Multi-tank water softener system and installation

Indian Health Service (IHS) Twin tank water softener - PIMC This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. d Solicitation #IHS1526833 and this notice is issued as a Request for Quotation (RFQ). This is a combined synopsis/solicitation for commercial commodities/services. Submit written quotes only, oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM). This requirement is under North American Industrial Classification Standard (NAICS) codes: 333310. This requirement is a 100% Small Business set-aside on SAM.GOV. Offerors that do not fall into this category will not be considered for award. REQUIREMENTS: Indian Health Service (IHS) – Phoenix Area Office (PAO), 40 North Central Ave., Phoenix, Arizona 85004-4424 has the requirement: 1 each – Twin Tank Water Softener System to include associated plumbing supplies, labor, installation, and delivery. Justification The existing water softener brine tank at Phoenix Indian Medical Center has reached the end of its service life and requires replacement with a new system to ensure continued safe and reliable operation. Due to age-related deterioration, the current tank is increasingly susceptible to structural weakness, sludge accumulation, salt bridging, inefficient regeneration, and potential bacterial growth, all of which compromise softening efficiency and system reliability. Replacing the tank is necessary to maintain consistent water quality, protect critical hospital equipment, prevent unplanned downtime, and support uninterrupted patient care operations. Items are to be shipped FOB Destination. Shipping cost must be included in the vendor quote. It cannot be a separate line item. -- 1 of 12 -- Indian Health Service (IHS) Twin tank water softener - PIMC The Government will not split this requirement. Quotes must include all aspects of this RFQ – all equipment, services, and options (if applicable) This procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items. Vendor shall be an Original Equipment Manufacturer (OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. All Equipment must be covered by the manufacturer's warranty. The quote MUST include a copy of the authorized distributor letter from the manufacturer to verify the vendor quoting this combined synopsis/solicitation is an authorized distributor of the products being quoted. Third Party quotes will not be considered. Delivery LOCATION: Phoenix Indian Medical Center 4212 N. 16th Street Phoenix, AZ 85016 Payment and Invoicing Instructions: Invoices shall be prepared monthly with the following information CLEARLY identified on the invoice: 1. Invoice Date and Number 2. Contract Number 3. Charges for service or products identified BY LINE ITEM Number 4. Brief description of products or services rendered 5. Charges should follow line item structure. Quantity, Unit of Issue, Unit Price and total amount as applicable -- 2 of 12 -- Indian Health Service (IHS) Twin tank water softener - PIMC 6. Date of shipment Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract. Invoices should be sent electronically to the following departments and addresses in the same e-mail: INVOICING PROCESSING PLATFORM (IPP) In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests” IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Note: Should an Offeror feel that use of the IPP would be unduly burdensome, the response to this solicitation should include an explanation of this position for a determination by the contracting officer. -- 3 of 12 -- Indian Health Service (IHS) Twin tank water softener - PIMC QUOTE DUE DATE: 08/04/2026 5:00 PM EDT This combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation to the responsive and responsible vendor whose conforming response is determined to provide the lowest price technically accetpable to the Government, price and other factors considered. This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-05 dated 03-30-2020. The provision at FAR 52.212-1, Instructions to Offerors - Commercial, appl…