Response to Queries_19NP4026Q0019_DT ICASS UPSs and EBMs

1. Delivery Location and Pricing Basis The RFQ identifies two possible FOB Destination delivery locations: U.S. Embassy Nepal in Kathmandu, Nepal, and the U.S. Despatch Agent in Kent, Washington. Should offerors provide pricing for both delivery locations, or should pricing be based on one Government-designated delivery location? If separate pricing is provided, which price will be used for evaluation? Quotes may be submitted for either or both locations. The lower priced location will be considered for price evaluation. 2. Physical Samples, Product Photographs, and Technical Datasheets Are physical samples required with the quotation, or will product photographs, manufacturer datasheets, and technical specifications be sufficient unless samples are later requested by the Government? Physical samples are not required with the quotation. Product photographs, manufacturer datasheets, and technical specifications will be sufficient unless samples are later requested by the Government 3. Minimum Salient Characteristics for “Or Equal” Products For “or equal” products, please confirm the minimum salient characteristics the Government will use to determine technical acceptability, including input/output voltage, scalability, battery runtime, rack/tower configuration, bypass requirements, communications compatibility, and form factor. Product or Component Type : Uninterruptible power supply (UPS) Main input voltage : 380 V AC 3 phase, 400 V AC 3 phase Output voltage : 220 V AC 1 phase Rated power in W : 5600 W Rated power in VA : 8000 VA Output connection : Hard Wire 3-wire (H N + E) for 1 zone(s) Bypass type : Internal Bypass (Automatic and Manual) Crest factor : Up to 5 : 1 Harmonic distortion : Less than 5 % at full load Maximum configurable power in VA: 16000 VA Maximum configurable power in W: 11200 W Product certification : C-tick, CE, GOST, VDE, Standard EN 50091-1, EN 50091- 2,EN 55022 Class A,EN 55024 ,EN 60950 ,IEC 60950 Ambient air temperature for operation: 32…104 °F (0…40 °C) Ambient air temperature for storage: 5…113 °F (-15…45 °C) -- 1 of 5 -- Storage altitude: 0…15000 ft (0…4572 m) Battery type: Lead-Acid battery Additional information Configurable for 220 : 230 or 240 nominal output voltage Extendable runtime :1 Included battery module: 2 Typical recharge time: 3 h Battery life: 5 year(s) Battery charging power : 574 W rated Battery type Lead-acid internal included Control panel: Multi-function LCD status and control console Height: 36.9 in (937 mm) Width: 19.02 in (483 mm) Depth: 28.6 in (726 mm) Product weight: 484.03 lb(US) (219.55 kg) Mounting location: Front Mounting preference : No preference Mounting mode: Not rack-mountable Mounting mode: Tower Provided equipment CD with software Documentation CD Installation guide User Manual Web/SNMP Management Card: 2 Number of power module filled slots: 2 Number of power module free slots: 3 Additional specification: 4kVA power increments Product or Component Type :Battery accessory Number of rack unit: 13U Number of cables: 1 Battery Type: Lead-Acid battery Included Battery Modules: 9 Ambient Air Temperature for Operation: 32…104 °F (0…40 °C) Operating altitude: 0...10000 ft Relative Humidity :0…95 % Ambient Air Temperature for Storage: 5…113 °F (-15…45 °C) Storage altitude: 0…15000 ft (0…4572 m) Product or Component Type Power module -- 2 of 5 -- Main Input Voltage: 400 V 3 phase Main Output Voltage: 230 V Rated power in W: 2800 W rated power in VA: 4000 VA Output connector type: Hard Wire 3-wire (H N + E) for 1 zone(s) Number of rack unit: 4U Input Frequency: 45...65 Hz auto-sensing Efficiency at full load: 290...480 V 3:1 4. OEM Letter of Authorization Requirement Please confirm whether an OEM Letter of Authorization must come directly from APC/Schneider Electric, or whether a letter from an authorized distributor/reseller is acceptable. Only if the distributor/seller has been authorized by OEM to issue such a letter. 5. Required Electrical Configuration and Component Compatibility Please confirm the required electrical configuration for the UPS system, including input voltage, output voltage, phase, frequency, and compatibility between the listed 208V, 220/230/240V, and 400V 3-phase components. (See response to Question 3) 6. Delivery Timeline and Customs Clearance The RFQ requires delivery no later than 30 days after award. Does this 30-day requirement apply to delivery to the U.S. Despatch Agent, delivery to U.S. Embassy Nepal, or both? If customs clearance is required in Nepal, is the customs clearance period included within the 30 days? Quoters may submit a timeline for delivery to US Embassy Nepal indicating Custom Clearance details. The capacity of the vendor to be able to deliver the items to final destination is a part of technical evaluation. 7. Scope of Requirement: Supply and Delivery Only vs. Installation Please confirm whether the requirement is strictly supply and delivery only, or whether installation, commissioning, testing, or connection to existing UPS/electrical systems is required. Installation is not included. -- 3 of 5 -- 8. VAT Quotation Requirements Please confirm how VAT should be quoted if the offeror is a U.S. company delivering to Kent, WA versus a local/Nepal delivery. For VAT, applicable to local deliveries, it must be mentioned as a separate line-item as allocated in the solicitation document. 9. Defense Base Act Insurance Applicability Please confirm whether Defense Base Act insurance is required for this supply-only delivery requirement if contractor personnel are only involved in delivery and no installation or on-site technical work is performed. Not required. 10. We previously submitted our quotation for Notice ID 19NP4026Q0019 – DT ICASS UPSs and EBMs. We have recently noticed that the solicitation has been extended. Could you please confirm whether we need to submit our quotation again due to the extension, or if our previously submitted proposal remains valid and will continue to be c…