1232SA26Q0517 - Combination Synopsis/Solicitation for Janitorial Services USDA-ARS-PA GFHNRC Grand Forks ND

1 US Department of Agriculture (USDA) Performance Work Statement Janitorial Services Grand Forks, ND -- 1 of 11 -- 2 General Information 1.0 Background and Purpose: This requirement is to provide Janitorial Services, ensuring health, safety and protection of valuable research conducted at this facility. 2.0 Scope: The Prime Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services for the USDA-ARS, Human Nutrition Research Center as defined in this Performance Work Statement (PWS). All equipment and supplies needed to perform the requirement beyond Government provided in section 3.0 is the responsibility of the Contractor. The Contractor shall perform to the standards of this PWS. This is a performance-based requirement, the labor mix of employees to perform this contract remains the discretion of the Contractor for all services. 3.0 Government Provided Consumables: Plastic trash bags, toilet tissue, soap, wax, stripper, window cleaner, bowl cleaner, liquid cleaner, mops (wet or dry), brooms, mop buckets, and paper towels. 4.0 Definitions: 4.1 - CLIN – Contract Line Item, numbered. Established in the solicitation schedule, will start with “0001.” 4.2 - Privity of Contract - Contract service providers shall be accountable solely to the Prime Contractor, who, in turn, is responsible to the Government. 4.3 - Government Technical Monitor – USDA Employee Location representative appointed by the Contracting Officer to monitor, evaluate, and communicate to the CO the Contractor’s performance in complying with contract requirements in an efficient and timely manner. 4.4 - Program Office Administrative Officer – USDA Employee Location/Program Office administrative representative identified by the Contracting Officer at point of award. The Program Office Administrative Officer may not be physically located at the facility. 4.5 - Calendar Days’- Every single day on the calendar (12 AM to 11:59 PM), including weekends, holidays, and non-working days. 4.6 - Business Days’ – Standard business days 8AM to 5PM USA Central Time with holiday exceptions as noted: Listed below are official Government holidays: New Year’s Day January 1* Martin L. King Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth As Indicated Independence Day July 4* Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11* Thanksgiving Day Fourth Thursday in November Christmas Day December 25* OR when the USDA-ARS facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings *In accordance with Federal regulations, if these holidays fall on a Saturday, the holiday will be observed on Friday, if Sunday, holiday will be observed on Monday. 5.0 Period of Performance: The period of performance (PoP) shall be for one (1) Base Year of 12 months and four 12-month option years. 6.0 Hours of Service Performance: 6.1 - 7:00 AM to 5:00 PM on Business Days, Monday through Friday, except for those noted in Section 4, subparagraph 4.6. 6.2 - The only work allowed on weekends shall be major work (stripping and re-waxing halls and labs.) -- 2 of 11 -- 3 6.3 - Weekend work shall be communicated to the Location Monitor in writing three Business Days in advance of service dates. 7.0 Place of Performance: The work to be performed under this contract will be conducted at the USDA-ARS, Human Nutrition Research Center located at 2420 2 nd Avenue North, Grand Forks, ND 58203. 8.0 Invoicing and Payment: 8.1 - The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). 8.2 - All invoices shall be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury. More information is available at https://www.ipp.gov. The Department of Treasury is the point of contact for all IPP Collector account inquiries. 8.3 - Payment is in arrears pursuant to the clause at FAR 52.212-4. Note FAR 52.212-4 (i)(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. 8.4 - Payment will not be made for service in advance of delivery. 8.5 - The invoice cycle is monthly. 8.6 - Advance invoice approval is not required, as required approval tiers exist in IPP. Contractor Requirements 9.0 Technical Requirements / Tasks Matrix – See Appendices for Building Details 9.1 Building – Office/Laboratory (Approx. 84,000 square feet) 9.1.1.1 - Daily: Entry-Foyer, Halls, Restrooms, Conference Rooms, Offices, Employee Breakroom, Meeting Rooms 9.1.1.2 Sweep and dust mop floors – halls, entrances, and employee breakroom 9.1.1.3 - Clean disinfect fountains 9.1.1.4 - Empty ALL trash containers; install new plastic liners as required 9.1.1.5 - Clean and disinfect restrooms -- wash basins, stools, urinals, mirrors, mop floors 9.1.1.6 - Service restrooms -- paper towels, toilet paper, and soap 9.1.1.7 - All trash will be in plastic bags, tied to prevent trash from spilling in the process of dumping 9.1.1.8 - Tabletops and countertops in employee breakroom to be washed and wiped down daily 9.1.1.9 - Disinfect door handles and handrails 9.1.2 - Twice a Week: 9.1.2.1 - Sweep/dust mop floors – laboratories 9.1.2.2 - Wet mop floors – halls, stairwells and employee breakroom (more frequently as required to maintain appearance) 9.1.2.3 - Sweep/mop stairs and stair landings 9.1.3 - Weekly: Meeting Rooms, Offices, Elevators, Employee Breakroom 9.1.3.1 - Clean all glass 9.1.3.2 - Vacuum walk-in mats 9.1.3.3 - Vacuum ALL carpeted floors 9.1.3.4 - Dust all furniture and display cabinets. 9.1.4 - Monthly 9.1.4.1 - Dust corners, ceiling to floor in Meeting Rooms, Offices and Employee Break Room 9.1.4…