PR16240719: Solicitation Notice for Independence Day Event 2026

TABLE OF CONTENTS SECTION 1 - THE SCHEDULE • SF 1449 cover sheet • Continuation To SF-1449, RFP Number PR16240719, Prices, Block 23 • Continuation To SF-1449, RFP Number PR16240719, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement SECTION 2 - CONTRACT CLAUSES • Contract Clauses • Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 SECTION 3 - SOLICITATION PROVISIONS • Solicitation Provisions • Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 SECTION 4 - EVALUATION FACTORS • Evaluation Factors • Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12 SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS • Offeror Representations and Certifications -- 1 of 34 -- RFP for Independence Day Event Page 2 of 34 PR16240719 SECTION 1 - THE SCHEDULE CONTINUATION TO SF-1449 RFP NUMBER PR16240719 PRICES, BLOCK 23 1. INTRODUCTION The U.S. Embassy Abu Dhabi seeks proposals for a venue to host its Independence Day event on November 18, 2026, in accordance with the scope of work outlined in this solicitation. Due to location and security constraints, the Embassy will accept proposals only from a minimum of four- star hotels that must be American brands and are located within 20 kilometers of the U.S. Embassy and have indoor ballroom capable of accommodating approximately 1,000 guests in a cocktail-style setup. The venue/facility shall accommodate a minimum guaranteed guest count of 500 and a maximum guest count of 1,000. The scope of work required under this solicitation shall be performed directly by the facility and shall not be subcontracted or outsourced through a third party, except Audio & Video set-up. The Government will award a Firm Fixed Price (FFP) Purchase Order. 2. PRICES 2.1 VALUE ADDED TAX: Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance/service. The portions of the solicitation subject to VAT are: 2.2 LUMP SUM PRICE: Venue/facility for U.S. Embassy Abu Dhabi Independence Day Event – November 18, 2026 (Per the attached scope of work) Contract Line-Item Number (CLIN) – Base Requirement: CLIN 01: Firm-fixed price for a minimum of 500 guests, in lump sum. This price shall include all labor, materials, venue rentals (including F&B), overhead, and profit necessary to perform the scope of work. Description Amount in AED Total Price VAT Grand Total -- 2 of 34 -- RFP for Independence Day Event Page 3 of 34 PR16240719 2.3 OPTION FOR INCREASED QUANTITY – SEPERATELY PRICED LINE ITEM: CLIN 02: Variable quantity option for guests maximum of 1,000 guests. The price per additional guest shall be firm-fixed. This price shall include all labor, materials, venue rentals (including F&B), overhead, and profit necessary to perform the scope of work. Description Amount in AED per guest Variable quantity option for guests between 501 – 1,000 VAT Grand Total FAR 52.217-7 — OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM (MAR 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor 7 days prior to the event. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. -- 3 of 34 -- RFP for Independence Day Event Page 4 of 34 PR16240719 CONTINUATION/ADDENDUM TO SF-1449 RFP NUMBER PR16240719 SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20 DESCRIPTION/SPECIFICATION/WORK STATEMENT I. SCOPE OF WORK (SOW): The Embassy of the United States of America will host its Independence Day event in Abu Dhabi, United Arab Emirates on November 18, 2026, from 19:00 to 22:00. The event will be held at a reputable, responsible facility selected through award of a Government Purchase Order, in accordance with the provisions, evaluation criteria, and terms and conditions of this solicitation. The requirements for the venue/facility, event, and services are outlined below. 1. Food & Beverage: • The event venue shall provide traditional American finger-food options with soft drinks, water, assorted fresh squeezed juices, and soda; plus two (2) live cooking stations. • The facility shall arrange two (2) rounds of food tastings with no additional fees for, up to ten (10), Embassy representatives as per the menu selection (4 hot/4 cold/4 sweet/live stations if applicable) confirmed by the Embassy. • The venue shall provide sufficient wait staff and at least four (4) bartenders to ensure proper coverage in all areas of the venue, including for pass-round service. • The hotel shall provide necessary beer and wine glasses – alcohol will be provided by the Embassy. The hotel shall waive corkage charges as is customary during U.S. Embassy events. The hotel is responsible for securing the items at the necessary temperature, and any unused alcohol will be collected by the Embassy team the day after the event. • The venue shall set up at least four (4) buffet-style counters, in addition to pass-round service, in pre-agreed areas of the ballroom. Canapes should include U.S.-origin ingredients and draw from traditional foods associated with the United States. Soft drinks (including sugar-free) and pass around must be available and refilled in a timely manner on these buffet tables. The food should be clearly labelled with allergen information. • Eighty (80) high cocktail tables for 500 guests, or proportional number for additional guests, shall also be set up/placed by the facility throughout the reception area with view to the stage. • Small U.S. and UAE flags shall be set up on each c…