J061--Generator Maintenance

SUBJECT* Generator Maintenance GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 53214-1476 SOLICITATION NUMBER* 36C25226Q0504 RESPONSE DATE/TIME/ZONE 06-10-2026 6:00 CENTRAL TIME, CHICAGO, USA ARCHIVE 15 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE PRODUCT SERVICE CODE* J061 NAICS CODE* 238210 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 POINT OF CONTACT* Derrick Paquette derrick.paquette@va.gov PLACE OF PERFORMANCE ADDRESS Edward Hines, Jr. VA Hospital 5000 South 5th Avenue Hines, IL 60141-5000 DESCRIPTION The Department of Veterans Affairs, Great Lakes Acquisition Center (GLAC) is searching for vendors with the capabilities to provide generator maintenance and load bank testing. Brief description: Scope of Work Edward Hines Jr. VA hospital requires the services of a contractor to perform load bank testing, and maintenance for (20) generators. These generators provide backup power and have a direct impact on patient health and life safety throughout the Hines VA Campus. The Contractor shall furnish all labor, management, materials, equipment to perform preventive maintenance, inspection, calibration, testing and documentation for the generators listed on the equipment listing. Place of Performance Edward Hines Jr. VA hospital 5000 S. 5th Avenue, Hines, Illinois 60141 Period of Performance Base Year: September 1 ,2026 through August 31,2027 Option Year 1: September 1, 2027, through August 31, 2028 Option Year 2: September 1, 2028, through August 31, 2029 Option Year 3: September 1, 2029, through August 31, 2030 Option Year 4: September 1, 2030, through August 31, 2031 Schedule Load Bank Testing shall be performed in September Preventive Maintenance (PM) Level 1 shall be performed in January. Preventive Maintenance (PM) Level 2 shall be performed in July. Any deviations from this schedule shall only be made with prior approval from the Contracting Officer Representative (COR) Description of Services Load Bank Testing Specifications: The generators shall be load tested using the following sequence: Idle / No-Load Readings. Baseline data recorded before applying load. 30% of Generator Load Rating for 30 minutes 50% of Generator Load Rating for next 30 minutes 75% of Generator Load Rating for 60 minutes (1 hour) 100% of Generator Load Rating for 60 minutes (1 hour) Preventive Maintenance - Level 1 The Contractor shall perform: Fuel System Inspect main tank and day tank for leaks, level, condition Drain water traps/separators Inspect primary/secondary filters; clean primary filter Check governor, controls, linkages, and oil level Inspect fuel lines, brackets, and connections Check fuel pressure gauge for correct operation Cooling System Inspect radiator/heat exchanger (leaks, debris, louvers) Inspect coolant level and condition; test protection level Inspect hoses and connections for deterioration Inspect/lubricate fan pulleys, fan bearings; check clearance Inspect fan belts (wear, tension) Inspect jacket water heater and thermostat setting Inspect water pump for leaks/noise Air Induction & Exhaust Inspect/clean primary & secondary air filters; reset indicators Inspect air inlet piping, housings, gaskets Inspect turbocharger (leaks, noise) Inspect exhaust manifold (hardware, leakage, oil slobber) Inspect muffler/silencer and piping for damage or corrosion Lubrication System Inspect oil level and contamination; inspect for leaks Check oil pressure gauge for correct readings Inspect pre lube pump Inspect crankcase breather and hoses Perform full oil analysis (wear metals, contaminants, debris) Starting System Inspect batteries (condition, leakage, terminals) Check electrolyte level & specific gravity (if applicable) Inspect battery charger, wiring, terminals Inspect starting motor (connections, noise, operation) Inspect alternator & drive components Engine Monitors & Safety Controls Test all engine safety devices (oil pressure, coolant temp, overspeed, over crank, etc.) Test remote annunciators and local alarm systems Generator & Electrical Components Remove and inspect brushes, clean slip rings Inspect space heaters for proper operation Inspect control panel (manual/auto start, meters, adjustments) Verify voltmeter and ammeter readings Laboratory fuel sampling, including but not limited to: Accelerated Aging Suspended Particulates Association for Material Protection and Performance (AMPP) Corrosion inspection Organic Material Water (suspended content) Operational Test Requirements Cold engine start observation 30 minute operating run Monitoring for leaks, noise, vibration Verification of all safety shutdowns Recording of: Amps Volts Oil pressure Coolant temperature Fuel pressure Frequency Real power (kW output) Timing and functional verification of: Signal delay Engine start time Load pickup Automatic transfer switch (ATS) operation Re transfer timing Restoration to Service Day Tank and Fuel System Functional Testing Contractor shall conduct operational checks of the day tank, including: Float switch operation Transfer pump operation Solenoid valve performance (if equipped) Inspection of all fuel lines, hoses, connectors, and fittings for wear, corrosion, or leaks Preventive Maintenance - Level 2 The Contractor shall perform: Fuel System Inspect main and day tank for leaks and fuel level Drain water traps/separators Inspect fuel lines, fittings, and brackets for leaks or looseness Inspect governor oil level, linkages, and controls; add oil as needed Inspect/clean primary and secondary fuel filters Inspect fuel pressure gauge for correct operation Inspect fuel condition for contaminants Cooling System Inspect radiator/heat exchanger for leaks, debris, damage Verify louver operation Inspect coolant level, rust, oil cont…