NATO Business Opportunity: Financial Accountant / IPSAS SME

NORTH ATLANTIC TREATY ORGANISATION HEADQUARTERS SUPREME ALLIED COMMANDER TRANSFORMATION 7857 BLANDY ROAD, SUITE 100 NORFOLK, VIRGINIA, 23551-2490 REQUEST FOR PROPOSAL RFP-ACT-SACT-26-60 Financial Accountant / IPSAS SME -- 1 of 16 -- BIDDING INSTRUCTIONS 1. General a. This is a Firm Fixed Price Level of Effort contract in accordance with the HQ SACT General Terms and Conditions; b. HQ SACT General Terms and Conditions Dated January 2026 are applicable to this procurement and can be located on the ACT Website at; WWW.ACT.NATO.INT/CONTRACTING under Contractor Information. c. Contract Award is contingent upon funding availability; Partial bidding is NOT allowed. 2. Classification This Request for proposal (FFP) is a NATO UNCLASSIFIED document. 3. Definitions a. The “Prospective Bidder” shall refer to the entity that has indicated thereon its intention without commitment, to participate in this RFP. b. The term “Bidder” shall refer to the bidding entity that has completed a bid in response to this RFP. c. The term “Contractor” shall refer to the bidding entity to whom the contract is awarded. d. The term “Contracting Officer” designates the official who executes this RFP on behalf of HQ SACT. e. “Contracting Officer`s Technical Representative” or “COTR” is the official who is appointed for the purpose of determining compliance of the successful bid, per the technical specifications. f. The term “HQ SACT” shall refer to Headquarters Supreme Allied Commander Transformation. g. The term “ACT” shall refer to Allied Command Transformation. h. The term “NATO” shall refer to the North Atlantic Treaty Organization. i. The term “days” as used in this RFP shall, unless otherwise stated, be interpreted as meaning calendar days. 4. Eligibility a. This RFP is open to governmental or commercial entities: b. Established in a North Atlantic Treaty Organization Alliance member nation. -- 2 of 16 -- c. Working in the required field of study and legally authorised to operate in the country and countries in which this contract is to be performed, at the time of bidding. Has performed the desired past performance including size, cost and scope, as described in this RFP. d. All proposed key personnel on this requirement must be citizens of a NATO member nation. e. The Contractor Company must hold a Facilities Security Clearance (FSC) at NATO or National SECRET or above IAW AC/35-D/2003-REV5 and ACT D 070-001. 1) If the bidder does not have an active FSC at the time of bidding and/or there is a national process that precludes issuing an FSC until award, the bidder may indicate this within the proposal in lieu of providing the FSC information. 2) If the bidder is successful, however, any contract award shall be on a provisional basis and final award will not be approved until the NSA/DSA has provided an assurance that the bidder has been granted an FSC at the required level. 3) The bidder is not expected to manage any materials at the facility during the bidding period or project delivery in this case. 4) Bidders are requested to investigate national FSC procedures and advise the anticipated approval timeline within the proposal. f. Invited by HQ SACT to participate in this quick turn restricted bidding process. 5. Duration of Contract a. The contract awarded shall be effective upon date of award. b. Period of Performance: Contract award – 31 December 2026 with one 12-month option period. c. Option periods shall be exercised at the sole discretion of the HQ SACT Contracting Officer, based on satisfactory work performance, availability of funding, and ongoing evolving requirements. 6. Exemption of Taxes In accordance with the agreements (Article VIII of the Paris Protocol dated, 28 August 1952) goods and services under this contract are exempt from taxes, duties and similar charges. 7. Amendment or Cancellation a. HQ SACT reserves the right to amend or delete any one or more of the terms, conditions or provisions of the RFP prior to the date set for bid closing. A solicitation amendment or amendments shall announce such action. b. HQ SACT reserves the right to cancel, at any time, this RFP either partially or in its entirety. No legal liability on the part of HQ SACT shall be considered for recovery of costs in connection to bid preparation. All efforts undertaken by any bidder shall be done considering and accepting, that no costs shall be recovered from HQ SACT. If this RFP is cancelled, any/all received bids shall be returned unopened, per the bidder’s request. -- 3 of 16 -- 8. Bid Closing Date Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 26 May 2026, 0900 hours, Eastern Standard Time, Norfolk, Virginia, USA. No bids shall be accepted after this date and time. No hard copy proposals will be accepted. Please see Proposal Submission (paragraph 12) for more details. 9. Bid Validity a. Bids shall remain valid for a period of one hundred and twenty days (120) from the applicable closing date set forth within this RFP. HQ SACT reserves the right to request an extension of validity. Bidder shall be entitled to either grant or deny this extension of validity. HQ SACT shall automatically consider a denial to extend the validity as a withdrawal of the bid. b. HQ SACT will not accept supplier proposals prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-Trained Transformer (Chat GPT), or other language generating tools. HQ SACT reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at HQ SACT’s sole discretion, and HQ SACT reserves the right to take further steps in such cases as appropriate. 10. Content of Proposal The proposal shall consist of two (2) separate documents (Technical / Pri…