Defense Supply Center of Richmond (DSCR) Walkway Light Repairs

Defense Logistics Agency DLA Installation Management Richmond DM-FRIE B34 Walkway Light Repairs P.2026.00535 STATEMENT OF WORK (SOW) -- 1 of 51 -- Page 2 of 51 1. OBJECTIVES The primary objective of this project is to enhance safety and visibility along the 400-foot pedestrian walkway located after the turnstile. This will be achieved by installing new LED bollard lights, upgrading existing pole lights to LED, and repairing non-operational light poles. 2. BACKGROUND Pedestrians have reported that the walkway is inadequately lit, creating a safety concern, particularly during the early morning hours. The project addresses these concerns by providing a comprehensive lighting solution. The project site includes a 400-foot walkway, existing decorative light poles, and approximately 100 old concrete bases that are no longer in use. All new lighting will be connected to the existing electrical panel located near the turnstile. 3. SPECIFIC REQUIREMENTS The contractor shall: • Provide and install new LED bollard lights featuring an 8" round, 42" high design with a black finish, 4000K (Neutral White) color temperature and minimum output of 2000 lumens along the 400-foot walkway. Submit technical specifications, product cut sheets, and up to three samples of the proposed LED bollard fixture for customer review and approval prior to material procurement and installation. • Install new concrete bases for the bollard lights using Sono tube concrete forms. The concrete bases shall be a minimum of 10 inches in diameter (at least 2 inches wider than the 8-inch bollard fixture) and must extend 2 inches above the finished ground level. The concrete shall have a minimum compressive strength of 3,000 PSI, be poured to a depth extending below the local frost line for stability, feature a smooth trowel finish with chamfered exposed edges, and utilize the manufacturer's exact anchor bolt templates. The contractor must ensure all concrete bases are installed at a consistent level elevation along the path so that all installed bollard lights are level and uniform in height with each other. • Provide rigid electrical conduit for the cables, ensuring they are stubbed up exactly in the center of each concrete base to properly align with the bollard fixture. An open-trench inspection is required to verify the conduit depth meets requirements prior to backfilling; the contractor must provide a minimum of 2 days' notice to schedule this inspection. Once the inspection is passed and the trenches/holes are filled, the contractor shall tamp the surrounding soil and apply seed and straw. • Space the new bollard lights every 20 feet, or according to the manufacturer's specifications, to maximize lighting and ensure optimal, consistent illumination. The concrete bases shall be installed with a setback of approximately 12 inches from the edge of the sidewalk to the face of the bollard light or manufacturer recommendation. • Install a dusk-to-dawn photocell control system to automatically turn the new bollard lights on and off based on ambient light levels. • Repair the two existing light poles that are currently non-operational. Install new conduit and wires connecting the existing light poles to the junction box located near Building 34. -- 2 of 51 -- Page 3 of 51 • Replace the bulbs in all existing light poles with new LED bulbs to improve lighting quality. Match the color to sidewalk lights. Theres approximately 13 light poles in the area of Building 34. • Provide all necessary electrical conduit, wiring, and all other components from the new bollard lights to connect them to the existing breaker box located next to the turnstile. Picture is provided at the end of document. • Provide portable toilets. 4. CONTRACTOR QUALIFICATIONS Contractors submitting proposals shall demonstrate a minimum of five (5) years of relevant experience in commercial repair work 5. PERIOD OF PERFORMANCE Completion date shall be no later than 90 days after notice to proceed. 6. POINTS OF CONTACT Project Manager (PM)/Sponsor/Contracting Officer Representative (COR) Name: Luis Ramos Martinez Cell Phone: 804-807-5612 Email: luis.ramosmartinez@dla.mil DLA Installation Management Richmond 6090 Strathmore Rd. Richmond, Virginia 23237 7. PROPOSAL EVALUATION The proposal/quote and all documentation received by the Government from the contractor before the solicitation end date will be reviewed and evaluated based on the criteria listed below. The submission will be deemed either technically acceptable or technically unacceptable. The contractor is required to provide all documentation at the time of the submission and before the solicitation end date. Failure to provide all required documents will result in the contractor’s proposal/offer being technically unacceptable. Technically Acceptable – meets the minimum requirement and contains no deficiencies. Demonstrates an understanding of the services required to meet or exceed the contract requirements. An acceptable quality level of contract performance is anticipated. Technically Unacceptable – does not meet the minimum requirement and contains one or more deficiencies and/or omissions. Failure to demonstrate an understanding of the services required to meet the contract requirements. The acceptable quality level of contract performance is not anticipated. The following is a list of documents that shall be provided as separate PDF and/or hardcopy documents along with the proposal: Project narrative • A narrative outlining the way the contractor is planning to accomplish the project • A list of definable features of work -- 3 of 51 -- Page 4 of 51 • Projected timeline for each DFOW Previous relevant project experience • Provide a minimum of 5 projects completed within the last 5 years related to this SOW • Award amounts • Project descriptions • POC information • Contract number or unique identifier 8. IMPORTANT CONSIDERATIONS Administrative a. Technical correspondence (wher…