Memphis National Cemetery, National Shrine Project

Memphis National Cemetery Turfgrass Renovation and Raise& Realign Option SOW Shrine Project 1 Memphis National Cemetery Turfgrass Renovation Shrine Project SOW General Information The Department of Veterans Affairs, National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred there. For this reason, the contractor’s strict adherence to the specifications shall be required and shall be essential. This performance work statement describes the objectives for Memphis National Cemetery General Scope of Work Memphis National Cemetery needs a turf renovation Work shall include the removal and replacement of all turf that encompasses Memphis National Cemetery in its entirety (approx. +/- 44 acres); the replacement turf shall be a Zoysia Turfgrass with being the cultivar of “Palisades Zoysia” (approx. +/- 44 acres). The Raise and realignment of headstones and markers The area around administration/maintenance building shall not be included in this project. See attach map for identified area of exclusion. Supplies, Services and Prices/Costs: Contractor shall provide all labor, supervision, equipment; materials, sod and supplies to perform the turf renovation at Memphis National Cemetery by contractor for all areas that encompasses(s) the Memphis National Cemetery (approx. +/- 44 acres). Place of Performance Memphis National Cemetery 3568 Townes Ave. Memphis, TN 38122 SEE ATTACHMENTS AND BURIAL SECTION DRAWINGS -- 1 of 35 -- Memphis National Cemetery Turfgrass Renovation and Raise& Realign Option SOW Shrine Project 2 General Requirements: Site Manager: A “Site Manager” provided by the Contractor shall be at the work site whenever work is being performed. The “Site Manager” must have a minimum of five (5) years’ experience as a direct supervisor of a commercial landscaping operation that included surveying, soil excavation, and site construction in industrial, commercial, or public sites. The “Site Manager” will ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained. At all times when any performance of the work at the site is being conducted by any employee of the Contractor or his subcontractors, the Contractor shall have a representative (this person may or may not be the “Site Manager”) present who has the capability of receiving instructions in the English language, fluently speaking the English language and explaining the work operations to persons performing the work in the language that those performing the work are capable of understanding. The Contracting officer shall have the right to determine whether the proposed representative has sufficient technical and bilingual capabilities, and the Contractor shall immediately replace any individual not acceptable to the Contracting Officer. Work Hours: Normal working hours are from 7:30a.m. to 4:00 p.m. EST Monday through Friday. All work will be scheduled within normal work hours of the work week, Monday through Friday only. Contractor Response Times: • During Normal Working Hours. The Contractor shall be prepared to shift workers and work areas as necessary to safeguard the cemetery and its visitors and restore the work area(s) to a safe condition. The Contractor shall respond to all normal working hours’ requests made by the COR within 30 minutes of the initial notification. • Calls by other Government employees other than the DISTRICT AGRONOMIST/COR shall not be acted upon but shall be referred to the DISTRICT AGRONOMIST/COR for review. Repairs shall begin as expeditiously as circumstances allow and should normally be completed within (24) hours of the initial emergency call. The Contractor shall keep the DISTRICT AGRONOMIST/COR fully informed of the situation and what action will be taken to secure and correct the situation. • Scheduled Ceremonies and Events. A list of scheduled ceremonies will be provided the week prior to the event, and a list of scheduled funerals and other events will be provided the day of the service. The Contractor shall be responsible for staying abreast of all such upcoming events and when in doubt, shall contact the DISTRICT AGRONOMIST/COR for clarification. • Disruption of ceremonies, funerals, and other special events. The Contractor is responsible for ensuring that no contract work causes any funeral, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. No construction noise shall audible within 1000’ of service site at time of service. • Meetings. The Contractor shall coordinate with the DISTRICT AGRONOMIST/COR on a regular basis to ensure that work in proceeding satisfactorily and that the work will not interfere with any scheduled ceremonies, funerals, or processions. Meetings will be scheduled at least as frequently as shown below and may be requested by either party at -- 2 of 35 -- Memphis National Cemetery Turfgrass Renovation and Raise& Realign Option SOW Shrine Project 3 any time. Participants in these meetings are not limited to the Site Manager and DISTRICT AGRONOMIST/COR but may include additional Contractor or Government Personnel as required. Daily: To report on work completed, establish a work schedule and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. These daily meetings are also an opportunity for the Contractor to ask questions and ensure he/she understands the off-limit areas, which may vary, depending on the event. Weekly: To propose work to be done during the coming week, receive the schedule of upcomi…