Catholic Parish Coordinator

Page 1 of 22 PERFORMANCE WORK STATEMENT (PWS) CATHOLIC PARISH COORDINATOR Part 1 General Information 1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. 1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Catholic Parish Coordinator services at Fort Leonard Wood. This role involves assisting the Catholic Chaplain and Priest in conducting religious services in accordance with the Roman Catholic Church's guidelines, Archdiocese for the Military Services policies, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies. 1.2 Background: The services of a Catholic Parish Coordinator fall under the Fort Leonard Wood Chaplain’s Religious Support Program as defined in the Command Master Religious Program (CMRP). The mission of the Chaplain’s Religious Support Program is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the Chaplains’ Religious Support Program is to ensure the free exercise of religious preference which is a statutory requirement under USC Title 42. As a non-personal services, the Contractor is not a member of the Commander’s Staff or Command Chaplain’s Staff. 1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall assist in the coordination of religious celebrations within the Liturgical Cycle as well as other administrative activities such as to develop and maintain the Parish calendar, publicize religious events for the congregations, maintain the Parish registration and census database as well as prepare the Catholic weekly bulletins. The Contractor must hold a Basic Catechist certification or other degree of substantiated coursework in Theology or religious studies and must be a practicing Catholic in full communion with the Church and follow AMS Religious Education guidance. Experience in military chapel programs is preferred but not required. Contractor personnel shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Ability to speak English clearly and with excellent comprehension is essential. The Contractor must be computer competent in Windows based operating systems and be proficient with Microsoft Office software (Word, Excel, Outlook, and Power Point software) DRAFT -- 1 of 22 -- Page 2 of 22 All Contractor personnel shall communicate and behave with etiquette in the workplace that is indicative of respectful and courteous professional manner befitting US military religious support activities. Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications. 1.4 Objectives: The objectives of this requirement is to provide support to the Catholic Chaplain and Priest in conducting religious services. The contractor shall focus on providing support to the Catholic population by assisting with various administrative tasks related to religious services. The services provided must align with the policies defined for the Pastoral Care of Catholic Personnel as published by Archdiocese. The contract service provider shall consult and coordinate with the Catholic priest/deacon endorsed by the Archdiocese for the Military Services (AMS) or assigned Chaplain. 1.5 General Information: 1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) workdays after date of contract award (Deliverable A.001). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. 1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds). 1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal. 1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. New Year’s Day January 1 st M. L. King Memorial Day 3 rd Monday in Jan DRAFT -- 2 of 22 -- Page 3 of 22 Presidents Day 3 rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4 th Labor Day 1st Monday in September Columbus Day 2 nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4 th Thursday in November Christmas Day December 25th 1.5.4 Operating Hours: The Government facility office hours…