Traffic Records Program

SOLICITATION NUMBER 693JJ925R000030, Task Order 001 TASK ORDER NUMBER TBD TASK ORDER TITLE GO Teams Technical Assistance RFP DATE 07/31/2025 INSTRUCTIONS FOR TECHNICAL AND COST PROPOSALS The National Highway Traffic Safety Administration (NHTSA) hereby issues a fair opportunity Task Order Request for Proposal under the TBD IDIQ for a project entitled “GO Teams Technical Assistance”. The estimated period of performance is sixty (66) months inclusive of four (4) option periods and a six (6) month extension. Attached the Offeror will find the Statement of Work and Milestones and Deliverables associated with this Task Order RFP. It is requested that Offerors review the requirements of this Task Order and submit the technical and cost proposal in accordance with the instructions specified in Section L of this RFP. Should Offerors have any technical questions related to the RFP, Offerors must submit those formally, via email to Lauren Weitzel at Lauren.Weitzel.ctr@dot.gov and NHTSAOAM@dot.gov by no later than 2:00PM EST, 08/07/2026. If the Offeror declines to make an offer, please notify the Contract Specialist in writing via email. Declining to make an offer will not affect any future Task Order proposals being offered under the IDIQ contract. The signed proposal is due to Lauren Weitzel, Contract Specialist, by no later than 2:00pm EST, 08/31/2026. It is preferred that Offerors submit proposals via e-mail to NHTSAOAM@dot.gov. NHTSA cannot receive email messages containing a ZIP attachment; the file will be removed, as all ZIP files are blocked at this time. Other file types (e.g. Word, PowerPoint, PDF, etc.) can be received. In addition to the Technical and Cost Proposal, a signed SF 33 shall be submitted with the Offerors submission. PART I ‑ THE SCHEDULE SECTION B – SCHEDULE OF PRICES B.1 SUPPLIES/SERVICES The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to execute a Time and Materials (T&M) Task Order in accordance with the Statement of Work, Section C, and other terms and conditions of this Task Order. B.2 PRICE/COST CELING AMOUNTS Base (Year 1) $TBD Option Period 1 (Year 2) $TBD Option Period 2 (Year 3) $TBD Option Period 3 (Year 4) $TBD Option Period 4 (Year 5) $TBD 6 Month Extension (Year 6) $TBD Total $TBD B.3 PRICE SCHEDULE DEFINITIONS AND SPECIAL PROVISIONS B.3.1 “Labor Categories” The labor categories included within this Task Order shall be the same as those outlined in the successful IDIQ Contract. Additional Labor categories submitted outside of those defined in the successful IDIQ Contract shall be submitted for review and/or approval of the Contracting Officer. However, the established IDIQ labor rates are preferred. B.3.2 “Fixed Loaded Hourly Rates” As used in this Task Order, “Fixed Loaded Hourly Rates” are composed of the hourly rates paid to an individual (“Base Rate”) within a specific Labor Category plus merit and or cost of living increases if applicable plus indirect costs such as Fringe Benefits, Overhead, Facilities Capital Cost of Money (FCCM), General and Administration (G&A) and Fee or Profit. Those cost elements which apply to Loaded Hourly Labor Rates shall be negotiated and fixed at time of Task Order award and shall remain fixed for the entire term of the Task Order (to include Option Years). B.3.3 “Regular Loaded Hourly Labor Rates” Regular Loaded Hourly Labor Rates reflect rates paid to a Contractor’s or Sub-Contractor’s employee for work performed during the employee’s normal workweek (generally 40 hours per workweek). B.3.4 “Off-Site Loaded Fixed Labor Rates” As used in this Task Order, “Off-Site Loaded Fixed Labor Rates” are those loaded hourly labor rates that apply to Contractor or Subcontractor employees whose work is performed at other than a Federal government facility. This includes work performed at the Contractor’s or Subcontractor’s place of business. B.3.5 “Overtime” Overtime is defined as hours worked by a Contractor or sub-contractor’s employees over and above the employees’ normal workweek. “Overtime Premium” means the difference between the Contractor’s regular loaded hourly labor rate and the loaded rate charged for and employee working in excess of 40 hours per week. Employees considered as “non-exempt” (as defined by the US Department of Labor) are eligible for overtime premiums for overtime. Hourly labor rates paid to “exempt” employees (as defined by the US Department of Transportation) are not eligible for overtime premiums for overtime. Overtime shall be used only when approved in advanced by the Contracting Officer. B.3.6 “Treatment of Subcontractor’s Labor Costs” For Labor Costs incurred by Subcontractors (if applicable), the Contractor shall be reimbursed at cost for such labor including appropriate indirect costs. Indirect costs include only those costs clearly excluded from the Contractor’s Regular Loaded Hourly Labor Rates and allocated in accordance with the Contractor's usual accounting practices consistent with FAR Part 31. The Contractor is not permitted to apply fee or profit to the cost of Subcontractor Labor. B.3.7 “Materials, Travel, Supplies, and all Other Direct Costs” The Contractor shall be reimbursed for all allocable, allowable, fair, and reasonable costs (to include indirect costs as applicable) for materials, supplies used in the performance of this Task Order. Indirect costs may be applied to those costs discussed in this Section (i.e. B.3.6) only to the extent that those indirect costs are: 1) not also recovered as part of the Contractor’s Regular Loaded Hourly Labor Rates. 2) applied consistently and in accordance with the Contractors usual account practices consistent with FAR Part 31. B.3.8 “Travel Costs” Travel costs shall be reimbursed in accordance with FAR Part 31, as applicable t…