Q701--Radiation Oncology Quality Surveillance (VHA-ROQS) Program

SUBJECT* Radiation Oncology Quality Surveillance (VHA-ROQS) Program GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 25405 SOLICITATION NUMBER* 36C24526Q0635 RESPONSE DATE/TIME/ZONE ARCHIVE 60 DAYS AFTER THE RESPONSE DATE SET-ASIDE PRODUCT SERVICE CODE* Q701 NAICS CODE* 813920 PLACE OF PERFORMANCE Department of Veterans Affairs VA Central Office (VACO) Washington DC POSTAL CODE COUNTRY USA CONTACT INFORMATION CONTRACTING OFFICE ADDRESS Department of Veterans Affairs VAMC (613) VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405 POINT OF CONTACT* Contracting Officer Cassie White cassie.white@va.gov email only ADDITIONAL INFORMATION AGENCY’S URL http://www.va.gov URL DESCRIPTION VA Homepage AGENCY CONTACT’S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION 1. Description The Department of Veterans Affairs (VA), Veteran Health Administration (VHA), intends to issue a solicitation for contractor support to sustain and enhance the Radiation Oncology Quality Surveillance (VHA‑ROQS) Program. The contractor will evaluate, update, and maintain evidence‑based clinical quality measures (CQMs) used to monitor and improve radiotherapy quality across VHA radiation oncology practices nationwide This acquisition supports ongoing development of CQMs, SME‑driven updates, decision‑tree logic validation, and continuous quality improvement activities. 2. Scope of Work The contractor shall provide services including but not limited to: Evaluating existing CQM measure sets and prioritizing updates based on current evidence, performance data, and national guidelines. Convening Subject Matter Expert (SME) panels to define, revise, and validate CQMs. Developing and updating scoring logic, clinical/dosimetry data elements, and decision trees used to determine Pass/Fail/Exclusion scoring. Ensuring decision tree applicability across all 41 VHA radiation oncology services and communicating any exceptions in writing. Providing ongoing stakeholder support, including monthly calls with the NROP office and structured communication with the COR. Delivering a detailed project timeline outlining tasks, milestones, and deliverables 3. Performance Objectives The contractor will: Evaluate and revise each measure set at least once every two years. Develop or update two measure sets annually. Establish expected performance rates for each CQM. Validate logic models and ensure alignment with current literature, consensus practices, and anticipated standards of care. Support VHA’s quality surveillance program without influencing or formulating VHA policy (policy decisions remain solely within VHA) 4. Security Requirements Certification & Accreditation (C&A) requirements do not apply.A Security Accreditation Package is not required 5. Procurement Status This requirement is unrestricted at the pre‑solicitation stage.The VA will determine set‑aside status following completion of market research. 6. Solicitation Availability The solicitation will be posted to SAM.gov on or about: July 30,2026No solicitation is currently available.No telephone inquiries will be accepted. 7. Point of Contact Contracting Office: Department of Veterans AffairsEmail: Cassie.white@va.gov Additional Instructions: All future updates, Q&A, and amendments will be posted to SAM.gov only.