Fuel Distribution Systems

19UK5626Q0031 STATEMENT OF WORK FOR PREVENTIVE MAINTENANCE SERVICE CONTRACT Fuel Distribution Systems Embassy of the United States of America At 33 Nine Elms Lane SW11 7US LONDON 25 th March 2026 SENSITIVE BUT UNCLASSIFIED -- 1 of 20 -- American Embassy London UNCLASSIFIED U.S. Department of State 1 TABLE OF CONTENTS Section Page 1. DESCRIPTION..........................................................................................................................2 2. PRICING....................................................................................................................................2 3. NOTICE TO PROCEED ...........................................................................................................5 4. EQUIPMENT AND PERFORMANCE REQUIREMENTS ....................................................5 5. HOURS OF PERFORMANCE .................................................................................................5 6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT .............5 7. SCHEDULED PREVENTIVE MAINTENANCE ....................................................................7 8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES ...........................8 9. SOFTWARE, LICENSES AND PASSWORDS.......................................................................9 10. DELIVERABLES ......................................................................................................................9 11. INSURANCE REQUIREMENTS .............................................................................................9 12. LOCAL LAW REGISTRATION ............................................................................................10 13. QUALITY ASSURANCE PLAN (QAP). ...............................................................................10 14. TRANSITIONS/CONTACTS .................................................................................................11 15. SUBMISSION OF INVOICES ...............................................................................................11 Attachments: Exhibit A – Statement of Work……………………………………………………………….....13 DEFINITIONS AND ACRONYMS USED…………………………………………………….19 SENSITIVE BUT UNCLASSIFIED -- 2 of 20 -- American Embassy London UNCLASSIFIED U.S. Department of State 2 1. DESCRIPTION The American Embassy in London requires preventive maintenance services for the Fuel Distribution Systems. The service shall result in all systems being serviced under this agreement being in good operational condition. 1.1. Type of Contract This is a firm-fixed price contract for services paid at the rates indicated below. These rates include all costs associated with services in accordance to Standard Form-18, Work Statement, including materials, labor, insurance, overhead, profit and VAT. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates. Please note: the US Embassy London Finance system can only make payments to bank accounts in the currency of the country in which the bank account is based. Contractors should therefore quote in the currency of the country in which the bank account they intend to receive payment into is based. Therefore, if you have a UK bank account, you should quote in GBP, if you have a US bank account you should quote in US dollars. 1.2. Period of Performance The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance, subject to the attached FAR clauses. 2. PRICING The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable). 2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months. CLIN Description Quantity of Equipment Type of servic es No. of serv ice Unit price / service Total per year 001 Comprehensive Annual Service As described in the Exhibit A Annu al 1 Total Base Year SENSITIVE BUT UNCLASSIFIED -- 3 of 20 -- American Embassy London UNCLASSIFIED U.S. Department of State 3 2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.) 2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months. 2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months CLIN Description Quantity of Equipment Type of servic es No . of ser vic e Unit price / service Total per year 101 Comprehensive Annual Service As described in the Exhibit A Annu al 1 Total Option Year 1 CLIN Description Quantity of Equipment Type of services No. of service Unit price / service Total per year 101 Comprehensive Annual Service As described in the Exhibit A Annual 1 Total Option Year 2 CLIN Description Quantity of Equipment Type of services No. of service Unit price / service Total per year 101 Comprehensive Annual Service As described in the Exhibit A Annual 1 Total Option Year 3 SENSITIVE BUT UNCLASSIFIED -- 4 of 20 -- American Embassy London UNCLASSIFIED U.S. Department of State 4 2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months 2.6. Total for all years: Base Year: Option Year 1: Option Year 2: Option Year 3: Option Year 4: TOTAL Excluding VAT: TOTAL VAT @ 20%: TOTAL Cost i…