J066--Des Moines VAHCS Surgical Instrument Maintenance Sources Sought

SUBJECT* Des Moines VAHCS Surgical Instrument Maintenance Sources Sought GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 55101 SOLICITATION NUMBER* 36C26326Q0758 RESPONSE DATE/TIME/ZONE 06-22-2026 12:00 CENTRAL TIME, CHICAGO, USA ARCHIVE 60 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE PRODUCT SERVICE CODE* J066 NAICS CODE* 811210 CONTRACTING OFFICE ADDRESS DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE 23 316 ROBERT STREET N, SUITE 506 SAINT PAUL MN 55101 POINT OF CONTACT* Contracting Officer Jeffrey Brown Jeffrey.Brown8@va.gov 651-293-3009 PLACE OF PERFORMANCE ADDRESS Des Moines VAHCS 3600 30TH ST Des Moines IA POSTAL CODE 50310 COUNTRY USA ADDITIONAL INFORMATION AGENCY’S URL URL DESCRIPTION AGENCY CONTACT’S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION The Des Moines VA Healthcare System requires surgical instrument maintenance and repair services in accordance with the draft Statement of Work (SOW) below. This is a sources sought/proof of capability solicitation looking for vendors to perform the services per the SOW for market research purposes. No awards of a contract will be made from this announcement. If you are a vendor that can complete the work described in the SOW with competitive pricing, please send your contact and organization information with a descriptive proof of capability to: Jeffrey.Brown8@va.gov on or before June 22nd, 2026. Only emailed responses will be considered. Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy. Question # Questions Vendor Responses 1. Identify your organization's socio-economic category.   2. State whether any of the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).   3. State if subcontracting is contemplated for this requirement, what percentage of the work will be subcontracted and for what tasks.     *If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* Draft Statement of Work Central Iowa Veterans Health Administration Health Care System Surgical Instrument Maintenance and Repair The Central Iowa Administration Health Care System (CIHCS) requires surgical instrument Preventative Maintenance (PM) and repair services for their Surgical Processing Suite (SPS). The Contractor shall provide an online digital inventory system, or digital tracker, to track instrument repair status and requests that is accessible by the CIHCS. Preventative Maintenance and Repair “Instrument(s)” for this requirement mean: individual general surgical instrument identified during assembly inspection or front line use as not functional and requires evaluation and repair. “Instrument Set(s)” for this requirement mean: a uniquely named instrument tray used to contain a series of instruments defined by an instrument count sheet. Sets are between 1 and up to 612 individual instruments used during invasive procedures. The instrument set is assembled and held inside of a container system where most instruments will stay inside the set over repeated use. An instrument set may include multiple levels of instruments inside one instrument set. All instruments sent out within the instrument set must return with the instrument set. “Critical Instrument set”: Instrument sets listed below in Appendix A. Critical sets cannot be removed from circulation for more than two to three days at a time without approval of the SPS Chief or designee. “Routine Instrument Set”: All non-critical instruments sets, identified in Appendix B. Preventative maintenance of surgical instruments shall be done by the inspection of entire trays. Repairs and preventative maintenance shall align with the original manufacturer’s design and product specifications. Equipment subject to repairs and preventative maintenance shall be returned to a state near or at its original OEM specifications in terms of functionality and appearance. Any modification or repair performed during repair that deviates from the OEM functional or physical specifications for the instrument will render the instrument “damaged beyond repair” and will need to be replaced at the expense of the repairer per FAR 52.212-4(b). The Contractor shall ensure repairs and service functions are performed in conformance, the Center for Disease Control (CDC) regulations, Healthcare Sterile Processing Association (HSPA), Association of Peri-Operative Registered Nurses (AORN) Standards, Associate for Professionals in Infection Control and Epidemiology (APIC), the American National Standards Institute (ANSI) and Association for the Advancement of Medical Instrumentation (AAMI). Instruments submitted for repair and preventative maintenance shall be: sharpened, adjusted, aligned, straightened, calibrated, cleared of rust or debris, oiled removal of stains, sharp edges and/or scratches cannulated/lumened items shall have interior lumen flushed and visually inspected. all instruments able to be disassembled, shall be disassembled and undergo a detailed inspection.  The following miscellaneous repairs shall also be required as applicable: Gasket Replacement Baffle, Inner, Outer Latch Assembly, Single Action Latch Assembly, Upper Latch Plate Replacement, Lower Latch Replacement, Single Action Latch Replacement, Single Action Latch…