7630--EBSCO Medical Database Subscription Base Plus Three (3) Option Years

SUBJECT* EBSCO Medical Database Subscription Base Plus Three (3) Option Years GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 53214-1476 SOLICITATION NUMBER* 36C25226Q0589 RESPONSE DATE/TIME/ZONE 07-16-2026 09:00 CENTRAL TIME, CHICAGO, USA ARCHIVE 5 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* 7630 NAICS CODE* 513120 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 POINT OF CONTACT* Contracting Officer Erica Grimslid Erica.Grimslid@va.gov PLACE OF PERFORMANCE ADDRESS Captain James A Lovell FHCC Department of Veterans Affairs 3001 Green Bay Road North Chicago IL POSTAL CODE 60064-3048 COUNTRY USA ADDITIONAL INFORMATION AGENCY’S URL URL DESCRIPTION AGENCY CONTACT’S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION Combined Synopsis/Solicitation – Request for Quote (RFQ) Solicitation Number: 36C25226Q0589EBSCO Subscription ServicesCaptain James A. Lovell Federal Health Care Center (FHCC)3001 Green Bay Rd. North Chicago, IL. 60064-3048 100% SDVOSB Set‑AsideCommercial Services – FAR Part 12Lowest Price Technically Acceptable (LPTA)Base + Three Option Years 1. Description This is a combined synopsis/solicitation issued in accordance with FAR 12.603. The Department of Veterans Affairs, Captain James A. Lovell Federal Health Care Center (FHCC), North Chicago, IL, intends to award a Firm‑Fixed‑Price (FFP) contract for EBSCOhost medical and research database subscription services. This requirement is a Service‑Disabled Veteran‑Owned Small Business (SDVOSB) set‑aside, and only quotes from certified SDVOSBs listed in VetCert will be considered. No additional written solicitation will be issued. 2. Scope of Work The contractor shall provide subscription access to EBSCOhost databases hosted on EBSCO servers. The subscription shall allow unlimited simultaneous‑user access for FHCC staff, its affiliated Community‑Based Outpatient Clinics (CBOCs), Navy Branch Clinics, and remote users through LibLynx (VALNET). Required Proprietary Databases (Available Exclusively from EBSCO) • SPORTDiscus with Full Text• Education Research Complete• Dentistry & Oral Sciences Source• EBSCO Discovery Service• eBook Subscription: Nursing Collection• Alt HealthWatch• Health Source: Consumer Edition• Military and Government Collection All locally subscribed EBSCO content shall automatically integrate at no additional cost. 3. Performance Requirements Access Requirements Accessible on VA‑provided computers across FHCC, CBOCs, Navy Branch Clinics, and remote access portals. Continuous 24/7 availability except during scheduled maintenance. Operational Uptime Minimum 95% availability during normal operating hours (8:00 am–4:30 pm CST, Monday–Friday). Response Requirements Tech support response to FHCC within 1 hour of issue notification (normal hours). Field Service Engineer (FSE) must contact COR within 2 hours of notification. Technical help available 24/7. Conformance Standards All work shall meet: VA safety standards Industry and manufacturer standards All applicable state, local, and federal requirements 4. Period of Performance Base Period: 08/01/2026 – 07/31/2027 Option Year 1: 08/01/2027 – 07/31/2028 Option Year 2: 08/01/2028 – 07/31/2029 Option Year 3: 08/01/2029 – 07/31/2030 Option Year 4: 08/01/2030 – 07/31/2031 5. Contract Line-Item Numbers (CLINs) CLIN 0001 – Base Year: EBSCO Subscription Services (FFP)CLIN 1001 – Option Year 1: EBSCO Subscription Services (FFP)CLIN 2001 – Option Year 2: EBSCO Subscription Services (FFP)CLIN 3001 – Option Year 3: EBSCO Subscription Services (FFP) Contractors must enter pricing for all CLINs. 6. Evaluation Criteria – LPTA Award will be made to the Lowest Price Technically Acceptable (LPTA) SDVOSB offeror. Factor 1 – Technical Acceptability (Pass/Fail) Vendor must confirm ability to provide all required proprietary EBSCO databases and meet all uptime, access, response, and compatibility requirements. Factor 2 – Past Performance (Pass/Fail) Recent, relevant experience providing database subscription services. Neutral ratings are acceptable. Factor 3 – Price Lowest total evaluated price among technically acceptable SDVOSBs. 7. Vendor Submission Requirements Quotes must include: Completed Pricing Table Technical Submission addressing SOW requirements Past Performance (1–3 examples or “Neutral”) Active SDVOSB certification in VetCert Completed FAR 52.212‑3 Representations and Certifications (or SAM equivalent) 8. Submission Instructions Quote Deadline: July 16, 2026, at 09:00 AM CSTSubmission Method: Email onlySend Quotes To: Erica.Grimslid@va.govEmail Subject Line:RFQ 36C25226Q0589 – EBSCO Subscription Services – SDVOSB – [Vendor Name] Late Quote Policy Quotes received after 09:00 AM CST on July 16, 2026, will not be accepted.The Government is not responsible for technical issues, transmission delays, or vendor errors. Only quotes received in the CO’s inbox before the deadline will be evaluated. 9. Points of Contact Contracting Officer:Name: Erica GrimslidEmail: Erica.Grimslid@va.gov Technical POC – FHCC:Name: Anne BakerEmail: Anne.Baker1@va.gov 10. Attachments Attachment A – Fillable Pricing Table Attachment A – Pricing Table Vendor Name: UEI Number: Date: Base Year (12 Months) CLIN Description: CLIN 0001 – EBSCO Subscription Services (Base Year) Quantity: 1 Unit: Lot Price: $_________________________ Option Year 1 (12 Months) CLIN Description: CLIN 1001 – EBSCO Subscription Services (Option Year 1) Quantity: 1 Unit: Lot Price: $_________________________ Option Year 2 (12 Months) CLIN Description: CLIN 2001 – EBSCO Subscription Services (Option Year 2) Quantity: 1 Unit: Lot Price: $_________________________ Option Year 3 (12 Months) CLIN Description: CLIN 300…