The U.S. Embassy Pretoria RFQ for Residential Generator Services

CONSULATE OF THE UNITED STATES OF AMERICA JOHANNESBURG, SOUTH AFRICA SOW Residential Generator Maintenance Contract FACILITY MANAGEMENT Draft by: Nick Slabbert Reviewed by: Mike Okamura Dated: November 16, 2021 US Mission, South Africa Facilities Management Statement of Work Generator Service Contract I) General Information: The United States Mission in South Africa requires professional services and contractor cost proposals to perform an Annual preventive maintenance and servicing of the facilities emergency generator system over a one-year contract term. II) EQUIPMENT INSTALLED: The US Mission, South Africa has many residential emergency generator systems throughout the city of Johannesburg.Consulate residence increases from time to time and has the potential to decrease. The vast majority of residential units, with the exception of 1 properties, are SDMO manufactured generator units. The sizes of the units installed vary from 33, 44, 65, 88, 110, and 165KVA Cummins generators – 1x 30KVA CAT generator – 1x 80KVA SDMO generators – 4 x 30KVA,2 x 40KVA, 1 x 65KVA, 1 x 110KVA and 3 x 165KVA III) GENERAL REQUIREMENTS: The contractor shall provide all supervision, labor, tools, equipment, and material to carry out all preventive maintenance and service of the equipment listed in section II above, and as outlined in this Scope of Work (SOW). This includes all filters, oil, grease, coolant, and other consumables. The contractor is also available for removal from site and disposal of all used engine oil, old filters, rags, and maintenance associated trash. The contractor is also to ensure that all work is done according to pre-determined check sheets and that all equipment is returned to the original state, checked, and signed off. IV) SCOPE OF WORK The following work must be done at minimum requirements: Draft by: Nick Slabbert Dated: November 16, 2021 GENERATOR-SEMIANNUAL Maintenance Procedures: 1. Perform walk around inspection. 2. Inspect and wipe down the generator. 3. Check electrical connections for evidence of looseness or overheating. 4. Check engine oil level. 5. Check coolant level. 6. Check the jacket water heater for proper operation if applicable. 7. Check radiator hoses for wear and cracks - Plan for replacement if necessary. 8. Inspect copper grounding rods – Change if necessary. 9. Engine Air Pre-cleaner, clean. 10. Engine Air Cleaner Service Indicator-Inspect. 11. Check fuel level. 12. Drain water and sediment from the day tank. Clean fuel strainer. 13. Check space heater. 14. Perform a 30-minute (1 hour for units 165 KVA or larger) system operational test under full load conditions. • Operation for indication of defects of possible malfunctions. • Inspect the annunciator panel for proper operation. • After unit has operated for 30 minutes (1 hour for large units), log the information to show at least the following information: engine and generator speed in RPM, voltage, amperes, frequency, power factor, engine temperatures, engine oil pressure, hour meter readings. 15. Inspect safety devices. 16. Test safety shut-off controls. 17. Measure and record stator winding temperature. 18. Measure and record bearing temperature. 19. Test for vibration at various loads on the load bank. 20. Check charging system for proper operation. 21. Check battery electrolyte level. 22. Determine specific gravity of starting batteries. Add distilled water if necessary. Clean terminals. Set charge rater after generator has been operated. Draft by: Nick Slabbert Dated: November 16, 2021 GENERATOR-SEMIANNUAL Continued 23. Note any exhaust, oil, coolant, or fuel leakage - Plan for correction. 24. Cool down and stop the unit. 25. Note condition indicators for air and fuel filters, clean or replace filter if installed gauges or operating conditions show necessity. 26. Drain the exhaust condensate trap. 27. Return the unit to service. 28. Set it on AUTO or REMOTE Drafted by: Nick Slabbert Dated: November 16th, 2021 GENERATOR-ANNUAL Maintenance Procedures: Perform a walk around inspection 2. Inspect and wipe down the generator. 3. Check electrical connections for evidence of looseness or overheating. 4. Rotating Rectifier-Check. 5. Speed Sensor-Clean/Inspect 6. Starting Motor-Inspect 7. Stator Lead-Check 8. Perform CM-003 (Insulation Test, Motor) 9. Drain all Coolant and Replace. 10. Check Coolant Level After Bleeding All Air Out of the System. 11. Belts-Inspect/Adjust/Replace if needed. 12. Check the Jacket Water Heater for Proper Operation. 13. Check Radiator Hoses for Wear and Cracks – Plan for replacement if necessary. 14. Inspect Copper Grounding Rods - Replace if necessary. 15. Radiator- Pressure Clean 16. Water Pump-Inspect 17. Engine Air Pre-cleaner-Clean 18. Engine Air Cleaner Service Indicator-Inspect 19. Engine Air Cleaner Element (Dual Element) - Replace 20. Engine Air Cleaner Element (Single Element) – Replace 21. Clean Fuel Level Probe. 22. Drain Water and Sediment from the Day Tank. Clean fuel strainer. 23. Check Space Heater. 24. Bearing (Ball) …