6830--Campus Propane Delivery

SUBJECT* Campus Propane Delivery GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 06516 SOLICITATION NUMBER* 36C24126Q0469 RESPONSE DATE/TIME/ZONE 05-19-2026 5:00 PM EASTERN TIME, NEW YORK, USA ARCHIVE 30 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* 6830 NAICS CODE* 324110 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs VA Connecticut 950 Campbell Avenue West Haven CT 06516 POINT OF CONTACT* Contract Specialist Kenya R Mitchell Kenya.Mitchell1@va.gov 860-666-6951 PLACE OF PERFORMANCE ADDRESS VA Maine Healthcare System 1 VA Center Augusta ME POSTAL CODE 04330 COUNTRY USA ADDITIONAL INFORMATION AGENCY’S URL URL DESCRIPTION AGENCY CONTACT’S EMAIL ADDRESS Kenya.Mitchell1@va.gov EMAIL DESCRIPTION DESCRIPTION Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is open market. The associated North American Industrial Classification System (NAICS) code for this procurement is 324110, (Petroleum Refineries) with a size standard 1500 Employees. The FSC/PSC is 6830. The VA Maine Healthcare System is seeking a qualified vendor capable of providing Propane Delivery Services for Togus VA Medical Center per the Performance Work Statement below. All interested companies shall provide quotations for the following: Supplies/Services YEAR Est. Propane Usage Per Year Est. Propane cost Per Gallon   Est. Total Cost Per Year BASE YEAR 33000       OPTION 1 33000            TOTAL:     STATEMENT OF WORK (SOW)Campus Propane DeliveryDepartment of Veterans Affairs – VA Maine Healthcare System Place of Performance:VA Maine Healthcare System1 VA Center, Augusta, ME 04330 Period of Performance: Base year, with up to one (1) option year, based on satisfactory prior performance. VA Maine Healthcare System located at 1 VA Center, Augusta, ME 04330 is seeking a licensed and insured propane delivery provider. The VA Maine Healthcare System uses propane for heating, generators, cooling, and cooking needs. Vendor shall be able to offer propane delivery to 14 locations on the campus. All fill locations are outside and can be filled using a standard delivery truck. Vendor will have to provide their own appropriately sized tanks. Vendor must coordinate with the Contracting Officer Representative (COR) to connect and install their tanks to allow for a minimal disturbance to the system. Each system must be fully functional by the end of each day. Vendor will be responsible for all required tank inspections during the contract base period and option year, if exercised. The VA will not call the supplier when each tank is in need of filling. The supplier shall fill tanks to avoid uninterrupted service and be available on an as-needed basis for emergencies or extremely cold periods when higher fuel consumption is anticipated. All requests for emergency fuel deliveries must be filled within 24 hours of the time the order is placed. Specifics of the propane tank locations, sizes, and historic usage can be found below: Campus Tank Inventory Approximate FY 25 Consumption (gal) 2-100 gallon @ Building 88 Shed   310 100 gallon tank @ FIRE DEPT GRILL       100 100 gallon tank @ GAZEBO GRILLS       100 100 gallon tank @ BLG238 BOILER PLNT IGNITION   100 100 gallon tank @ QUARTERS 16 GENERATOR   100 100 gallon tank @ QUARTERS 18 GENERATOR   100 325 gallon tank @ BLDG245 OLD WASTE WATER PLANT 3354 1000 gallon tank @ BLDG255 TANK       1832 1000 gallon tank @ Quarters 1       8283 1000 gallon tank @ Quarters 2       3915 1000 gallon tank @ Quarters 3       4114 1000 gallon tank @ Quarters 4       3777 2-100 gallon tanks @ BLDG 204 Kitchen       4107 2-100 gallon tanks @ the Mason Hut.             2144 Propane consumption is estimated to be 33,000 gallons annually during this contract period. Vendor shall be responsible for maintaining the tanks (including required inspections) and fuel line going to the regulator, including the regulator. Fuel line from regulator into the building is VA responsible. For clarity, if a propane line or regulator were to fail, corrode, break, or become damaged (aboveground or underground), all associated repair costs shall be performed by the vendor at no additional cost to the VA. This could include excavation and ground/pavement restoration if the line is underground. Vendor shall install their own remote monitoring equipment so tank levels can be checked at the Vendors facility, so deliveries can be scheduled appropriately. Supplier shall also provide a certification for each shipment or delivery that includes: Name of fuel supplier Date of delivery Volume of fuel delivered in shipment per location. Either separate invoice for each tank or a breakdown by tank on one invoice The Contractor must submit a comprehensive Spill Prevention & Response Plan for approval. The Plan must demonstrate effective prevention and containment of any fuel spills. The Contractor must certify that their drivers have been trained on spill prevention. The Plan must also include an effective means of communication during a spill containing 10 or more gallons. The Plan shall include emergency contact numbers…