6515--Wheelchair Washing and Disinfecting Unit for Lyons VA Medical Center

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 - Surgical Appliance and Supplies Manufacturing, with a small business size standard of 800 employees. The FSC/PSC is 6515 - Medical and Surgical Instruments, Equipment, and Supplies. The Network Contract Office 2 (NCO 2), 130 West Kingsbridge Road, Bronx, NY 10468 is seeking to purchase a wheelchair washing and disinfecting unit for the Lyons VA Medical Center. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Wheelchair Washing Unit (includes delivery, installation, and training) 1 EA Statement of Work (SOW) Lyons VA Medical Center (VAMC) Procurement, Installation & Training for Wheelchair Washing Unit Background The Environmental Management Service (EMS) at the Lyons VAMC has a need for a wheelchair washing & disinfecting unit to ensure proper sterilization of the wheelchairs prior to re-use. Scope The Lyons VAMC requires a wheelchair washer for general use in maintenance and upkeep of the wheelchairs needed for patient use throughout the facility. Contractor shall provide equipment and assembly that meet the requirements stated in this SOW. Specific Tasks Contractor must deliver and install the equipment and provide training in accordance with the delivery times and to the location stated in this SOW. Installation and Training Contractor must provide product installation and training as part of this contract. Delivery, installation, and training must be coordinated by the Lyons VAMC POC or designee. Contractor shall provide certified in-service training for all users, at no additional cost to the Government, for any equipment new to this facility. This training shall include hands-on product use and be extensive enough to prepare participants to train others. Maintenance, repair, and annual certifications must be included in training. Specifications Required (including Salient Characteristics) Ability to clean manual and power wheelchairs of varying sizes and materials. Must be able to accommodate bariatric-sized wheelchairs and commode chairs. High-pressure, multi angle spray systems for thorough cleaning. Effective removal of dirt, biological contaminants, and debris. Options for both quick-wash and deep-clean cycles. Compatibility with disinfectants approved for medical or institutional use. Closed system design to prevent cross-contamination and aerosolization. Automatic shutoff features and emergency stop functions. Proper drainage and waste-water containment in line with environmental regulations. Fast cycle times to support high-volume. Automation level (manual, semi-automatic, fully automatic). Adjustable chemical dosing systems. Programmable settings for different cleaning needs. Clear indicators for cycle progress, errors, and maintenance. Training needs for staff. Exterior Overall (W x H x L): 38.5 x 61.5 x 64.5 Wash Chamber Interior Available Space at least (W x H x L): 31.25 x 49 x 54.5 Wash Chamber Door Opening minimum (W x H): 33.25 x 42.25 Two (2) swivel caster wheels located in the front (Door side) Two (2) fixed casters in the back Pull handles located on front for better control when moving from one location to another. Machines must automatically cycle through Wash, Rinse, Disinfection cycles. Water connection must permit connection any faucet or standard hose bib (spigot). Water hose to be 10 feet or longer. Desired Unique Capabilities Touchscreen: Used to input and display current function in progress, management information, changes, extensive documentation, alert messages, and explanations of alert messages. Start/Stop controls running system services. If cycle is stopped before completion, the cycle starts from the beginning when Start button is pressed. Cycle Descriptions: Once cycle selections have been made, pressing the Start on the touchscreen will automatically begin the cycle without intervention until the cycle functions have been completed. Cycle times are based on what cleaning or disinfection cycle has been selected. Clean Only: During a wash cycle, a measured amount of detergent is dispensed into the internal sink. The wash pump will pump mixed solution through the spray nozzles located on the rotating spray system and through the under-spray system. Disinfection: During the disinfection cycle, a liquid disinfectant concentrate or Ready to Use will be dispensed and sprayed onto equipment surfaces. If UV is used for disinfection, the wash and rinse cycles are first completed and then the UV lamps come on for 3 minutes. Micro-processor - Software programmable. New revisions for updates through communications or cartridge insert. Utility Requirements Hot Water: Recommend standard hot tap water 100ºF to 120ºF. Access to a standard garden hose male faucet thread. Distance to faucet within 13 for supplied hoses. Water flow should be capable of filling a gallon container in approximately 10 to 15 second…