FMCS Travel Compliance Review and Advisory Support Services

FMCS Travel Compliance Review and Advisory Support Services Statement of Work (SOW) FMCS Travel Compliance Review and Advisory Support Services 1.0 Introduction The Federal Mediation and Conciliation Service (FMCS) is an independent agency of the Federal Government responsible for promoting the development of sound and stable labor management relationships, preventing or minimizing work stoppages by assisting labor and management in resolving disputes through mediation, and advocating collective bargaining, mediation, and voluntary arbitration as preferred methods of dispute resolution. FMCS employs approximately 91 full time equivalent employees across multiple regions, including Headquarters in Washington, DC. As part of its statutory responsibilities and internal management obligations, FMCS must maintain travel practices, reimbursement processes, documentation, and reporting that comply with the Federal Travel Regulation (FTR), applicable Federal guidance, and FMCS internal policies and procedures. 1.1 Problem Statement FMCS must ensure that official Government travel is properly authorized, reasonable, necessary, adequately supported, accurately documented, and compliant with the FTR and FMCS internal travel requirements. FMCS requires professional support to independently assess travel documentation, travel related internal controls, travel claims, travel authorizations, reporting practices, and travel policies and procedures. Without contractor support, FMCS risks inconsistent travel practices, unsupported or improper costs, delayed identification of compliance issues, insufficient internal controls, inaccurate reporting, outdated travel policies, and incomplete documentation supporting official Government travel. The objective of this requirement is to obtain travel compliance review and advisory support services that assist FMCS in strengthening travel oversight, identifying compliance risks, improving documentation and reporting practices, and supporting consistent adherence to the FTR and agency travel requirements. 1.2 Statement of Need FMCS requires professional travel compliance review and advisory support services to assess travel related transactions, policies, procedures, internal controls, documentation, and reporting practices associated with official Government travel. The Contractor shall provide independent assessments, compliance reviews, analytical support, findings, and recommendations related to FMCS travel processes. The Contractor’s work shall assist FMCS in identifying internal control weaknesses, improving travel oversight practices, strengthening compliance with the FTR, and improving overall travel management processes. The Contractor shall provide recommendations and compliance observations only. The Contractor shall not approve, deny, certify, authorize, obligate funds for, or independently direct official Government travel or payment actions. The Contractor shall not perform inherently governmental functions or assume operational responsibility for FMCS travel program administration. -- 1 of 12 -- FMCS Travel Compliance Review and Advisory Support Services 2.0 Background FMCS utilizes the Department of the Treasury’s Administrative Resource Center (ARC) as its shared service provider for financial management support services. FMCS currently utilizes Concur for travel management and reimbursement processing. FMCS may transition to Go.gov during the period of performance; however, this requirement does not include system implementation, data migration, system integration, help desk support, technical mapping, user acceptance testing, or system administration services. FMCS travel operations and related compliance activities must comply with applicable Federal travel laws, regulations, policies, and guidance, including but not limited to: • Federal Travel Regulation (FTR) • Government Charge Card Abuse Prevention Act • Applicable Office of Management and Budget Guidance related to Federal travel • Applicable Department of the Treasury travel guidance • FMCS internal travel policies, procedures, directives, and forms FMCS seeks contractor support to assess compliance with these requirements and identify opportunities for improved internal controls, oversight, efficiency, reporting, and policy alignment. 3.0 Objective The primary objective of this requirement is to obtain travel compliance review and advisory support services to assist FMCS in evaluating the effectiveness, accuracy, compliance, documentation, and internal control structure of its travel program. Objectives include, but are not limited to: • Assessing compliance with the FTR and FMCS internal travel policies and procedures • Reviewing travel authorizations, travel claims, receipts, and supporting documentation • Assessing whether travel was authorized, reasonable, necessary, and properly supported • Reviewing travel transactions for per diem compliance, lodging compliance, transportation reasonableness, and required receipt documentation • Identifying unsupported costs, improper payments, duplicate payments, approval deficiencies, or other compliance concerns • Assessing use of Government travel charge cards, as applicable • Reviewing travel related internal controls and documentation retention practices • Reviewing FMCS travel policies, procedures, directives, and forms for alignment with applicable Federal requirements • Analyzing travel data to identify trends, anomalies, recurring deficiencies, cost savings opportunities, and process improvement opportunities • Providing findings, recommendations, corrective action support, and executive level summaries 4.0 Type of Contract This requirement is anticipated to result in a Firm Fixed Price (FFP) contract. -- 2 of 12 -- FMCS Travel Compliance Review and Advisory Support Services 5.0 Scope of Work The Contractor shall provide travel compliance review and advisory support services necessary to evaluate FMCS travel related pro…