Argon Piping Supply, Installation and Testing

Request for Proposals Number LBNF-73573-JK for Long-Baseline Neutrino Facility/Deep Underground Neutrino Experiment Argon Piping, Supply, Installation, and Testing This Request for Proposal consists of a model subcontract in Sections A through J and a Request for Proposal in Sections K through M. Questions and inquiries are to be submitted via e-mail to Jerry King at jking@fnal.gov no later than 5:00 p.m. Mountain Time on July 3, 2026. Proposals are to be submitted via e-mail to Jerry King at jking@fnal.gov no later than 5:00 p.m. Mountain Time on July 27, 2026. Draft Subcontract for LBNF Argon Piping, Supply, Installation and Testing Between Fermi Forward Discovery Group LLC and VENDOR A1. Identification of Parties 4 A2. Subcontract Issued Under Prime Contract 4 A3. Relationships 4 A4. General Purpose of the Subcontract 4 A5. Period of Performance 4 A6. Order of Precedence 4 A7. Agreement 4 A8. Signature 4 Section B - Supplies or Services and Prices 6 B1. Prices 6 B2. Firm Fixed Prices (FFP) 6 B3. Unit Prices for Change Orders 6 Section C - Description of Work 7 C1. Standards of Performance 7 C2. Technical Reports 7 C3. Conduct of Employees 7 C4. Statement of Work 7 Section D - Packaging and Marking 8 D1. Packaging and Marking 8 D2. Shipping Address 8 Section E - Inspection and Acceptance 9 E1. Inspection and Acceptance 9 Section F - Deliveries or Periods of Performance 10 F1. Periods of Performance 10 Section G - Subcontract Administration Data 11 G1. Subcontract Administration 11 G2. Notification of Potential Changes 11 G3. Invoices 12 G3.1 General Invoice Requirements 12 G4. Payment Schedule 13 G5. Closeout 13 Section H - Special Subcontract Requirements 14 H1. FFDG Furnished U.S. Government Property 14 H2. Insurance 14 H3. Warranties 14 H4. Technical Direction 14 H5. Supervision 15 H6. Additional Requirements 15 H7. Additional Subcontract Terms for Work Performed at the Sanford Underground Research Facility 15 H8. Small Business Subcontracting Plan 15 Section I - Subcontract Clauses 16 I. General Clauses 16 Section J - List of Documents, Exhibits, and Other Attachments 17 J. Incorporated Documents 17 Section K – Representations and Certifications 18 Section L—Instructions, Conditions, and Notices to Offerors 19 L1. Proposal Response and Due Date and Time 19 L2. Inquiries and Questions 19 L3. Explanation to Prospective Offerors 19 L.4 Minimum Offer Acceptance Period 20 L.5 Evaluation of Proposals 20 L.6 Pre-Proposal Meeting and Optional Site Visit 20 L.7 Acknowledgement of Amendments to Solicitations 22 L.8 Responsible Offerors 22 L.9 Additional Terms and Conditions 22 L.10 Submission of Proposals 22 L.11 Late Submissions, Modifications, and Withdrawals of Proposals 22 L.12 Requirements for Proposals 22 L.13 Certified Cost or Pricing Data 25 L.14 Exceptions 25 L.15 Release of Claims, Liability and Preparation Expenses 25 L.16 Award of Subcontract 25 L.17 Subcontracting 26 L.18 Summary 26 Section M—Evaluation Factors for Award 27 M1. Basis for Subcontract Award 27 M2. Technical Evaluation Factors 27 M3. Evaluation Process 28 Subcontract Number TBD For LBNF Argon Piping Supply, Installation, and Testing Between FFDG and SUBCONTRACTOR A1. Identification of Parties This Subcontract is between Fermi Forward Discovery Group LLC (“FFDG”) and the party identified in A8. below as the Subcontractor (“Subcontractor”). A2. Subcontract Issued Under Prime Contract This Subcontract is issued under Prime Contract No. 89243024CSC000002 between the United States Government (“Government”), represented by the Department of Energy (“DOE”), and FFDG for the management and operation of the Fermi National Accelerator Laboratory (“FNAL” or “Fermilab”) and the performance of research and development work. A3. Relationships Nothing in this Subcontract shall be deemed as creating any relationship between FFDG and Subcontractor other than that of contractor and subcontractor or buyer and seller. Subcontractor shall not interpret any clause contained herein as being binding or purporting to bind the United States Government, its officers, or its agents. A4. General Purpose of the Subcontract The general purpose of this Subcontract is the acquisition of the Argon Piping – Supply, Installation and Testing for the Long-Baseline Neutrino Facility (LBNF) facility in Lead, South Dakota as further described in Attachment J1. A5. Period of Performance The required delivery dates are identified in F1. of the Subcontract. A6. Order of Precedence Any inconsistency in this Subcontract shall be resolved by giving precedence in the following order: Section A, B, D, E, F, G, H, I, C. A7. Agreement The parties agree to perform their respective obligations in accordance with the sections, terms, and conditions, the documents referenced or incorporated herein, which constitute the entire Subcontract and shall supersede all prior negotiations, representations, or agreements, whether verbal or written. A8. Signature The parties have caused this Subcontract to be executed by their duly authorized agents by their signatures below. Subcontractor: TBD Fermi Forward Discovery Group LLC (FFDG) Signature: Signature: Name: Name: Title: Title: Date: Date: Section B - Supplies or Services and Prices B1. Prices The Subcontractor shall provide the supplies or services at the firm fixed prices shown in the table below. Line Item Description Prices 01 Purchase of Argon Piping $__________________ 02 Installation of Argon Piping $__________________ 02A Installation from Argon Receiving Facility to Ramp $__________________ 02B Installation from Ramp to the 4850L (including frame at 4850L) $__________________ 02C Installation at 48…