AV Equipment Upgrade for Split Conference Rooms

SOW TANC Split Rooms Rev 21 06092026 I-O BNE.docx Page | 1 STATEMENT OF WORK NAVSEA Team Submarine AV and Collaboration Equipment Upgrade for TANC Split Conference Rooms 1. INTRODUCTION The Naval Sea Systems Command has a requirement for installing AV and collaborative web conferencing systems in two new collocated conference rooms. 2. BACKGROUND The Naval Sea Systems Command Washington Navy Yard HQ, Team Submarine Directorate, is upgrading Audio Visual equipment and web conferencing systems in two (2) new Team Submarine TANC Split conference rooms by installing a combination of new CFE large screen display, rack cabinets, AV switching and control, web conferencing equipment and new GFE secure KVM equipment. These two conference rooms are formed by drawing a sound-rated security curtain through the center of a larger room. Independent AV and collaborative conferencing systems are to be installed in each room. 3. SCOPE 3.1 The contractor shall design, install, configure, and functionally test AV and collaborative conferencing systems using a combination of new Contractor Furnished display, rack cabinet, AV switch and control, Installation Hardware Package, and web conferencing Equipment (CFE) and new Government Furnished secure KVM Equipment (GFE) in accordance with Attachment 1 found in Section J of this announcement. 3.1.1 The Installation Hardware Package of Attachment 1 found in Section J shall include but not be limited to: Cable, connectors, cable adapters, custom cable assemblies, custom interface panels, labels, video scalers and splitters, display and other equipment mounting devices, and miscellaneous electrical and networking devices. 3.1.2 System Cross-connects. The contractor shall provide AV cross-connects between the two independent but collocated AV systems to allow an AV source connected to a single system to be displayed by both systems. 3.1.3 GFE SKVM. Each GFE Secure KVM (SKVM) and its remote control shall be contained in the associated system’s equipment rack and serve, inter alia, to isolate a single Crestron DMPS3 AV output sharing display hardware in an unrelated system. -- 1 of 7 -- SOW TANC Split Rooms Rev 21 06092026 I-O BNE.docx Page | 2 3.1.4 All AV switching and control system, power control, SKVM, and local repeater, scaler, converter equipment shall be contained in a mobile, lockable 19” half-rack. Equipment half- racks shall be interchangeable across all current Team Sub AV System Upgrade wave (CY25 and forward) conference rooms for casualty resolution, repurposing of office space, and the move of organization to other locations with only minor I/O changes for type and number of input and output devices. 3.1.5 Conference table-mounted support electronics. Due to the fluid nature of conference table placement and the rather large number of smaller, mobile tables in each room, conference table- mounted support electronics should be mounted on a single table in each room, thereafter, designated as the ‘Communications Table’, with the intent to position the ‘Communications Table’ near the central floor-mounted I/O’s for power, network, display, and Web cam access. All these services shall be passed through the Communications Tables per Table 3, Attachment 2, Section J. 3.1.6. For those conference table arrangements where a ‘Communications Table’ cannot access I/O services, the contractor shall provide one side wall location in each room with stationary support electronics associated with the hard disconnect panels required in Table 3, Attachment 2, Section J, that allows direct power, network, HDMI, and USB connections. 3.2 Not used. 3.3 Attachment 2 found in Section J of this announcement provides the architectural floor and wall penetration groupings for both rooms. The contractor shall provide custom interface panels with appropriate connectors to transition signals through floors and walls as required in Table 3. 3.4 Damaged areas of ceiling, walls and floors rising from this installation shall be restored to original condition. 3.5 Skill in Crestron AV control and switching system programing and setup is required to complete this installation. The contractor shall provide examples of previous AMX, Crestron or equal, AV control system programing and setup experience. 3.6 The contractor shall provide CAD documentation of installed systems in the As-built condition for each room, including a reference to any connection points in existing, unmodified systems. These drawings shall be delivered in accordance with (IAW) Exhibit A (CDRL A002) found in Section J of this announcement. 3.7 The contractor shall provide a digital copy of AV control system source code, annotated, generated in a recognized source code text editor, delivered on USB Flash Drive and on CD- R/DVD-R media or file transfer via e-mail or website download for installed systems, however the contractor deems appropriate. -- 2 of 7 -- SOW TANC Split Rooms Rev 21 06092026 I-O BNE.docx Page | 3 3.8 The Contractor shall provide an Integrator's Summary Operating Instructions with Touch Panel Screen Images for reference. 3.9 The contractor shall provide independent, remotely controlled, white LED, electrically lighted “Unclassified Meeting in Progress” and “Classified Meeting in Progress” signage for the exterior of each room. Signage shall be readable at 45’ on the perpendicular to ± 22.5⁰ to the perpendicular. 3.10 The contractor shall provide an electrician licensed in the District of Columbia to make changes in the local 120 VAC 1 Phase 20 Amp convenience wiring, in way of removing existing equipment not to be reused, reinstalling existing equipment to be reused, and installing new equipment. This will involve, non-inclusively, terminating existing wiring at removed and not to be reused equipment locations according to local electrical code and moving and/or extending and terminating existing wiring for the reinstallation of existing equipment and the installation of new equipment according to …