Defense Supply Center Of Richmond (DSCR) HVAC Packaging Unit Replacement

Defense Logistics Agency DLA Installation Management Richmond DM-FRIE Building 66C Package Unit P.2026.00454 STATEMENT OF WORK (SOW) -- 1 of 46 -- Page 2 of 46 1. OBJECTIVES Demolish and replace a 20-Ton indoor package unit with a brand new, fully functional, 20-Ton indoor package unit with a heat pump. The new unit must be integrated into the current unit’s operating system. 2. BACKGROUND The current steam powered 20-Ton Package unit has been subjected to condensation and leaks overflowing onto the floor. The excessive amount of water has led to the surrounding area being damaged and repaired multiple times. 3. SPECIFIC REQUIREMENTS The contractor is responsible for all material, hardware, tools, labor, etc. The contractor shall supply a dumpster and a portable bathroom for the duration of the project. All demolished material shall be disposed of off-site. The areas that were disturbed shall be fixed to restore original condition. All hardware and equipment shall be fully operational after turnover. The contractor shall: 3.1 Mobilization • Submit any documentations required to execute this project, i.e. certifications, equipment submittals, project schedule, etc. • Deliver any equipment that is to be used during the execution of this project, i.e. scaffolds/lifts, safety equipment, tools, etc. 3.2 Site Preparation and Protection • Install a barrier to isolate the work area to ensure anyone not authorized enters the constructions zone. • Display signage warning people that authorization and Personal Protective Equipment are required when entering a construction zone. 3.3 HVAC Demolition • Discharge the current unit refrigerant into cylinders provided by the installation. Once discharged, the refrigerant is to be documented and turned into the installation via the Project Manager. • Remove the current 20-Ton Steam Package unit in Bay D. • Cut and cap the steam lines that were powering the current unit. • Dispose of all the debris off site. 3.4 Flooring Repair • Inspect the affected area to determine the extent of water erosion and surface deterioration. • Document existing conditions (photos, measurements, reports, etc.). • Mechanically grind damaged area to expose sounds substrate and clean the area using an appropriate method i.e. vacuuming, pressure washing, etc. o Give 48-hour notice to the Project Manager for inspection and approval. o No harmful chemicals may be used. -- 2 of 46 -- Page 3 of 46 • Fill in the removed and eroded sections using appropriate concrete repair material so that the area is level and smooth to match the adjacent surface. o Allow adequate cure time per manufacture specification. • Grind and polish utilizing diamond abrasive to achieve a uniform finish to the surrounding area. • Apply a sealant and/or protective coating to strengthen the surface. • Paint the area to match the existing color. o Contractor is to take a sample to match the color. 3.5 HVAC Installation • Install a 20-Ton Indoor Package unit with a Heat Pump utilizing proper mounting specifications from the manufacture. • Install an appropriate size duct to connect to the existing ductwork. • Install the proper condensation control equipment such as drain pan, drain pump, etc. • Integrate the new equipment into the current control system to ensure proper operation. • Charge system with the proper amount of refrigerant as recommended by manufactures specifications • Perform leak test and evacuate the system before final charge • Provide necessary labeling for refrigerant type and safety precautions 3.6 Start up and Commissioning • Start up and commission the system per manufacture guidelines o Give 72-hour notice to start up and have the Project Manager and other DLA personnel present during start up • Verify system metric such as pressures, voltages, amperages, airflow and temperatures differentials • Test thermostats and controls for proper operation • Provide a final inspection and performance verification report 3.7 Demobilization • Submit any closeout documentations required i.e. material data sheet, warranty letter, etc. (see below for further details). • Brief and train our maintenance team on how to properly operate and maintain the new equipment (can be done during start up). • Remove any equipment, material, debris, tools, etc. from the jobsite ensuring the area is clean and clear of any hazardous material and ready for use. 4. CONTRACTOR QUALIFICATIONS The Contractor shall be normally engaged in HVAC, as their primary line of business and shall have at least 5 years of documented experience working on HVAC systems. 5. PERIOD OF PERFORMANCE Completion date shall be no later than 180 days after notice to proceed. -- 3 of 46 -- Page 4 of 46 6. POINTS OF CONTACT Project Manager (PM)/Sponsor/Contracting Officer Representative (COR) Name: Jose E Reynoso Cell Phone: 804-944-0869 Email: jose.reynoso@dla.mil DLA Installation Management Richmond 6090 Strathmore Rd. Richmond, Virginia 23237 7. PROPOSAL EVALUATION The proposal/quote and all documentation received by the Government from the contractor before the solicitation end date will be reviewed and evaluated based on the criteria listed below. The submission will be deemed either technically acceptable or technically unacceptable. The contractor is required to provide all documentation at the time of the submission and before the solicitation end date. Failure to provide all required documents will result in the contractor’s proposal/offer being technically unacceptable. Technically Acceptable – meets the minimum requirement and contains no deficiencies. Demonstrates an understanding of the services required to meet or exceed the contract requirements. An acceptable quality level of contract performance is anticipated. Technically Unacceptable – does not meet the minimum requirement and contains one or more deficiencies and/or omissions. Failure to demonstrate an understanding of the services require…