The Department of State is soliciting bids for the replacement of 73 Fan Coil Units at the U.S. Embassy in Vienna, Austria, under NAICS code 238220. This project is suitable for small businesses specializing in HVAC systems, as it involves decommissioning existing units, installation of new units, and related plumbing and electrical work. Interested contractors should note that this is a solicitation notice, indicating that they will need to prepare a bid rather than simply track the opportunity.
Analysis by Mindy, grounded in the SAM.gov notice.
Description
19AU9026Q0007_Q&A
Q&A and technical clarifications
Project number: 19AU9026Q0007
Name: Replacement 73 Fan Coil Units
Q1 – Hydronic System Drainage
Question: Is the hydronic system planned to be drained and prepared prior to FCU replacement
works?
Answer: Drainage of the cooling system to the required extent is part of the project’s Scope of
Work (SOW) and must be included in the offer.
Q2 – Valve Replacement Scope
Question: Should valve replacement occur only where necessary after inspection, or is
replacement of all valves expected?
Answer: Delivery and installation of FCUs including all pipes, valves, actuators, and room
controllers — replacement of all valves is part of the project’s SOW.
Q3 – Working Hours and Site Access Restrictions
Question: Are there restrictions regarding working hours, workforce size, simultaneous work
areas, or evening/extended hours?
Answer: All work must be performed Monday through Friday, 08:00–17:00. Extended hours may
be approved by the COR. Worker count depends on supervisory availability and security
regulations. Any complications must be included in pricing; no additional claims accepted except
for client-ordered interruptions (see page 7 of SOW).
Q4 – Manufacturer of Existing Cooling Equipment
Question: Please provide manufacturer of the existing chiller / outdoor cooling equipment.
Answer: The existing cooling equipment is manufactured by AIRSTACK / MULTISTACK.
Q5 – Model Designation
Question: Please provide model designation of the equipment.
Answer: The equipment is an air‑cooled packaged chiller, model ASP 75T (2 modules).
Q6 – Available Technical Data
Question: Please provide any available technical data sheets or equipment schedules.
Answer: Refrigerant type: R‑134a; Cooling capacity: 2 × 75 tons.
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19AU9026Q0007_Q&A
Q7 – Glycol Concentration
Question: Please confirm glycol concentration within the existing system.
Answer: Glycol concentration is 35–45%.
Q8 – Drawings or Documentation
Question: Please provide any available system drawings or documentation.
Answer: No drawings or documentation available (N/A).
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Source: SAM.gov, as posted. Verify the current solicitation before responding.
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