RFI-Telematics System for Managing Powered Industrial Vehicles

System for Managing Powered Industrial Vehicles (SMPIV) RFI Statement of Work for Price Information and Planning Purposes. Prepared by: Material Handling Engineering (MHE) May 21, 2026 v6 -- 1 of 18 -- SMPIV (Application) – RFI SOW – v6 i Table of Contents 1 INTRODUCTION 1 1.1 ADDITIONAL DOCUMENTS, DEFINITIONS, AND ACRONYMS 1 2 SCOPE AND PURPOSE 2 3 OPERATING CONCEPT 3 4 RFI RESPONDER PROVIDED RESOURCES 4 5 FUNCTIONAL REQUIREMENTS 4 5.1 SMPIVS APPLICATION REQUIREMENTS 4 5.2 SMPIVS GENERAL OPERATIONAL PARAMETERS 6 5.2.1 Application Access Control (different to PIV access control) ................................ 6 5.2.2 Software User Roles .............................................................................................. 6 5.2.3 PIV and Operator Location .................................................................................... 6 5.2.4 PIV and Operator Access Control (If option is provided) ....................................... 6 5.2.5 OSHA PIV Safety Checklist ................................................................................... 7 5.2.6 OSHA PIV Operator Supervisor Evaluation .......................................................... 7 5.2.7 PIV Impact Sensing and Notification (if option is provided) ................................... 8 5.2.8 PIV Utilization ........................................................................................................ 8 5.2.9 SMPIVs Application Graphical Viewer ................................................................... 8 5.2.10 PlV Maintenance Management ............................................................................. 9 5.2.11 SMPIVs Application Report Generator .................................................................. 9 5.2.12 Monitoring of PIV Speed ..................................................................................... 10 5.2.13 Monitoring of a Battery Charge Status ................................................................ 10 5.2.14 Monitoring of Operator Activity (if optional access control is provided) .............. 10 5.3 GENERAL APPLICATION REQUIREMENTS 11 5.3.1 Operating Applications and Databases ............................................................... 11 5.3.2 In-House Web-Based Hosting ............................................................................. 12 5.3.3 Prohibitions and Restrictions ............................................................................... 12 5.3.4 Data Analysis ....................................................................................................... 12 5.3.5 Installation of SMPIVs Application Hardware and Testing Parameters .............. 12 5.4 SPECIFIC PERFORMANCE REQUIREMENTS 12 5.5 DATA AND DATA COMMUNICATION REQUIREMENTS 12 5.6 SMPIVS APPLICATION INTERFACE REQUIREMENTS 13 5.7 SMPIVS APPLICATION EMAIL INTERFACE REQUIREMENTS 13 5.8 SMPIVS APPLICATION FAILURE CONTINGENCIES 13 5.9 SMPIVS APPLICATION MECHANICAL REQUIREMENTS 13 5.10 SMPIVS APPLICATION ELECTRICAL REQUIREMENTS 13 5.11 SMPIVS APPLICATION OPERATIONAL ENVIRONMENT 14 6 SMPIVS APPLICATION TRAINING 15 6.1 TRAINING METHOD AND ASSOCIATED DOCUMENTATION 15 6.2 COURSE CONTENT 15 6.3 CLASS SIZE 15 6.4 RECORDING RIGHTS 15 7 DEVELOPMENT OF MAINTENANCE SUPPORT DOCUMENTATION 16 8 SMPIVS MAINTENANCE – SERVICE LEVEL AGREEMENT (SLA) 16 9 WARRANTY 16 -- 2 of 18 -- SMPIV (Application) – RFI SOW – v6 1 1 Introduction This Statement of Work (SOW) document contains technical requirements for a System for Managing PIVs (SMPIVs). The U.S. Postal Service (USPS) operates a fleet of over 10,500 Powered Industrial Vehicles (PIVs) for achieving in-house mail processing operations and maintenance activities in mail processing facilities (Regional Processing and Distribution Centers -RPDCs, Network Distribution Centers -NDCs, Local Processing Centers -LPCs, Processing and Distribution Centers – P&DCs, Parcel Support Annexes -PSAs, Mail Processing Annexes -MPA, Sorting and Distribution Centers -SDCs, and Destination Delivery Units -DDUs) across the country. While there exists an array of powered, semi-powered, and manual industrial vehicles, the main PIVs utilized for internal transportation of mail products within a facility are as follows: a) Forklift -FLs, b) Rider Pallet Jacks -RPJs, and c) Tow Motors -TMs. This fleet is maintained by in-house maintenance staff as well as by an array of local dealerships (contracted service providers) provided by manufacturers. USPS is seeking to optimize the timely replenishment of PIVs, their quality, their life span, tracking of their throughput, and reduction of their operational costs. To achieve these goals, USPS is pursuing the modernization of its fleet management processes using telematics technology. The solution, referred to as System for Managing PIVs (SMPIV), will utilize data and insights from the vehicle telematic devices for achieving the goals above. The outcome to be provided by the system being sought is not provided by any existing system. The SMPIV environment will combine software, systems, and services to maintain and control operational assets and equipment. USPS aims to optimize the maintenance and utilization of PIVs, maintain maximum capacity for timely dispatches, reduce operational costs, and provide near real-time vehicle information and key performance indicators (KPIs). Among future outcomes are automated load assignments, battery replenishment, charger replenishment, etc. These and other future outcomes will require a full ability for interfacing with other systems. In summary, the system needs to be interface-ready. This is the ability to provide and receive data to/from other systems on needed time frames. 1.1 Additional Documents, Definitions, and Acronyms The following are applicable documents and specifications that the application shall comply with: 1. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) - 29 CFR Part 1910.178 2. FEDERAL COMMUNICATION COMMISSION REGULATION…