Aircraft Parts Inventory Audit

Statement of Work A-1 STATEMENT OF WORK AIRCRAFT PARTS INVENTORY AUDIT FAA Flight Program Operations Aircraft Maintenance Directorate June 2026 -- 1 of 6 -- Statement of Work A-2 1.0 Purpose and Scope The Federal Aviation Administration (FAA) Flight Program Operations (AJF) performs multiple missions that require airborne operations, including aviation safety training; flight inspection; research, development, test and evaluation (RDT&E) support; and critical event response/transportation. The Aircraft Maintenance Directorate is responsible for managing the inventory associated with the management of the FAA fleet. Currently AJF is in the process of transitioning from a legacy Aircraft Maintenance, Repair, and Overhaul (MRO) platform to a CAMP, a Commercial-off-the–shelf system. FAA Flight Program Operations is conducting an audit to ensure accurate data before the transition. In preparation for data migration to a new automated inventory tracking system, it is critical to establish an accurate inventory on-hand record both for inventory integrity and financial reporting purposes. The scope of this SOW is to perform physical audits of assets at designated sites, and to provide reports that accurately reflect the physical inventory and report discrepancies. 2.0 Period of Performance The Period of Performance must be completed by September 30, 2026, or otherwise agreed to by the government and contractor, dependent on mission schedule. 3.0 Place of Performance The Contractor must perform work described in this SOW at FAA designated facilities. The contractor may accomplish report compiling at a contractor designated site when able, at the discretion of the FAA. When the contractor is working remotely, communication with the FAA will be via online meetings, emails and voice calls. The audits will be performed at the designated FAA Flight Program Operations site listed below. Audited items must be aged or marked. - Oklahoma City, OK (OKC) Mike Monroney Aeronautical Center (MMAC). Approximately 45,000 items to be audited at this site. These values do not consider line items with quantities greater than one. 4.0 Program Management and Planning Objectives The contractor must assign a dedicated POC to organize, plan, schedule, implement, control, analyze, and report on all objectives of the contract, from initial planning stages through Government acceptance and completion of the contracted deliverable(s). The POC -- 2 of 6 -- Statement of Work A-3 must have sufficient corporate authority to direct, execute, and control all elements of the requirement. In addition, a monthly status report will be provided to the Contracting Officer’s Representative (COR). The status report must include updates to the audit schedule, labor hours consumed, and travel costs. A report is due at the completion of each site audit and each month thereafter to completion. 5.0 Technical Support Technical Support provides the Government maximum operational benefits from a comprehensive inventory audit. Technical support during and after the audit will include: • A detailed description of how quality control measures will be maintained throughout the audit. • Designated auditors for the manual physical accounting and logging of each aircraft part. • Daily informal meetings with Government POC to provide status updates. • When audit is completed, the contractor will provide comprehensive reports that accurately reflect the physical inventory and report discrepancies. 6.0 Task Requirements The FAA Contracting Officer or designee will provide the Contractor with direction on and approval of work on specific actions in coordination with AJF management. The Contractor must hold its employees responsible for confirming and abiding by their appropriate chain of command while performing work under this SOW. 6.1 Audit Schedule The Audit schedule will be established within 3 days after the kickoff meeting. All audits and a Final Audit report must be completed by September 30, 2026. 6.2 Audit Report The following data elements must be in the audit report, using blind counts: • Part Number/Item Identification • Description • Serial (if applicable) • Batch/Lot Number • Condition Code (Serviceable/Unserviceable) -- 3 of 6 -- Statement of Work A-4 • Quantity on Hand • Inventory location at time of check • Inventory Location (recommended/final) • Discrepancies • ID Type (i.e. stamp, barcode, tag) • Other ID Number • Type and Series assignment (if applicable) • Packaging • Photo of item (if applicable) • Location at time of check • Auditor/Verifier • Dates (Audited, Verified, etc.) 7.0 Contractor Deliverables Contractor will provide the following: - Qualified audit personnel to travel and perform physical audit. - Monthly Status Reports that will show progress of the line item count, approximately 45,000 line items (that number may be higher). - A dedicated POC to organize, plan, schedule, implement, control, analyze, and report on all objectives of the contract, from initial planning stages through Government acceptance and completion of the contracted deliverable(s). - Daily informal meetings with Government POC to provide timely status updates. - Examples of relevant experience – provide examples of actual aircraft specific inventory audits. - Provide final inventory in government format in accordance with CDRL 0001. 8.0 Auditor Qualifications 6.1 Senior Auditor - Senior Auditor require a minimum five years’ experience accomplishing physical inventory audits. An American Production and Inventory Control Society (APICS) Certification in Production and Inventory Management (CPIM) or equivalent Certification is required. 6.1.2 Auditor - Auditor require a minimum of one year’s experience accomplishing physical inventory audits. APICS Certified in Production and Inventory Management (CPIM) Certification as preferred but not required. -- 4 of 6 -- Statement of Work A-5…