Preventive Maintenance Services for Anti-Ram & Anti-Climb Barriers

U.S. Embassy Wellington UNCLASSIFIED U.S. Department of State 1 of 39 STATEMENT OF WORK FOR PREVENTIVE MAINTENANCE SERVICE CONTRACT Anti-Ram & Anti-Climb Barriers United States Embassy Wellington, New Zealand March 3, 2026 -- 1 of 39 -- U.S. Embassy Wellington UNCLASSIFIED U.S. Department of State 2 of 39 TABLE OF CONTENTS Section Page 1. DESCRIPTION..........................................................................................................................3 2. PRICING....................................................................................................................................3 3. NOTICE TO PROCEED ...........................................................................................................6 4. EQUIPMENT AND PERFORMANCE REQUIREMENTS ....................................................6 5. HOURS OF PERFORMANCE .................................................................................................7 6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT .............7 7. SCHEDULED PREVENTIVE MAINTENANCE ....................................................................9 8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES .........................10 9. SOFTWARE, LICENSES AND PASSWORDS.....................................................................11 10. DELIVERABLES ....................................................................................................................11 11. INSURANCE REQUIREMENTS ...........................................................................................11 12. LOCAL LAW REGISTRATION ............................................................................................12 13. QUALITY ASSURANCE PLAN (QAP). ...............................................................................12 14. TRANSITIONS/CONTACTS .................................................................................................13 15. SUBMISSION OF INVOICES................................................................................................14 Attachments: Exhibit A – Statement of Work Exhibit B – Bavak Speed Gate Test Protocol Exhibit C – Bavak Speed Gate Inspection Report Exhibit D – Equipment List -- 2 of 39 -- U.S. Embassy Wellington UNCLASSIFIED U.S. Department of State 3 of 39 1. DESCRIPTION The American Embassy New Zealand in Wellington requires preventive maintenance services for the Anti-Ram & Anti-Climb Barriers. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. 1.1. Type of Contract This is a firm fixed price contract payable entirely in New Zealand Dollar Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates. 1.2. Period of Performance The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than September 1, 2026 2. PRICING The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable). 2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months. 2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.) CLIN Description Quantity of Equipment Type of services No. of service Unit price / service ($) Total per year ($) 001 Bavak Speed gate B-secure 2 Annual S/Annual Quarterly Monthly =1 =1 =2 =8 002 Cantilever Gates 2 Annual S/Annual Monthly =1 =12 003 Delta Barriers 2 Monthly =8 Total Base Year -- 3 of 39 -- U.S. Embassy Wellington UNCLASSIFIED U.S. Department of State 4 of 39 2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months. 2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract---------- and continuing for a period of 12 months CLIN Description Quantity of Equipment Type of services No. of servic e Unit price / service ($) Total per year ($) 101 Bavak Speed gate B- secure 2 Annual S/Annual Quarterly Monthly =1 =1 =2 =8 102 Cantilever Gates 2 Annual S/Annual Monthly =1 =12 103 Delta Barriers 2 Monthly =8 Total Option Year 1 CLIN Description Quantity of Equipment Type of services No. of service Unit price / service ($) Total per year ($) 201 Bavak Speed gate B-secure 2 Annual S/Annual Quarterly Monthly =1 =1 =2 =8 202 Cantilever Gates 2 Annual S/Annual Monthly =1 =12 203 Delta Barriers 2 Monthly =8 Total Option Year 2 -- 4 of 39 -- U.S. Embassy Wellington UNCLASSIFIED U.S. Department of State 5 of 39 2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract and continuing for a period of 12 months 2.6. Total for all years: Base Year $ Option Year 1 $ Option Year 2 $ Option Year 3 $ Option Year 4 $ TOTAL $ 2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below.…