Building Automation Support (BAS) Vancouver WA and Portland Oregon VA Medical Centers.

PERFORMANCE WORK STATEMENT GENERAL: 1.1 Authority: The Contractor agrees to provide Building Management Software (BMS) Maintenance and Service of the Delta Building Management System (BAS) in accordance with the terms and conditions stated. 1.2 Services Required: Portland Veterans Affairs (VA) Health Care System, 3710 SW US Veterans Hospital Road, Portland, Oregon requires system support for the BAS. Physical locations will include Portland VAMC located at 3710 SW US Veterans Hospital Road, Portland, Oregon and Vancouver VAMC located at 1601 East Fourth Plain Boulevard, Vancouver, Washington. 1.3 Place of Performance: The Contractor shall conduct the services described on site at Portland VAMC and Vancouver VAMC respectively. 1.4 Period of Performance: This contract will be for a base year and two option years. 1.5 Scope of Work: The Contractor performs maintenance and servicing of Portland VA Healthcare System BAS to include proactive upgrades and preventative maintenance of hardware and software systems as well as training of VA facilities staff on the use, programming, and troubleshooting of the BAS. Maintenance and service to be performed on components throughout the two campuses as applicable; programming to be facilitated on computer systems in the respective energy center. Contractor is required to be onsite two days per week; one day per week at Portland VAMC, and one day per week at Vancouver VAMC or as dictated by specific needs (i.e., if any specific project requires extra attention that campus will be visited consecutively as necessary). 2. Qualifications: The Contractor shall provide services in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined by VA design and operation guidelines. All requirements and provisions defined in the specification of this solicitation shall apply to any branch, division, sub-contractor, etc. supporting the scope. The Contractor shall be certified to operate on Delta Controls and must have record of completion of the Fundamental Technical Certification Exam. 2.1 Technical Direction: Invoices: Invoices shall be submitted monthly in arrears with the following information Contract number and purchase order number. Station ID Portland 648. Date and times of service Description of services provided and hourly allocation(s) Invoices will be billed as individual line items as they are listed in the price schedule Monthly invoice(s) will contain only those item numbers used for that month. Invoices not received in proper format will be refused. Marketing: Contractor shall not advertise or use any marketing material, logos, trade names, service marks, or other material belonging to the VA without consent. 3.0 CONTRACTOR RESPONSIBILITIES: The Contractor shall provide products and services in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined by VA design guidelines, accreditation certification(s), efficiency programs, etc. as applicable. All requirements and provisions defined in the specification of this solicitation will apply to any sub-contractor, etc. supporting the scope of work. Task 1. Contractor is responsible for providing up-to-date documents, special instructions, and specifications for existing or proposed hardware and software. Task 2. Contractor is responsible for providing hardware and software compatible with up-to-date versions as appropriate. Task 3. Contractor shall use appropriate safeguards to prevent use or disclosure of the PHI other than is provided for by this agreement. Task 4. Contractor shall report immediately any breach of safeguards and mitigate any harmful effect related to the use or disclosure of PHI by any of its agents, including subcontractors. Task 5. Contractor shall provide services before, during, and after normal business hours. Task 6. The Contractor shall coordinate with Portland VA M&O personnel to identify needs, risks, and opportunities related to BAS management system. Task 7. The Contractor shall coordinate with Portland VA M&O personnel regarding training protocols related to BAS management system. Training shall include members of all shifts. Task 8. The Contractor shall provide Portland VA with quarterly status reports including but not limited to current status, improvements, needs, recommendations, and performance improvements. Task 9. The Contractor must have the ability to provide information that can be used to help select the proper system design, functionality, and upgrades. 4.0 GOVERNMENT RESPONSIBILITIES: 4.1 Oversight of Service/Performance Monitoring: Oversight and performance monitoring will be accomplished by following the attached QASP. Services rendered will be verified by VA staff, which assures the VA pays for only those services requested and performed. The services specified in this contract may be changed by written modification to this contract. The modification will be prepared and approved by the VA contracting officer prior to becoming effective. ORDER OF PRECEDENCE: The terms, conditions, and attachments referenced herein, including any formal written modifications thereto, constitute the complete agreement between the parties and take precedence over any other language, oral or written. Contracting Officer: The Contracting Officer (CO) is responsible for the overall administration of this contract. Contractor is advised that only the Contracting Officer, acting within the scope of his/her duties and responsibilities, has the authority to make changes to the contract, which affect contract prices, terms and conditions of this contract. Governing Law: This contract shall be governed, construed and enforced in accordance with Federal Law. 5. Methods of Surveillance: In accordance with the QASP. 6. Security: All contracto…