Belimed Sterilization Equipment Maintenance and Repair Services

Description  This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.    This solicitation is issued as an RFQ.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, Effective March 13, 2026.   This solicitation is unrestricted for by business size.     The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of 34 million. The FSC/PSC is J065.    The Department of Veterans Affairs, Veterans Healthcare Administration, Regional Procurement Office West, Network Contracting Office 20, on behalf of the Portland VA Medical Center, is seeking to purchase preventative maintenance and repair of Belimed sterilization equipment   All interested companies shall provide quotations for the following:    Supplies/Services    Line Item  Description  Quantity  Unit of Measure  Unit Price  Total Price  CLIN 0001 Base year: Preventative Maintenance and Repair Belimed Sterilization Equipment POP 07-01-2026 – 06-30-2027  12 Mo     CLIN 1001 Base year: Preventative Maintenance and Repair Belimed Sterilization Equipment POP 07-01-2027 – 06-30-2028  12 Mo     CLIN 2001 Base year: Preventative Maintenance and Repair Belimed Sterilization Equipment POP 07-01-2028 – 06-30-2029  12 Mo     CLIN 3001 Base year: Preventative Maintenance and Repair Belimed Sterilization Equipment POP 07-01-2029 – 06-30-2030  12 Mo     CLIN 4001 Base year: Preventative Maintenance and Repair Belimed Sterilization Equipment POP 07-01-2030 – 06-30-2031  12 Mo       STATEMENT OF WORK (SOW) Contract Title. Sterilization Equipment Maintenance and Repair Services for Portland VA Medical Center. Background. Service contract needed to provide maintenance and repair services for critical sterilization equipment at the Portland VA Medical Center. This critical equipment includes: (3) steam sterilizers, (2) clean steam generators, (4) washer/disinfectors, and (1) cart washer. Sterilization equipment requires regular service and requires that the steam chambers be cleaned on a periodic basis, which this contract will include. Currently, 100% of the surgical instruments that require processing go through the washer/disinfectors, and all items that can be steam sterilized (high temp), which is about 80% of the instruments, go through the steam sterilizer units. Scope. Service contract for parts and labor to perform scheduled and corrective maintenance and repair for serialization equipment listed in Section 5, Equipment Inventory. Services are to be performed Monday through Friday, beginning 07/01/2026 and ending 06/30/027 for the base year. Emergency support services will be coordinated with the POC. The Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, supervision and facilities (except as otherwise specified), to perform the full Statement of Work. Specific Tasks. Contractor/vendor shall provide maintenance and repair services for the equipment listed in the Equipment Inventory, Section 5. Contractor/vendor shall provide quarterly steam chamber cleanings for the (3) Steam Sterilizers in the Equipment Inventory, Section 5. Contractor/vendor shall provide an OEM (Original Equipment Manufacturer) trained technician that schedules and completes all the OEM recommended maintenance and safety standards, as well as any unplanned corrective maintenance. Contract shall include Customer Support and Priority technical support 24/7, with the ability to place a service request after hours. Contract shall include all travel charges, labor, and parts. Equipment Inventory. Description Serial Number VA EE# Location Manufacturer Steam Sterilizer 9-6-15 HS1 2007788 166561 Building 100, Room B1C-138 Belimed Steam Sterilizer 9-6-15 HS1 2007789 166559 Building 100, Room B1C-138 Belimed Steam Sterilizer 9-6-15 HS1 2007790 166560 Building 100, Room B1C-138 Belimed Clean Steam Generator WTD-H250E 3034331 203922 Building 100, Room B2C-122 Belimed Clean Steam Generator WTD-H250E 3034332 203923 Building 100, Room B2C-122 Belimed Washer/ Disinfector WD-290 994031044913 131417 Building 100, Room B1C-138 Belimed Washer/ Disinfector WD-290 9940311044014 131418 Building 100, Room B1C-138 Belimed Washer/ Disinfector WD-290 994031039089 132919 Building 100, Room B1C-138 Belimed Washer/ Disinfector WD-290 994031039090 132920 Building 100, Room B1C-138 Belimed Cart Washer WD 750L 2011220 193031 Building 100, Room B1C-138 Belimed Service Location. Portland VA Medical Center 3710 SW U.S. Veterans Hospital Road Portland, OR 97239 Contract Specifications. Contractor/Vendor shall be notified by the POC or users of any equipment item listed in the Equipment Inventory by phone when a unit is impacted. Contractor/Vendor will furnish all transportation, equipment, tools and labor to accomplish this Statement of Work, including troubleshoot and equipment repair services. Equipment and tools may include hand tools, multimeter, laptop, software, etc. In some cases, this may be proprietary items. Contractor/Vendor shall minimize disruption to customers and employees. This may include rescheduling work if it will interfere with normal VA operations. Contractor/Vendor will mainta…