EMB Generator PMSC Contract

1 U.S. Embassy Stockholm STATEMENT OF WORK Low Voltage Diesel Standby Generators Table of Contents 1. GENERAL INFORMATION .................................................................................................................. 2 2. PROJECT REQUIREMENTS ................................................................................................................. 2 3. GENERAL REQUIREMENTS ................................................................................................................ 2 4. DELIVERABLES ................................................................................................................................... 5 5. SCOPE OF WORK ............................................................................................................................... 5 6. EQUIPMENT LIST ............................................................................................................................. 10 -- 1 of 10 -- 2 1. GENERAL INFORMATION The United States Embassy in Stockholm requires professional services and contractor cost proposals to perform Planned Maintenance and Inspection services of the facility’s Low Voltage Diesel Standby Generator systems: - Chancery Generator - PCC Generator 2. PROJECT REQUIREMENTS The Contractor shall perform planned maintenance and inspections as described in this Statement of Work (SOW). The intent of this SOW is to ensure that the entire standby generator systems for this facility are maintained according to manufacturer’s recommendations and to ensure the readiness and proper operation of the system. 3. GENERAL REQUIREMENTS The contractor shall provide the labor and materials required to carry out regularly planned maintenance and inspections as outlined in this SOW. A. The Contractor shall inventory, supply, and replace maintenance service items (eg. filters, and fluids). a. Only fluids and parts which meet or exceed manufacturer’s specifications shall be used. b. All fluids shall be delivered in original sealed containers. c. Contractor shall supply the parts required in performance of maintenance included in this SOW. (eg. Rocker cover gaskets when performing valve lash, thermostats when performing coolant change) B. The Contractor shall maintain a supply of expendable and common parts so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters, generator starting batteries, grease, sealant, thermostats, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. C. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, and gears) except as indicated in additions and equipment list. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government- purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence. a. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or -- 2 of 10 -- 3 electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government. D. Checklist Approval a. The Contractor shall submit to the COR a schedule and description of planned maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement. E. It is the responsibility of the Contractor to perform all manufacturers recommended planned maintenance as well as planned maintenance recommended by the manufacture technical manuals for standby operations of the respective equipment. a. This does not include major maintenance, planned overhauls, injector replacements. F. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES a. The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained. G. SAFETY & SPECIAL INSTRUCTIONS: a. Use appropriate personal protective equipment (PPE) when performing work b. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against. c. Follow site safety procedures. d. Schedule maintenance with operating personnel and affected offices (security). e. Follow approved lockout/tag out procedures. f. Review and follow the manufacturer’s instructions. g. Record results in the equipment history log. h. Remove lockout/tag out in accordance with appropriate procedures. i. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action. H. Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances. I. Chemical analysis: The Contractor is responsible for conducting laboratory analysis for coolant and oil sa…