Notice of Intent - Sole Source - Bibliovation software

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The Naval Surface Warfare Center Carderock Division (NSWCCD) intends to solicit only one source under the authority of FAR Part 13.106-1(b) the Contracting Officer has determined that circumstances of the contract action deem only one source reasonably available. The Government intends to solicit with Progressive Technology Federal Systems, Inc. for annual renewal of Bibliovation software with maintenance. The NAICS code is 513210 and the Small Business Standard is 47 million dollars. The provisions and clauses included and/or incorporated in this solicitation document are those in effect through the Federal Acquisition Circular. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular FAC 2026-01 and the Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20260507. SEE ATTACHED SOLICITATION FOR CLAUSES AND PROVISIONS. Interested parties may identify their interest to this requirement by submitting a capabilities statement no later than 11:00 PM on 6/10/2026. This notice of intent is NOT a request for competitive quotes. However, all responses received by 6/10/2026 will be considered by the Government. A determination by the Government not to compete this proposed purchase order based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. All responses shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number (if applicable), business size, and payment terms. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements. Responses to this notice are due on or before 11:00 PM on 6/10/2026 by email at Steven.W.Besanko.civ@us.navy.mil. -- 1 of 31 -- Section A - Solicitation/Contract Form Bibliovation Renewal N0016726Q1051 Page 2 of 31 -- 2 of 31 -- Section B - Supplies or Services & Prices or Costs Additional Information/Notes Item Supplies/Service Quantity Unit Unit Price Amount 0001 Bibliovation Maintenance and Support 12 month maintenance & support subscription service for libraries with collections not to exceed 250,000 MARC21 bibliographic records and 200,000 digital objects. Maintenance & support includes Support Center (online helpdesk) account access, system upgrades (as they occur), customer listserv membership, bug patches, and 12 one-day onsite technical support trips. Support Center coverage is 8:00am - 6:00pm EST, Monday - Friday, excluding federal holidays. Pricing Arrangement: Firm Fixed Price 1 Lot 0002 Bibliovation Training Two 2-hour web-based training sessions designed to expand staff knowledge of the Bibliovation Library Servies Platform. LibLime staff will work with library staff to determine the agenda topics for each of the two sessions. Topics can include (but are not limited to), specific staff modules (such as circulation, cataloging, acquisitions, etc); 355 classification control; DIscovery Layer management and customization; system administration and system configuration; digital content management; or other topics necessary to support ongoing staff education. Pricing Arrangement: Firm Fixed Price 1 Lot Option Line Item 1001 Bibliovation Maintenance and Support Option Year 1 Pricing Arrangement: Firm Fixed Price 1 Lot Option Line Item 1002 Bibliovation Training Option Year 1 Pricing Arrangement: Firm Fixed Price 1 Lot Option Line Item 2001 Bibliovation Maintenance and Support Option Year 2 Pricing Arrangement: Firm Fixed Price 1 Lot Option Line Item 2002 Bibliovation Training Option Year 2 1 Lot N0016726Q1051 Page 3 of 31 -- 3 of 31 -- Pricing Arrangement: Firm Fixed Price Option Line Item 3001 Bibliovation Maintenance and Support Option Year 3 Pricing Arrangement: Firm Fixed Price 1 Lot Option Line Item 3002 Bibliovation Training Option Year 3 Pricing Arrangement: Firm Fixed Price 1 Lot Option Line Item 4001 Bibliovation Maintenance and Support Option Year 4 Pricing Arrangement: Firm Fixed Price 1 Lot Option Line Item 4002 Bibliovation Training Option Year 4 Pricing Arrangement: Firm Fixed Price 1 Lot N0016726Q1051 Page 4 of 31 -- 4 of 31 -- Section C - Description/Specifications/Statement of Work PERFORMANCE WORK STATEMENT (PWS) Bibliovation Library System Maintenance and Support Services 1.0 DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all labor, materials, supervision, and transportation to maintain the existing Bibliovation Library System at the Naval Surface Warfare Center- Carderock Division (NSWCCD). 2.0 BACKGROUND: NSWCCD provides scientific and technological support the Navy's fleet. Code 00T manages the technical library that maintains an extensive collection of technical books including textbooks, research papers, and other documents the scientists and engineers require. The Bibliovation system is fully implemented at NSWCCD and customized to meet the command's need. 3.0 OBJECTIVE: The Contractor shall perform all required maintenance to the system including system software, firmware, and hardware updates. The system includes a collection of 250,000 or less MARC21 Bibliographic records and 200,000 or less digital objects. 3.1 The Contractor shall provide helpdesk support from 0800-1800 EST Monday- Friday except federal holidays. 3.2 The Contractor shall support online help desk access to support as well to provide account access support. The contractor shall also provide customer listserv membership support. 3.3 The Contractor shall provide bug patches and technical support on system operation. 3.4 The Contractor shall anticipate 12 one day support trips per year. 3.5 Separate of the operational support, the contractor shall p…