W065--FY26 Mobile CT Scanner Orlando VAHCS

Mobile CT Services Orlando VA Medical Center (OVAMC): Lake Nona INTRODUCTION: The Orlando VA Healthcare System has a requirement for a firm fixed-price contract for an on-site full-service Mobile CT Scanner/Simulator for the Orlando VA Medical Center (OVAMC). This requirement is for a period of six months. BACKGROUND: The Orlando VA Medical Center has a requirement for a Mobile CT SCANNER Unit as a temporary solution to provide radiation therapy simulations to the medical center. The CT SCANNER unit should consist of a mobile trailer unit, transportation, mobilization, training, full-service maintenance repairs, replacement parts, and technical support 24 hours-a-day, 7 days-a-week in accordance with the specifications incorporated herein. OBJECTIVES: The contractor shall provide a Mobile CT unit with the associated trailer set up in order to house the unit. The contractor shall include delivery, pickup, commission, decommission, testing, and (clinical and biomedical) training will be provided to OVAMC personnel. The Contractor shall provide specifications as outlined in the Statement of Work. The Contractor shall schedule with OVAMC facility a site visit by contractor to identify where the mobile CT will be placed. The unit must be able to perform all procedures typically performed at the medical center; these procedures include: CT Localization (CT L.O.C.) Respiratory Gating Functional CT Exams 3D Image Reconstruction Tumor and Patient Specific Imaging Integrated Marking PERIOD OF PERFORMANCE The period of performance shall be a base of six (6) months with six (6) option months. 5 SCOPE: This rental description details the requirements for furnishing, shipping, installing, and verification/calibration of a commercially available 3-Dimensional Computed Tomography Scanner (3D CT Scanner) for the Radiation Oncology Department. The CT Scanner shall accomplish simulation via 2D X-Ray scout imaging, 3D CT, and 4DCT scans using 2mm and 1mm spatial resolution. The Contractor shall provide all labor, tools, equipment, materials, parts, transportation and any other incidentals to travel to Orlando VA Medical Center in Orlando, Florida. The offloading and placement of the 3D CT Scanner will be assisted by OVMC personnel with the guidance, planning and direction of Contractor technical personnel. SERVICES: During the term of the service contract, the Contractor shall be required to provide the following services as specified below: The Contractor shall provide a mobile CT System and should be available 24 hours a day seven days per week to include holidays at the Orlando VA Medical Center. The Contractor shall provide full service and maintenance on the complete mobile CT unit in accordance with manufacturing recommendation. The Contractor shall perform all inspections servicing in accordance with the manufactures recommended maintenance plan, warranty and /or annually. The Contractor provided CT scanner System shall be capable of transferring images and data to multiple modalities including the VAMC PACs, VISTA Imaging, and radiology printers. Original Equipment Manufacturer (OEM) Engineer shall establish network and printer connectivity at each site in coordination with local Biomed and IT staff. Note: Verification of connectivity shall be made by Contractors prior to the start of patient procedures immediately following the award of this solicitation. The contractor shall guarantee the trailer meets the radiation shielding requirements given by 10 CFR Part 20 and 10 CFR Part 36. EQUIPMENT CONFIGURATIONS/FUNCTIONS: The mobile CT scanner system shall meet salient characteristics/specifications and/or functions as stated below: Salient Characteristics: CT Scanner Imaging Specification An X-ray source or an X-ray generator from a single or from multiple sources. 64 slice CT (minimum) System will be capable of automatic geometry corrections for reconstruction errors. Site Specific Scanning Protocols Images must be DICOM-RT to be transferred to the Eclipse Treatment Planning System CT Scanner will provide 2D, 3D and 4D imaging: The CT Scanner shall be capable of performing CT volume reconstruction for 3D. 3D images in Hounsfield unit to be used for treatment planning. 2D Scout images to verify patient alignment. The CT Scanner shall be capable of performing 2D CT slice reconstruction from 3D scans. The CT Scanner shall have fully automated computed tomography (3D) at low and high resolution – 2.0mm and 1.00 mm respectively. The CT Scanner shall be capable of performing overall and local (small region within a volume) CT volume reconstruction. Manage Respiratory Motion (4DCT) to quantify target and organs at risk motion. The CT Scanner shall utilize geometry tools (software or hardware) to determine system geometry for reconstruction of CT scans. Metal Artifact Reduction Software Enclosure – The CT Scanner will be encased in a radiation-proof cabinet. Radiation proofing on the cabinet shall be adequate such that the standard operation would NOT require the operator to wear a dosimeter. Max footprint for system – 25 feet by 12.5-foot area (312.5 square feet), with a maximum allowable height of 13.5 feet. The system must fit within the 312.5 square foot area and shall include all external ancillary equipment, system accessories and part loading mechanisms; the enclosure alone shall not occupy the whole 25 foot by 12.5-foot area. Within the 312.5 square foot area, thirty-six (36) inches of space in front of the electrical access panel will be required, and a minimum of 18 inches of space will be required around the perimeter of the enclosure for maintenance access. In the room that will house the CT Scanner, there will be a maximum 15-foot height clearance for installation purposes. Due to limited entry and access restrictions, if the radiation enclosure shipping crate is larger than the dimensions listed in 6.3(g), the enclosure MUST be delivered …