Q301--T-SPOT.TB Assay Testing

G.V(Sonny) Montgomery VAMC Pathology and Laboratory Medicine Service Client Services Department Statement Of Work T-Spot TB Testing 1. Title of Project: T-Spot TB Testing 2. Purpose: Department of Veterans Affairs, VISN 16, Network Contracting Activity, G.V. (Sonny) Montgomery VA Medical Center, Pathology Department, is seeking a reference laboratory to perform T-Spot Testing. Due to the potential risk of tuberculosis (TB) transmission in healthcare settings, it is essential to implement effective TB screening measures. The T-SPOT test is an interferon-gamma release assay (IGRA) used to identify individuals infected with Mycobacterium tuberculosis. VA healthcare employees who will have direct contact with veterans, as well as for patients who are admitted to or released from the hospital or nursing homes, are tested for TB. 3. Description of Services: The contractor shall provide T-Spot reference laboratory services to the G. V. (Sonny) Montgomery VAMC (GVAMC), Pathology and Laboratory Medicine Service Department. The contractor must have Clinical Laboratory Improvement Acts (CLIA) and College of American Pathologists (CAP) accreditation, will provide the Jackson VAMC with copies of CLIA and CAP certifications, and maintain good standing status throughout this contract. 4. Deliverables: The contractor shall provide all the resources necessary to accomplish the deliverables described in this Statement of Work (SOW). 1. Test results- turnaround time within 72 hours of sample submission 2. Provide daily specimen pick-up services from Monday through Friday (excluding holidays) from the G. V. (Sonny) Montgomery VAMC to the testing location 3. Provide CLIA and CAP accreditation/certification 4. For test results being returned to Veterans Affairs (VA) laboratories running VistA Lab, Referral labs are to include a VA Identification Card Number (VA ICN) or VA Electronic Data Interchange Personal Identifier (VA EDIPI) number, with patient reports as an identifier. VA referring VistA labs are to supply the patients VA ICN or VA EDIPI with each lab order to enable the referral lab to include it with results returned to the VA. 6. Performance Period: Base- October 1, 2026, through September 30, 2027 Option 1- October 1, 2027, through September 30, 2028 5. Delivery: -- 1 of 14 -- 2 The vendor shall fax all results to 601-368-3916. Any discrepancies should be called to 601-362-4471 ext 51238. Attn: Client Services Department 6. Tasks: Stock # Description Quantity Unit 86481 T-spot 1700 EA 7. Roles and Responsibilities 7.1 Contracting Officer (CO) - The only person authorized to approve changes or modify requirements. Contractor shall communicate with CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. Services specified may be changed by written modification to this contract. 7.2 Contract Specialist (CS) - The CS shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the Government. The CS will conduct a periodic assessment of the GVAMC Contracting Officer Representative’s (COR) surveillance which may include a check of the COR’s files to verify that the COR is accomplishing their surveillance according to the plan. The CS is ultimately responsible for the final determination of the adequacy of the contractor’s performance. 7.3 GVAMC Contracting Officer’s Representative (COR) - The GVAMC COR is responsible for technical monitoring and administration of the contract and shall assure proper Government surveillance of the contractor’s performance by both the GVAMC COR and facility points of contact located at each VA site covered by the contract. The GVAMC COR shall keep a quality assurance file containing records of compliance, issues related to non-compliance or customer complaints, documentation of any actions related to the contract. The GVAMC COR will monitor performance with input from the participating laboratories by the contractor to determine how the contractor is performing against communicated -- 2 of 14 -- 3 performance objectives. The GVAMC COR will report any and all incidents of contractor noncompliance, as evidenced by the monitoring procedures, immediately to the CS for action. The GVAMC COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. 8. Quality Assurance: The contracting officer’s representative (COR) along with the Client Services Supervisor will use the following methods to monitor quality assurance. Three elements will be monitored: I. Quality of the services 2. Business relations 3. Turnaround time 8.1 QASP Performance Metrics Contractor Requirements: Provide VHA POC or designee with an individual monthly invoice displayed in chronological order by specimen received date by the 20th of the following month to include: o Patient Name o Date of specimen collection o Date of specimen receipt o Test performed o Unit cost of test performed o Monthly total cost for all services provided. Facility POC Requirements: a. Maintain Contractor POC folder according to approved contracting guidelines. b. Validate monthly invoices for accuracy (i.e., ordered tests, correct pricing). c. Ensure complete documentation on contractor log of any contract discrepancies. This will be maintained in the referral or -- 3 of 14 -- 4 send-out area, no patient information will be transcribed on the log (discrepancies on specimens will be noted by accession number only). This log will be used as documentation for the QASP, a copy must be maintained in the POC contractor folder. d. Complete Performance Assessment quarterly. e. Complete Contractor Discrepancy Reports (CDR) as needed and send electronically to the COR. Grievous discrepancies should be reported immediately to the Chief, P&LM…