FY27_UPDATED_DRAFT_Solicitation_Purchase Agents for Air Force Credentialing Opportunities On-Line (AFCOOL)

Purchase Agents for Air Force Credentialing Opportunities On-Line (AFCOOL) Performance Work Statement (PWS) 29 July 2026 OVERVIEW Mission The Air Force Credentialing Opportunities On-Line (AFCOOL) Credentialing Program Office (CPO) is part of the Air University and is responsible for supporting the Department of the Air Force’s (DAF) efforts to incorporate civilian credentialing opportunities for enlisted Airmen and Guardians in their personal and professional development and to assist them in transitioning to the civilian workforce. This effort is of a Department of Defense (DoD)-wide initiative supporting the White House Veteran Employment and Credentialing Initiatives, Veterans Opportunity to Work Hire Heroes Act of 2011, 2012 National Defense Authorization Act Section 558, and the DAF’s efforts to incorporate civilian credentialing opportunities for Airmen and Guardians in their personal and professional development. The goal of these initiatives is to enable the active duty Regular Air Force (RegAF), Space Force, Air National Guard (on active duty orders), and Reserve (on active duty orders) enlisted personnel to be better trained, educated, and motivated to perform the critical tasks of the 21st century Department of the Air Force and assist in preparation of transition to the civilian workforce. 2.0. SCOPE 2.1. The contractor shall purchase all approved civilian/industry credentialing exams, course materials, exam preparation materials, and exam preparation courses/boot camps through various credentialing agencies and vendors for the AFCOOL CPO. Payment of exams, exam preparation courses, and exam preparation materials is for approved enlisted RegAF, Space Force, Reserve and Air National Guard enlisted personnel on active duty. Civilian credentials and associated preparation tools that may be paid for by the contractor are identified on the AFCOOL website located in the Air Force Automated Education Management System (AFAEMS) (https://afaems.us.af.mil/), Air Virtual Education Center (AFVEC) (https://afvec.us.af.mil/afvec/public/welcome), and Academic Institutions Portal (AI Portal) (https://aiportal.us.af.mil/aiportal/Account/ConsentToMonitor). PERFORMANCE REQUIREMENTS Use the AFAEMS for performance of most tasks. This system includes the AFVEC and AFCOOL website. Employees must have the ability and authorization to make purchases of credentialing exams, preparation materials, and course work associated with preparation for civilian credentialing. The contractor shall review 100% of applications provided by the AFCOOL CPO to ensure all required credentialing agency/vendor documents required have been included in the enlisted Service members credentialing request and recommend approval/disapproval to the AFCOOL CPO based on the contractor’s findings. Upon approval by the AFCOOL CPO, arrange and make payments withing 3 duty days to the credentialing agency/vendor for the approved cost of the exam, associated fees, books, course materials, and/or courses for preparation for certification using AFAEMS. The approved cost shall not exceed the published price or standard commercial price of the agency/vendor. The purchase cost shall be paid by the contractor and will be reimbursed monthly. The contractor shall not make any payment in an amount that deviates from the cost approved by the AFCOOL CPO in AFAEMS and shall immediately recommend disapproval of the exam to the AFCOOL CPO in the event of a deviation in the AFCOOL CPO approved cost. Provide and use all varieties of payment methods to pay for credentialing exams approved in AFAEMS, for example: credit card, money order, check, PayPal, electronic payment, and cash, and other various credentialing exam payments, as requested by the Government. The Government will determine and identify the certification required. A range of certifications will be necessary to support a myriad of personnel requirements consistent with AFCOOL. Exam purchases will be single purchases, on-demand purchases, bulk purchases, and/or a combination of these listed. The Purchasing Agent Manager (Program Lead) will maintain a spending account (purchase card) capable of spending no less than $500,000.00 per month. Each purchasing agent will maintain a spending account (purchase card) capable of spending no less than $300,000.00 per month. Purchase the AFCOOL CPO approved course work, training materials, and certification exam(s). Any purchase made must have a receipt. All vendor receipts will be uploaded to the member’s funding request in AFAEMS under the “receipts” tab. Where practical, the contractor shall identify and report on cost saving opportunities such as discounts found in the Pearson Government Store or the like with a target of a 5% reduction in government cost from the previous year. These savings shall be sent to the government for consideration and implementation to improve efficiency and reducing expenses to the member’s AFCOOL lifetime benefit cap. Provide data input and reports related to the AFCOOL Purchase program. The following information must be included in the Weekly Invoicing Report. (A001) Provide invoice report to the AFCOOL CPO of paid exams. The report will be in the form of a spreadsheet by exam name, vendor/agency, number of exams, cost. The report will include issues involving resolved/unresolved payments and student complaints. If requested by the Contracting Officer Representative (COR), additional status information reports, such as daily tracking of funds, shall be provided within three (3) working days following the request. Record exam scores and indicate pass/fail status, based on vendor/agency standards within AFAEMS as reported by exam certificate and/or score sheet by Air Force customers and/or testing centers. The contractor will pull a weekly grades report from AFAEMS, contact students who have tested and not provided score reports within 30 days, and are considered overdue at tha…