6530--STERILE PROCESSING SERVICE STORAGE SYSTEM

SUBJECT* STERILE PROCESSING SERVICE STORAGE SYSTEM GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 10468-3904 SOLICITATION NUMBER* 36C24226Q0756 RESPONSE DATE/TIME/ZONE 07-27-2026 11 AM EASTERN TIME, NEW YORK, USA ARCHIVE 5 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SBA PRODUCT SERVICE CODE* 6530 NAICS CODE* 339113 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 POINT OF CONTACT* Contracting Officer Wilmen Joa Wilmen.Joa@va.gov Wilmen.Joa@va.gov PLACE OF PERFORMANCE ADDRESS New York Harbor Brooklyn Campus VAMC 800 Poly Place Brooklyn NY POSTAL CODE 11209-7104 COUNTRY United States ADDITIONAL INFORMATION AGENCY’S URL https://www.va.gov URL DESCRIPTION VHA AGENCY CONTACT’S EMAIL ADDRESS Wilmen.Joa@va.gov EMAIL DESCRIPTION Network Contracting Office 2 DESCRIPTION Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C24226Q0756 is issued as a request for quotation (RFQ) for Sterile Processing Service Storage System. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2026-01, effective date of 03/13/2026. This solicitation is set-aside for Small Businesses (SB). The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 employees. The FSC/PSC is 6530. All interested parties shall provide quotations for the following: Statement of Work Introduction/Background This request is to purchase a custom-designed storage system for the Sterile Storage area of the Sterile Processing Service (SPS) at the Brooklyn Campus of VA New York Harbor Healthcare System (VA NYHHS). Currently, the Sterile Storage area in SPS at the Brooklyn Campus consists of fixed wire racks without labels. Sterilized instrument trays for surgical procedures are organized by service, but not by tray. The trays are scanned into the room, but not to a specific location. Some trays look similar from the outside, making them easy to put away in the wrong place. For the above reasons, SPS technicians need to spend time looking for trays, sometimes needing to look through the entire Sterile Storage area, to find the instrument trays needed for surgery, which leads to wasted time and increased inefficiency. In addition, the trays are currently stacked one on top of the other increasing the likelihood of a tear in the sterile wrapping which can cause an OR case cancellation. The storage racks are not on wheels, making it a challenge to clean the space effectively. If there is a prolonged issue with the temperature, humidity, or pressure relationship in the room, the instrument trays need to be removed from the racks and placed on a cart to transport to a different storage area. Transporting the trays in this manner is incredibly time-consuming and labor-intensive, taking time away from the reprocessing activities of SPS. Moreover, since each tray can weigh up to 25 pounds, it can lead to SPS staff injuries due to the physical labor involved. The requested storage system will maximize and organize the available storage space and have mobile, modular racks that can be easily moved as needed. In the requested storage system, racks will be color-coded by service, every instrument tray/container will have its own labeled location, and all instrument tray locations will be color-coded and labeled on the racks, enabling the trays to be scanned to a specific location on the rack, making the trays easier to find, thereby maximizing efficiency. Since each tray will have its own space, trays will not need to be stacked, preventing holes and tears in the wrappers that could lead to OR cancellations due to the instrument tray having to be reprocessed again prior to use. Loose instruments in peel packs will have their own drawer space, making them easier to find as well. The racks are modular, on wheels and have covers, making them easy to transport to other areas, as needed, e.g., in the event of temperature, humidity, and pressure relationship issues in the Sterile Storage Room, while preserving the sterility of the instrument trays. Requirements This request is for the Sterirack Storage System as detailed in drawing number SR-5324.001.03REV1 (embedded below). The requested items must possess the characteristics described herein. This request, with the following salient characteristics required: The storage system must be custom designed and configured to fit the Sterile Storage room in the Brooklyn SPS department and maximize storage space in the room. The racks must be mobile, modular, and of the required sizes with covers for each rack for greater flexibility and adaptability of the space. It is the sole responsibility of the Contractor to verify all dimensions and take field measurements to confirm that a particular installation effort can proceed. The Contractor must conduct a mandatory site walkthrough with VA staff to acquire requirements for the installation of the Sterirack Storage System. Some modifications might be required due to height restrictions, shelf spacing, etc. Also ensure all racks and their locations are ADA compliant. Create documentation and drawings for the installations. Submit in writing resul…