Sources Sought - Mail Meter Equipment and Software Maintenance Agreement for the Woodrow Wilson Keeble Memorial Healthcare Center, Sisseton, SD.

Sources Sought: Mail Meter Equipment and Software Maintenance Agreement to be provided for 12 months at the Woodrow Wilson Keeble Memorial Health Care Center (WWKMHCC), Sisseton, SD. Sources Sought Notice Number: IHS-SS-26-1521332 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service. This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE), or Other Small Businesses. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 532420 – Office Machinery and Equipment Rental and Leasing. 1.0 BACKGROUND The IHS is an agency within the Department of Health & Human Services and is responsible for providing federal health services to American Indians and Alaska Natives. The Indian Health Service provides a comprehensive health service delivery system for approximately 1.9 million American Indians and Alaska Natives who belong to 567 federally recognized tribes, in 35 states. The Indian Health Service Headquarters is located in Rockville, MD and then divided into twelve (12) physical areas: Alaska, Albuquerque, Bemidji, Billings, California, Great Plains, Nashville, Navajo, Oklahoma, Phoenix, Portland, and Tucson. The Great Plains Area Office (GPAO) works in conjunction with 19 Indian Health Service Units and Tribal Managed Service Units to provide health care to approximately 130,000 Native American located in North Dakota, South Dakota, Nebraska, and Iowa. WWKMHCC falls under the GPAO and provides medical care to approximately 7,000 tribal members living on the Lake Traverse Reservation. The Service Unit was built in 2007 to provide an expanded level of outpatient health care services specifically designed to meet the needs of our population. Services include: Behavioral Health, Community Health, Dental, Laboratory, Nutrition Services, Optometry, Pharmacy, Physical Therapy, Public Health Nursing, Purchased & Referred Care Services, and Radiology. 2.0 OBJECTIVE The primary objective of this project is to provide mail meter equipment and software maintenance agreement s for the WWKMMHCC. 3.0 SCOPE Postage Meter Requirements: Postage Meter shall print USPS lntelligent-Meter-package-barcodes (IMpb) label in order to be compliant with the USPS IMpb requirements. To mail out packages with USPS IMpb compliant shipping label, the mail machine shares data with the USPS system which includes the recipient's name and address which the Government consider Personally Identifiable Information (PII). To protect PII and Government's data, the IHS requires the solution to be Fed RAMP authorized. Minimum processing speed of 115 letters per minute based on standard #10 envelopes using weight and size-based metering. 180 letters per minute based on standard #10 envelopes in batch mode. Minimum 301b interfaced scale Automatic envelopes feeder Ability to automatically process mail of mixed sizes, mixed weights, and thickness and apply the correct postage requirement for each mail piece. Envelopes sealing up to 5/8" thick. Ability to ship packages via USPS/UPS/FedEx from the mail machine with IMpb-compliant label without the need of a separate computer. Shall have the capability to print USPS 1st-class stamps and Priority IMpb labels as backup option outside of the mail metering machine in case the machine is inoperable Shall have the capability to print return addresses on blank envelopes Must have web based analytics to access from any computer 4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS To mail out packages with USPS IMpb compliant shipping label, the mail machine shares data with the USPS system which includes the recipient's name and address which the Government consider Personally Identifiable Information (PII). To protect PII and Government's data, the IHS requires the solution to be Fed RAMP authorized. 5.0 TYPE OF ORDER The award for this service will be a firm fixed price non-personal service purchase order. 6.0 ANTICIPATED PERIOD OF PERFORMANCE Period of Performance: 12 months from date of award 7.0 PLACE OF PERFORMANCE Woodrow Wilson Keeble Memorial Health Care Center, Indian Health Service, 100 Lake Traverse Drive, Sisseton, SD. 8.0 PAYMENT Invoice Processing Platform (IPP) The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system in compliance with the Office of Management and Budget (OMB) M-15-19 memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests. IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury…