J041--36C249-26-AP-1581 Proj. 603-26-905 Refurbish AHUs (Eng.) (VA-26-00042582)

SUBJECT* LOU Refurbish AHUs GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 37129 SOLICITATION NUMBER* 36C24926Q0231 RESPONSE DATE/TIME/ZONE 06-18-2026 11:00 CENTRAL TIME, CHICAGO, USA ARCHIVE 30 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* J041 NAICS CODE* 238220 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 9 Diane Ziegler 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129 POINT OF CONTACT* Diane Ziegler diane.ziegler@va.gov diane.ziegler@va.gov 615-225-6479 PLACE OF PERFORMANCE ADDRESS Robley Rex VAMC (Louisville) 800 Zorn Ave Louisville KY POSTAL CODE 40206 COUNTRY USA ADDITIONAL INFORMATION AGENCY’S URL URL DESCRIPTION AGENCY CONTACT’S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION (i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This acquisition is a 100% Total Set- Aside for Service Disable Veteran Owned Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Solicitation number 36C24926Q0231 is issued as a request for quotation (RFQ) for AHU Refurbish. (Space Left Blank Intentionally) (ii) PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 1.00 JB __________________ __________________ AHU RefurbishContract Period: One POP Begin: 07-01-2026POP End: 10-01-2026PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning ContractorsPRODUCT/SERVICE CODE: J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating EquipmentLOCAL STOCK NUMBER: N/A GRAND TOTAL __________________ (iii) Statement of Work Refurbishment and Rehabilitation of Air Handling Units (AHUs) for Robley Rex Veterans Affairs Medical Center (VAMC) Project Overview This Statement of Work (SOW) outlines the tasks and responsibilities required to refurbish and rehabilitate the following Air Handling Units (AHU): AHU 6A AHU 7A AHU 8A AHU 9A AHU 14 AHU 33 AHU 39 AHU 43 The objective of this project is to restore the AHUs to optimal working condition, improve energy efficiency, and extend their operational lifespan. Project Initiation and Planning Site Survey and Assessment Conduct a comprehensive site survey for each AHU listed. Assess the current condition of each AHU, including mechanical, electrical, and control components. Identify deficiencies and areas requiring refurbishment or replacement. Project Kick-off Meeting Organize a kick-off meeting with all stakeholders to discuss project scope, timelines, and deliverables. Designate roles and responsibilities. Documentation and Approvals Prepare and submit detailed project plans, including risk assessments and health and safety plans. Obtain necessary approvals and permits from relevant authorities. All placement & relocation of coils and humidifier on AHU43 shall be coordinated with the Contracting Officers Representative (COR) prior to start of any work to ensure proper clearances. Preparation and Mobilization Logistics and Site Preparation Arrange for the delivery of necessary tools, equipment, and materials to the site. Set up a secure and organized staging area for storage and preparation of materials. Shutdown and Isolation Schedule and coordinate the shutdown and isolation of each AHU with minimal disruption to facility operations. Implement lockout/tagout procedures to ensure the safety of all personnel. Refurbishment and Rehabilitation Work AHU 43 Specific Tasks Remove the Energy Recovery coil. Refrigeration removal will be handled by others. Replace the direct expansion (DX) coil with a new replacement coil to match the existing. Install the new DX coil at the location of the Energy Recovery coil. Patch the old location. Replace the existing Chilled Water coil with a new one to match the existing. Remove and reinstall in the same location. Relocate the humidifier to the current location of the DX coil. Patch and reseal all parts of AHU 43. Coating and Surface Protection for All AHUs Apply an internal multi-layer coating system that includes: An engineered epoxy layer for structural integrity. A fire barrier layer for enhanced safety. An antimicrobial waterproof topcoat for durability and sanitary conditions. Ensure the coating is specifically designed for restoring Heating, Ventilation, and Air Conditioning (HVAC) units to prevent corrosion and leaks. Ensure the coating provides protection against scuffs and is eco-friendly. The coating product shall have no detectable odors or Volatile Organic Compounds (VOCs). The coating shall be National Fire Protection Association (NFPA) 90A fire code compliant. Apply the multi-layer system to re-slope condensate pans and seal surfaces to improve indoor air quality, in accordance with American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 62.1 standards. Quality Control and Documentation Inspections and Audits Conduct regular inspections and quality audits to ensure compliance with project specifications and standards. Maintain detailed records of all refurbishment activities. Final Inspection and Handover Perform a final inspection of each AHU to verify compliance with project requirements. Conduct a handover session with facility management, providing detailed reports, manuals, and maintenance guidelines. Project Closeout Demobilization Remove all equipment, tools, and materials f…