PA-AEIF Summit Hotel accommodations and conference space

TABLE OF CONTENTS SECTION 1 - THE SCHEDULE SF 1449 cover sheet Continuation To SF-1449, RFQ Number 19TS8026Q0016 Prices, Block 23 Continuation To SF-1449, RFQ Number 19TS8026Q0016, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property SECTION 2 - CONTRACT CLAUSES Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 SECTION 3 - SOLICITATION PROVISIONS Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 SECTION 4 - EVALUATION FACTORS Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12 SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS Offeror Representations and Certifications Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12 SECTION 1 - THE SCHEDULE CONTINUATION TO SF-1449 RFQ NUMBER - 19TS8026Q0016 PRICES, BLOCK 23 I. PERFORMANCE WORK STATEMENT The purpose of this firm fixed price purchase order is to for hotel services during a conference that will be held from February 3rd to February 5th, 2027, in accordance with Attachment A. II. PRICING 1. VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government. 2. Description Quantity Unit Unit Price Total 30 Single Rooms for (4) nights (Feb.2-6, 2027) in full Board Accommodation 120 Nights 20 single rooms (3) nights (Feb. 3-6, 2027) in Full Board Accommodation 60 Nights One main conference/plenary room with capacity for 80 participants (February 3-5, 2027) 3 Days Coffee breaks for 80 persons (2 per day) for Feb.3-5, 2027 480 Each Reception for 80 Participants on Feb. 5, 2027 Grand Total FAR 52.217-7 — OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM (MAR 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor 2 days prior to the event. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. CONTINUATION TO SF-1449, RFQ NUMBER 19TS8026Q0016 SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT I – Scope of Work Purpose: The U.S. Embassy Tunis seeks hotel accommodation and conference services in Tunis for a three-day forum to be held February 3–5, 2027. The forum is expected to bring together approximately 80 participants, including 50 participants requiring hotel accommodation and approximately 30 additional participants attending the forum only. Hotel Accommodation The hotel shall provide 50 single-occupancy rooms with full board, as follows: 30 single rooms for four (4) nights, February 2 through February 6, 2027 20 single rooms for three (3) nights, February 3 through February 6, 2027 Full board, including breakfast, lunch, and dinner, for accommodated participants On-site parking availability for Tunisia-based participants and guests, as needed Conference Facilities The hotel shall provide conference facilities for approximately 80 participants for the full three-day forum, February 3–5, 2027, including: One main conference/plenary room with capacity for 80 participants 10 round tables, seating up to 10 participants per table Raised stage/platform and podium for speakers and panel discussions Projector, screen, microphones, and sound system Five flip charts with paper and assorted markers Reliable high-speed Wi-Fi Technical support for conference equipment, as needed Preferred, if available: Three to five breakout rooms, each accommodating approximately 10 participants Hybrid meeting/conferencing capabilities in the main conference room and/or breakout rooms Catering The hotel shall provide: Two coffee breaks per day for approximately 80 participants for each of the three conference days Reception The hotel shall provide a reception for approximately 80 participants on February 5, 2027, including: Reception space suitable for approximately 80 participants Assorted passed hors d’oeuvres and finger foods Non-alcoholic beverages Reception-style setup with appropriate tables and seating Service staff for the duration of the reception Additional Requirements The hotel shall provide all standard services necessary for the successful implementation of a professional three-day forum, including: Setup and daily resetting of the main conference room and, if provided, breakout rooms Cleaning of meeting spaces On-site coordination and technical support during the forum Coordination with the U.S. Embassy-designated point of contact before and during the event. SECTION 2 - CONTRACT CLAUSES 52.212-4 TERMS AND CONDITIONS - COMMERICAL PRODUCTS AND COMMERICAL SERVICES (Deviation Date) ADD THE FOLLOWING CLAUSE IN FULL TEXT: 52.229-12  TAX ON CERTAIN FOREIGN PROCUREMENTS (DATE).       (a) Definitions. As used in this clause—       Foreign person means any person other than a United States person.       United States person, as defined in 26 U.S.C. 7701(a)(30), means–            (1) A citizen or resident of the United States;            (2) A domestic partnership;            (3) A domestic corporation;            (4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 7701(a)(31)); and            (5) Any trust if-         …