Integrated Solid Waste Management for Hill AFB

1 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS (ITO) 1.0 Program Structure and Objective 1.1. The Government plans to award a single performance-based contract for Refuse Services in support of civilian and military employees at Hill Air Force Base (AFB), UT. Refuse services are required to perform ISWM, municipal solid waste (MSW) collection and recycling services. 1.2. Budget/Funding Information Funding will be obligated for the Firm-Fixed-Price (FFP) Contract Line Item Numbers (CLINs) for the base period. 2.1 General Instructions 2.1.1. This source selection will utilize Lowest Priced Technically Acceptable (LPTA) source selection procedures. Contract award will be made to the offeror who is technically acceptable with lowest evaluated price. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and appendices. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation. 2.1.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. 2.1.3. Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. 2.1.4. The proposal acceptance period is 180 calendar days for this contract/solicitation. The offeror shall make a clear statement in the Contract Documentation Volume III that the proposal is valid for the period of 180 calendar days from the request for proposal (RFP) closing date. 2.1.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful -- 1 of 10 -- 2 proposals. 2.2. General Information 2.2.1. Point of Contact The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation. 2.2.2. Debriefings The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre- award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. 2.2.3. Discrepancies If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal. 2.2.4. Electronic Reference Documents All referenced documents for this solicitation are available on the System for Award Management (SAM) web site at www.sam.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. 2.2.5. Amendments to Solicitation If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal are subject to solicitation provision FAR 52.212-1(f). -- 2 of 10 -- 3 2.2.6. Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the CO at the address shown in Section A of the model contract/solicitation, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. 2.3. Organization/Number of Copies/Page Limits 2.3.1. The offeror’s proposal must show solicitation number, name, address, and telephone and facsimile numbers of the offeror and electronic e-mail address if available. 2.3.2. A Team List of the offeror’s primary Point of Contacts shall be submitted in each volume using the format shown in Attachment 1.1 of the ITO. 2.3.3. The offeror’s technical proposal shall address the information listed in section 3 below. The offeror shall submit 1 electronic copy of the proposal to the Contracting Officer’s email address listed within the R…