Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR RFO part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The solicitation number is 75F40126Q134604. This solicitation is issued as a Request for Quote (RFQ) for Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems B53, B62, & B62A-177. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul. The associated North American Industry Classification System (NAICS) Code is- 811210 - Electronic and Precision Equipment Repair and Maintenance; the applicable Small Business Size Standard is $34 million. Schedule of Items (all shipping and handling shall be included in the price) Contract Line Item Description Quantity Unit Unit Price Extended Price 1 Base Year: On-site Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems in B53, B62, & B62A-177 as specified herein. 12 Months $_________ $___________ 2 Option Year 1 (FAR 52.217-9: On-site Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems in B53, B62, & B62A-177 as specified herein. 12 Months $________ $___________ 3 Option Year 2 (FAR 52.217-9: On-site Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems in B53, B62, & B62A-177 as specified herein. 12 Months $________ $___________ 4 Option Year 3 (FAR 52.217-9: On-site Preventive Maintenance 12 Months $________ $___________ 75F40126Q134604 1 of 19 -- 1 of 19 -- Contract Line Item Description Quantity Unit Unit Price Extended Price and Repair Service Agreement for Automatic Watering Systems in B53, B62, & B62A-177 as specified herein. 5 Option Year 4 (FAR 52.217-9: On-site Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems in B53, B62, & B62A-177 as specified herein. 12 Months $________ $___________ Grand Total Items 1-5 $____________ Statement of Work Background The U.S. Food and Drug Administration (FDA), National Center for Toxicological Research (NCTR) is the primary research facility within the FDA, and as such, conducts animal studies to support the mission of CBER, CDER, CTP, NTP, and CFSAN. All animals must be supplied with a readily available source of clean water. The current automatic watering system (AWS) in building 53, building 62, and building 62A-177 meet those requirements. The current automatic watering system in these buildings must be serviced regularly to maintain optimal function and to ensure clean drinking water is provided to animals in individually ventilated cages at all times. This requirement is for a Preventative Maintenance and Repair Service contract. Objectives To provide yearly preventive maintenance and repair services to the Automatic Watering System in Building 53, Building 62, and Building 62A-177 on a quarterly basis. Scope All animals must be supplied with a readily available source of clean water. The current automatic watering system in building 53, building 62, and building 62A-177 meet those requirements. The current automatic watering system must be serviced regularly to maintain optimal function and to ensure clean drinking water is provided to animals in individually ventilated cages at all times. This requirement is for a Preventative Maintenance and Repair Service contract. The SE Labs automatic watering system and its Monnit monitoring system are pre-existing in the animal facilities of building 53, building 62, and building 62A-177. The AWS is on the Product List, and it includes storage tanks, pumps, water delivery and return lines, filters, and UV sterilization units. 75F40126Q134604 2 of 19 -- 2 of 19 -- Tasks • Preventive Maintenance Services for the SE Labs automatic watering system equipment in 53, 62, and 62A-177 shall be performed four times per year. It shall include verification, calibrations, adjustments, repairs and/or replacement of worn/ defective parts. • The service and maintenance agreement must include all parts, labor, and travel expenses. • The interim Service visits shall be completed approximately (3) months after the previous visit. • A Preventive Maintenance report shall be completed for each visit and presented to the COR for approval at the completion of the service visit. • Emergency Service Calls shall be included throughout the agreement term. Service Calls must be responded to within 2-5 business days after notification during normal business hours Monday-Friday. 24/7 technical phone support must be included. • Preventative and corrective/remedial maintenance repair service on the system shall, at a minimum, include the following: o Unlimited phone and email support during the contractor's normal operating hours. o Preventative maintenance shall include all labor, travel, and parts (except consumables). o Unlimited corrective/remedial maintenance, service and repairs shall include all labor, travel, and parts (except consumables). Provide service response time with quote. o Pricing shall be inclusive of all labor, travel, replacement parts, components, subassemblies, etc. o Performance by formally trained and certified technicians/engineers, following Original Equipment Manufacturer (OEM) specifications, manuals, and service bulletins, using OEM replacement parts, components, subassemblies, etc. o Access by the FDA Contracting Officer's Representative (COR), Technical Representative (TR) and system operator personnel to the manufacturer's call center for technical assistance, which is staffed by senior engineers to provide a high level of expertise for troubleshooting the instrument. o System software and firmware updates required for relia…