Germany Aerial Mail Terminal (GAMT) IV requirement

1 PERFORMANCE WORK STATEMENT (PWS) UNITED STATES AIR FORCES IN EUROPE AND UNITED STATES AIR FORCES AFRICA (USAFE-AFAFRICA) GERMANY AERIAL MAIL TERMINAL – IV (GAMT-IV) FOR MAIL HANDLING AND DISTRIBUTION 21 May 2026 -- 1 of 23 -- 2 Table of Contents SECTION 1: SERVICES ...............................................................................................................3 1.OVERVIEW ..........................................................................................................................3 2. SPECIFIC REQUIREMENTS .................................................................................................3 3. CONTRACTOR PROVIDED SERVICES ................................................................................5 4. RECEIVING AND DISPATCHING MAIL...............................................................................5 5. MAIL PROCESSING .............................................................................................................7 6. EMPTY EQUIPMENT MANAGEMENT .................................................................................8 7. DOCUMENTATION .............................................................................................................9 8. COOPERATION WITH AUTHORITIES ...............................................................................10 9. GENERAL INFORMATION ................................................................................................11 10. PHASE-IN AND CONTRACTOR TRAINING REQUIREMENTS .........................................12 11. CONTRACTOR QUALITY CONTROL ...............................................................................13 12. CONTRACT MEETINGS ...................................................................................................13 13. PERFORMANCE OF SERVICES DURING CONTINGENCY/WARTIME OPERATIONS ...... 13 14. CONTRACTOR PROVIDED FACILITIES AND EQUIPMENT.............................................13 15. OFFICE SPACE .................................................................................................................14 SECTION 2: SERVICES SUMMARY (SS) ...................................................................................15 SECTION 3: USPS FURNISHED PROPERTY AND SERVICES ....................................................15 SECTION 4: APPENDICES .........................................................................................................16 APPENDIX A: ........................................................................................................................16 APPENDIX B: HISTORICAL WORKLOAD DATA ..................................................................18 APPENDIX C: SAMPLE Standardized Transportation Movement Request (STMR) ....................... 19 APPENDIX D: USPS PROVIDED, EQUIPMENT, SUPPLIES AND FORMS ...............................21 APPENDIX E: REQUIRED REPORTS (RR #) ...........................................................................22 -- 2 of 23 -- 3 SECTION 1: SERVICES 1.OVERVIEW The GAMT operation ensures the efficient receipt, processing, and dispatch of mail, including postal equipment and supplies, for military personnel, Department of Defense (DoD) civilians, and contractors within the European Theater and other designated Areas of Responsibility. Primary customers include military and civilian personnel utilizing Army and Air Force Post Offices (APOs). Furthermore, mail operations are supported for all military locations in the European Theater, international destinations, and designated delivery points within the Continental United States (CONUS) gateways. 2. SPECIFIC REQUIREMENTS 2.1. The contractor shall process incoming (prograde), and outgoing (retrograde) mail as specified in this PWS and in the publications referenced in Table 1. The contractor shall provide all necessary facilities, management, tools, supplies, equipment, labor, and supervision to ensure military mail services for U.S. Forces are performed in compliance with the applicable documents, manuals, instructions, and regulations outlined in Table 1. 2.1.2. The contractor shall receive mail from the United States Postal Service (USPS)-contracted airline's Ground Handling Agent (GHA) at Frankfurt International Airport, referred to as the "staging area." This includes managing the intake, verification, and initial processing of inbound mail to ensure accurate sorting and distribution within the staging area. 2.1.3. The contractor shall be responsible for the loading and unloading of loose mailbags, parcels, mail equipment, and supplies to and from mail trailers within the staging area. This includes ensuring proper handling to prevent damage, verifying item counts against manifest documents, (primarily DD (Department of Defense) Form 1372 Mail Manifest), and organizing mail for efficient transfer within the prescribed timelines based on route’s specifications without delays and/or missing movements. 2.1.4. The contractor shall sort and distribute outbound (prograde and/or Intra-Theater Delivery Service (IDS) mail to be transported via commercial or military air according to its designated end destination (three-digit airport codes) and process prograde mail based on the destination Zone Improvement Plan code. All sorting and distribution activities for ground transportation shall align with the Standardized Transportation Movement Request (STMR) truck dispatch schedule provided by the Contracting Officer’s Representative (COR) after contract award. 2.1.5. To ensure accurate tracking and alignment with DoD/USPS (Department of Defense United States Postal Service) requirements, the contractor shall scan the Enhanced Distribution Label (EDL), Universal Postal Union (UPU) Label, and/or the Product Tracking and Reporting (PTR) numbers to the associated DD Form 1372 for all mail transported via ground, including APO to APO shipments. This scanning process is mandatory for maintaining proper tracking …