REPLACEMENT OF AIR CONDITIONING SYSTEMS

1 EMBASSY OF THE UNITED STATES OF AMERICA Via Veneto 119/A 0187 Rome, Italy U.S. EMBASSY ROME AIR CONDITIONING REPLACEMENT AT SERVER ROOMS FAC Engineering 01/26/2026 -- 1 of 86 -- 2 FOREWORD The Embassy of the United States in Rome needs to award a contract for the replacement of an existing air conditioning system serving two IT rooms located at the Mel Sembler Building and Chancery building, Via Sallustiana 49, Rome. GENERAL • The contractor shall supply all the installation materials and equipment, skilled and unskilled labor, technical supervision, as well as logistic and administrative support. The contractor shall also supply all accessory services such as: transportation, leasing, equipment and tools, disposal of debris, cleaning the work area and anything else necessary to complete the project in compliance with the present specifications • The COR may schedule some of the operations to be performed after-hours or during the weekend. These activities shall be performed at no extra cost for the Embassy. • Maximum attention is required for the safety of personnel at work on the site. The workers shall operate in compliance with standard codes. In view of the fact that the work site consists of crucial technical installations, temporary safety protection measures towards third parties and workers shall be installed with care and attention, especially for the hours when site is closed. • The Contractor shall be responsible for submitting, for approval by the COR, samples of materials and supplies to be used. • It shall be Contractor's responsibility to verify all the quantities and dimensions. DEFINITIONS A glossary of terms and relative equivalents used in the drawing up of the tender documents are indicated hereunder: Client, Administration, Project Supervisor, COR, CO: all these denominations identify the technical administrative staff, predisposed to handle the contract on behalf of the embassy of the United States of America. Contracting Company, Contractor: all these denominations identify the subject that undertakes to carry out the work described in the contract. Contract, Purchase Order (P.O.), Work Order: these terms identify the contract document with which the project is awarded. The Client at his indisputable judgment shall make the formal selection of the different types of documents. -- 2 of 86 -- 3 PARKING No parking is allowed inside Embassy grounds. The Contractor's vehicles shall be allowed to enter only for loading and unloading materials. Loading and unloading operations shall be carried out using only one vehicle at a time. Consequently, during the accomplishment of the project the Contractor shall ensure that its vehicles are parked at its own expense outside the Government property. SAFETY STANDARDS The Contractor shall comply with all the applicable health and safety obligations provided by Legislative Decree No. 81/2008 (Consolidated Law on Occupational Health and Safety). The main objective is to eliminate or, where not possible, to reduce to the minimum any exposure of workers to risks arising from work-related activities. To this end, the Contractor is required, when applicable, to submit the Risk Assessment Document (Documento di Valutazione dei Rischi – DVR) or the Operational Safety Plan (Piano Operativo di Sicurezza – POS), to provide adequate and documented training to workers, to supply appropriate individual and collective protective equipment (PPE and CPE), and to fully comply with all the other obligations set forth under Legislative Decree 81/2008. Submission of the Operational Safety Plan (POS) Within 10 calendar days after receiving the Notice to Proceed, the awarded Contractor must submit a detailed Operational Safety Plan (POS). The POS must clearly identify the following key professional figures: Site Technical Director (Direttore Tecnico di Cantiere): The individual responsible for managing the construction site on behalf of the Contractor. This role may be fulfilled by either an internal employee or an external professional formally appointed by the company. This figure is not to be confused with the Construction Supervisor (Direttore dei Lavori), who is appointed by the Client and is responsible for verifying that the works are carried out in compliance with thedesign and technical specifications. Supervisor (Preposto): An individual who, by the nature of their duties, supervises the work of others (e.g., site manager, workshop head, department chief). The Supervisor must be adequately trained to fulfill the responsibilities assigned under Art. 19, paragraph 1, letter g) and in accordance with the objectives of Art. 37 of Legislative Decree 81/2008. The Supervisor shall ensure, continuously and effectively, that: 1. Workers comply with safety instructions and the provisions of the safety plan; 2. Personal protective equipment (PPE) is used as required; 3. Any deficiencies in procedures, tools, PPE, or persistent non-compliance are promptly reported to the employer or manager. -- 3 of 86 -- 4 The contractor has to send the list of personnel who will work on site. The workers have to be regularly registered and if there is a subcontractor this has to present the documents requested too. All workers have to understand and speak Italian. -- 4 of 86 -- 5 DESCRIPTION OF WORK PROJECT MANAGER SITE PRESENCE AND REPORTING The Project Manager shall be present on site on a daily basis for the entire duration of the works. Prior to each site visit, the Project Manager shall notify the Contracting Officer's Representative (COR) of his/her presence. At the end of each working day, the Project Manager shall submit to the COR a written daily inspection report in English, documenting the activities carried out, the number and roles of personnel on site, the status of materials and equipment deliveries, any issues or non-conformities identified, and any actions taken or planned to address them. The daily inspection report shall be submitted in…