Hotel Services For Our 2026 US Probation & Pretrial Services Post Conviction Division Training Conference

RE: REQUEST for QUOTATION June 17, 2026 RFQ NO. USDC26_USDCPOSTCONVIC To Whom It May Concern: The United States District Court, Central District of California Probation and Pretrial Services Office, is seeking proposals from hotels and resorts for our 2026 Post Conviction Division Training Conference. This is a request for Open Market Pricing. Counties Being Considered: Santa Barbara/ Goleta, Ca. Property must have a rating of 4 stars or better from Michelin, Hotels.com or TripAdvisor.com. Quotes must be emailed to veronica_lujan@cacd.uscourts.gov by 4:00pm, on Friday, July 17, 2026, local time. Submit a technical proposal describing your approach and project management in accordance with the attached statement of work. Use the attached quote sheet for a price quotation, broken down by task, with any supporting documentation for the price attached. Site surveys may be conducted prior to award to ensure facility meets event requirements. The USDC will not accept proposals from any Brokers. All responses must be direct from Hotel Management. All responses must be submitted using quote sheet on page 8. A fixed price award from this RFQ will be made based on lowest priced, technically acceptable offer. Questions concerning this RFQ should be addressed to Veronica Lujan, Contracting Officer, via email, veronica_lujan@cacd.uscourts.gov. Sincerely, Veronica Lujan Contracting Officer Attachments: 1. Statement of Work (SOW) 2. RFQ Worksheet 3. Terms and Conditions WESTERN DIVISION SOUTHERN DIVISION EASTERN DIVISION 350 W. 1st Street 411 West Fourth Street, Ste 1053 3470 Twelfth Street, Ste 134 Los Angeles, CA 90012 Santa Ana, CA 92701 Riverside, CA 92501 -- 1 of 17 -- United States District Court, Central District of California Probation & Pretrial Services Office 2026 TRAINING CONFERENCE INFORMATION SHEET Page 1 of 8 General Information Estimated Requirements: Important Note: All quantities are an estimate only and not a guarantee of requirements. Actual numbers may vary, depending on event participation.  Meeting Dates: September 23 through September 25, 2026  Attendance:120  Total Room Night Estimates: 360 Dates: Mon. 9/21 Tues. 9/22 Wed 9/23 Thur. 9/24 Fri. 9/25 Sat. Sun. Est.# of Rooms N/A 120 120 120 N/A N/A N/A Meeting Room Estimated Requirements:  Tuesday 9/22 o Two tables with tablecloths and skirts for registration/reception to be stationed in front of main meeting room.  Wednesday 9/23 o One secure storage room with a locking door in close proximity to the ballroom. o Space for registration/reception near main meeting room (2 tables), with tablecloth and skirts o Ballroom for main session round tables of 8, for approx. 120 people. Morning / Afternoon breaks, Breakfast & Lunch. Buffet style set up for breaks and meals outside of ballroom.  Thursday 9/24: o One secure storage room with a locking door in close proximity to the ballroom. o Space for registration/reception near main meeting room (2 tables), with tablecloth and skirts o Ballroom for main session round tables of 8, for approx. 120 people. Morning / Afternoon breaks, Breakfast & Lunch. Buffet style set up for breaks and meals outside of ballroom -- 2 of 17 -- United States District Court, Central District of California Probation & Pretrial Services Office 2026 TRAINING CONFERENCE INFORMATION SHEET Page 2 of 8  Friday 9/25: o One secure storage room with a locking door in close proximity to the ballroom. o Ballroom for main session round tables of 8, for approx. 120 people. Morning break, Breakfast. Buffet style set up for breaks and meals outside of ballroom. -- 3 of 17 -- United States District Court, Central District of California Probation & Pretrial Services Office 2026 TRAINING CONFERENCE INFORMATION SHEET Page 3 of 8 Food and Beverage Estimated Requirements:  Length of Conference: o Water Stations o At all times during conference hours o In common areas or in meeting/classrooms o Breakfast, Lunch, AM / PM breaks; Selections to be varied each day Tuesday 9/22 PM Registration / Arrival - 120 people o Cookies. Lemonade, iced tea, ice water Wednesday 9/23: o Breakfast – Buffet type including fresh fruit, hot, cold, and vegan selections. Assorted juices, coffee, decaf, tea (Coffee station to be refreshed at morning break, lunch, afternoon break – 120 people o Morning Break - 120 people o Refreshment Break Selection: light snack assortment o Water, coffee (regular & decaffeinated), hot tea station refreshed ᴼ Lunch Break – 120 people o Buffet type including hot, cold, and vegan selection. Assorted beverages, coffee station refreshed. o Afternoon Break – 120 people o Refreshment Break Selection – light snack assortment, assorted soft drinks o Water, coffee (regular & decaffeinated), hot tea station refreshed Thursday 9/24: o Breakfast – Buffet type including fresh fruit, hot, cold, and vegan selections. Assorted juices, coffee, decaf, tea (Coffee station to be refreshed at morning break, lunch, afternoon break – 120 people o Morning Break - 120 people o Refreshment Break Selection: light snack assortment o Water, coffee (regular & decaffeinated), hot o tea station refreshed ᴼ Lunch Break – 120 people o Buffet type including hot, cold, and vegan selection. Assorted beverages, coffee station refreshed. -- 4 of 17 -- United States District Court, Central District of California Probation & Pretrial Services Office 2026 TRAINING CONFERENCE INFORMATION SHEET Page 4 of 8 o Afternoon Break - 120 people o Refreshment Break Selection – light snack assortment, assorted soft drinks o Water, coffee (regular & decaffeinated), hot tea station refreshed Friday 9/25: Conference to end at noon o Breakfast – Buffet type including fresh fruit, hot, cold, and vegan selections. Assorted juices, coffee, decaf, tea (Coffee station to be refreshed at morning break, lunch, afternoon break – 120 people o Morning Break - 120 people o Refreshmen…