ATF FRL Preventive Maintenance for X-Ray CRT System

-- 1 of 5 -- JOFOC No.: Page 2 of 5 3. A description of the supplies and/or services required, including the delivery schedule and/or the period of performance (including all option periods), and the estimated dollar value of the acquisition. Preventive maintenance for No1th Star Imaging X3000 Industrial 2D Digital X-ray CT Scanner System w/XWT-225-SE (S# 19021662). Standard se1vice includes: o Two (2) scheduled Preventive maintenance visits per year o Clean, inspect x-ray tubes, replace O-1ings and adjust to manufacturers specifications. o Clean, inspect, reapply dielectric grease to HV cables and set compression. o Clean, inspect and lub1icate manipulator. o Clean cooler, test flow and temperature switches. o Clean and verify adjustments on the High Voltage generators to prolong tube filament life. o Test and adjust Safety Interlocks and Safety Lamps. o Test power supplies and adjust to factory specifications. o Test and adjust shutter. o Ve1ify vacuum system operation. o Inspect for proper cable drape. o Ve1ify emergency stop operation. o Perfo1m a Radiation Safety Smvey with documentation. o Perfo1m an Imaging System Alignment Ve1ification. o Includes standard software maintenance. o Documentation of findings and recommendations. o PrefeITed scheduling. o Unlimited access for customer suppo1t o 10% discount on pa1ts (excludes x-ray tubes and imaging devices) o Discounted rates on co1Tective se1vices • All replacement pruts shall be facto1y ce1tified by the OEM. • Parts and labor for routine Preventive maintenance shall be covered. • All work shall be pe1fo1med by se1vice technicians ce1tified by No1th Stai· Imaging. • All labor and ti·avel for the service technician shall be included. X3000 Industrial Scanner System for this contract is located at: ATF Forensic Science Laborato1y- Fire Reseai·ch Laborato1y 6000 Ammendale Road Ammendale, MD 20705 Base Year·: 09/1/2026 - 08/31/2027: Option Year 1: 09/1/2027 - 8/31/2028: Option Year 2: 09/1/2028 - 08/31/2029: Option Year 3: 09/1/2029 - 08/31/2030: Option Year 4: 09/1/2030 - 08/31/2031: Total cost: � Version June 2026 -- 2 of 5 -- 4. Identify statutory authority permitting other than full and open competition. JOFOC No.: Page 3 of 5 This acquisition is conducted under the autho1ity of 41 US. Code§ 3304 - Use o[Non-Competitive Procedures and the exceptions listed under RFO 6.103 - Other thanfi,1,/l and open competition. (Check the appropriate boxfor the authority- and k£1!!. the statement) � RFO 6.103-1 Only one responsible source and no other supplies or se1vices will satisfy agency requirements. □ RFO 6.103-2 Unusual and compelling urgency. □ RFO 6.103-3 Industiial mobilization; enginee1ing, developmental, or research capability; or expe1t se1vices. □ RFO 6.103-4 International agreement. □ RFO 6.103-5 Authoiized or required by statute. □ RFO 6.103-6 - National Security □ RFO 6.103-7 Public Interest 5. Services: A statement demonstrating the unique qualifications of the proposed contractor or the nature of the action requiring use of the referenced authority. No1th Star Imaging Inc. (NSI) is the designer, engineer, manufacturer, integrator, installer, and perfo1mer of site acceptance tests for all NSI X-Series X3000 systems. The image acquisition and reconstiuction software, including etX-DR, View, and etX-CT have also been developed by, and are prop1ieta1y to NSI exclusively. In addition, within the United States, NSI is the sole distributor of NSI equipment and is the only company approved by NSI to install, se1vice, and maintain the equipment and software. Maintenance and adjustment/alignment of this system requires intimate knowledge of the X ray system, imaging components, and the conti·ol system (hardware and software interface) as they are configured specifically for the X-Se1ies system X3000. Improper maintenance or unautho1ized repairs could void any wananties and make the equipment inoperable." 6. A description of effo1is made to ensure offers/quotes were solicited from as many potential sources as is practicable, including whether a notice was or ,vill be publicized as required by RFO 5.1 and, if not, which exception under RFO 5.201(b) applies. In accordance with RFO 5 .1, a sole source notice and redacted JOFOC will be posted on SAM.gov upon approval of this justification. The program office does not anticipate any responses as there is only one vendor who can provide the required maintenance and suppo1t. However, any responses received will be sent to the program office and placed in the file. 7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the contracting officer that the anticipated cost to the government will be fair and reasonable. The anticipated dollar amount is below: Base Year: 09/1/2026 - 08/31/2027: Option Year 1: 09/1/2027 - 08/31/202� Version June 2026 -- 3 of 5 -- JOFOC No.: Page 4 of 5 Option Year 2: 09/1/2028 - 08/31/2029: Option Year 3: 09/1/2029 - 8/31/2030: Option Year 4: 09/1/2030 - 08/31/2031: Total cost: $132,644 The contracting officer determines that the anticipated price will be fair and reasonable based on comparison to the IGCE and review of histodcal award information for this same support. By signing the justification, the contracting officer decides that the proposed prices to the government are expected to be fair and reasonable. 8. A description of the market research conducted and the results or the reason market research was not conducted. Minimal market research was performed as this is a sole-source acquisition for preventive maintenance and software support of the vendor's proprietary system. North Star Imaging Inc. (NSI) is the designer, engineer, manufacturer, integrator, installer, and performer of site acceptance tests for all NSI X-Series X3000 systems. The image acquisition and reconstruction software, including etX-DR, View, and etX-CT have also been developed by, and are proprietary to NSI exclusively. In a…