Declassification Support Services

Page 1 of 23 Performance Work Statement (PWS) for Declassification and FOIA PART 1 GENERAL INFORMATION 1 Description of Services 1.1 Background The Joint Staff Declassification Branch, as part of the Information Management Division (IMD) of the Joint Staff Secretariat, provides declassification review services in accordance with the provisions of Executive Order (E.O.) 13526, the Freedom of Information Act (FOIA), Department of Defense (DoD) directives, Joint Staff implementing documents, and reviews requests as tasked by the Office of the Secretary of Defense (OSD) and the Washington Headquarters Services (WHS). This Performance Work Statement (PWS) is for the declassification review, action tracking, and administrative support for Automatic Declassification (AD), FOIA, Mandatory Declassification Review (MDR), Security Review (SR), Department of State Foreign Relations of the United States (FRUS), and Special Review (SPR) requests. 1.2 Purpose The purpose of this contract is to acquire contractor provided technical and administrative support service for the declassification review, action processing, and tracking of record material. Federal full-time employees require contractor support to meet the mandated review requirements of the E.O. and FOIA review suspense dates to ensure that classified national security information is properly and accurately identified and protected, to maintain accountability of material, and respond to unforeseen events in the records review environment. 1.3 Objective The objective of this contract/order is to provide contractor support to the Declassification Branch to comply with the mandated review provisions of the E.O., FOIA review requirements, DoD directives and Joint Staff implementing documents. The contractor shall provide technical, administrative, implementation and coordination support for document review, project control, tracking of records and database management. The contractor shall provide all staffing, equipment, and materials necessary to perform the tasks as defined in this PWS; except that specified in Part 3 as Government Furnished Information, Facilities, Property, and Equipment. Contractor services will be provided primarily at the Pentagon, Washington D.C, the National Archives and Records Administration (NARA) facility in College Park, Maryland, and at other locations in the National Capital Region (NCR). The contractor shall perform to the standards in this contract. In this effort, the contractor shall provide strictly non personal services and shall work as an independent contractor not subject to supervision and control by the Government. The contract staff will provide advisory and assistance services to the Government but retains no decision-making authority and will not perform inherently governmental functions. Contractors are prohibited from representing, or appearing to represent, the Government in the performance of Joint Staff business. When conducting business with Government personnel including meetings, conferences, and functions contractor will display their credentials and explicitly state their status as contractor employees. 1.4 General Information 1.4.1 Period of Performance The task order will consist of a 12-month base period, four (4) 12-month option periods pursuant to Federal Acquisition Regulation (FAR) 52.217-9, and a six-month option period pursuant to FAR 52.217-8. The anticipated dates are detailed below. Base: 25 July 2026 – 24 Jan 2027 Option I: 25 July 2027 – 24 Jan 2028 Option II: 25 July 2028 – 24 Jan 2029 Option III: 25 July 2029 – 24 Jan 2030 Option IV: 25 July 2030 – 24 Jan 2031 Option V (FAR 52.217-8): 25 July 2031 – 24 Jan 2031 -- 1 of 21 -- Page 2 of 23 This PWS also includes tasks that will be performed under Surge CLINs that will be activated, as needed. 1.4.2 Place of Performance The work to be performed under this contract/order will be performed at the Government and Contractor’s facilities within the NCR. The current Government facilities are located at the Pentagon, Washington, DC; National Declassification Center (NDC), U.S. National Archives, College Park, MD. Additionally, the COR may designate other areas of performance in the NCR region. Specific and any additional places of performance will be identified by the COR at the time a need arises. The contractor’s facilities must be located within 30 miles of the Pentagon. Contractor support and performance must be provided on-site, as required, with consideration of established DoD Health Protection Condition protocols and comply with related guidance. 1.4.3 Contracting Officer Representative (COR) The Government will identify a COR and an alternate COR to assist the Contracting Officer with the technical aspects of the contract. COR: Timothy Graber Joint Staff ODJS timothy.d.graber.civ@mail.mil (703) 697-9962 Alternate COR: Justin Farmer Joint Staff ODJS justin.farmer2.civ@mail.mil (703) 697-8798 1.4.4 Hours of Operation The Contractor is responsible for contract performance between the hours of 0800 and 1630 Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, similar Government directed facility closings, or when attending a Government team building event. The Contractor must maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Contractor is required to staff one (1) On-site Project Manager, one (1) Administrative Support Specialist, one (1) NARA Support Analyst, and a minimum of four (4) Senior Analysts. One of the four Senior Analysts must conduct ADR off site. Three of the four Senior Analysts must conduct FOIA, MDR, SR, or FRUS reviews in the Pentagon. 1.4.5 Recognized Holidays It is not anticipated that the contractor will be required to perform contract ser…