Short Term Office Rental in Valencia County, NM

STATEMENT OF WORK FOR USDA, FARM SERVICE AGENCY, VALENCIA COUNTY, NM SHORT TERM OFFICE RENTAL Revision 0 07/13/2026 -- 1 of 7 -- Table of Contents 1 INTRODUCTION...................................................................................................................... 3 1.1 Mission .................................................................................................................................. 3 1.2 Background .......................................................................................................................... 3 1.3 Scope...................................................................................................................................... 3 2 GENERAL REQUIREMENTS ................................................................................................ 3 2.1 Non-Personal Services ......................................................................................................... 4 2.2 Contractor Personnel Qualifications.................................................................................. 4 2.3 Key Personnel ....................................................................................................................... 4 2.4 Location and Hours of Work .............................................................................................. 4 2.5 Travel .................................................................................................................................... 4 2.6 Invoicing................................................................................................................................ 4 2.7 Identification of Contractor Personnel .............................................................................. 5 3 REQUIREMENTS/TASKS ...................................................................................................... 5 4 DELIVERABLES/SCHEDULE ............................................................................................... 5 5 SPECIAL REQUIREMENTS .................................................................................................. 5 5.1 Security ................................................................................................................................. 5 5.2 Government Furnished Property (GFP), Equipment (GFE), Information (GFI), and/or Services ........................................................................................................................... 6 5.3 Applicable Documents ......................................................................................................... 6 5.4 Restrictions Against Disclosure .......................................................................................... 6 5.5 Organizational Conflicts of Interest ................................................................................... 7 5.6 Insurance .............................................................................................................................. 7 5.7 Mandatory Contractor Training Requirements ............................................................... 7 -- 2 of 7 -- 1 INTRODUCTION The USDA Farm Service located in Valencia County, New Mexico requires a short-term rental for office space. 1.1 Mission The Farm Service Agency’s mission is to procure a short-term rental to deliver service to USDA customers. 1.2 Background The Valencia County USDA Service Center vacated their office space due to an extension not granted by the lessor in March of 2025 and has been providing services to the Valencia County client from the New Mexico State FSA Office in a neighboring county. This has created a hardship for our clients and staff. It is essential to provide services within the county boundaries; thus, a short-term rental is essential to meet this urgent need. 1.3 Scope The Valencia County USDA Service Center requires a short-term rental for office space to accommodate the Farm Service Agency Service by meeting the general requirements listed below. 2 GENERAL REQUIREMENTS The Contractor shall provide office space with the following general characteristics: • Office space: Minimum of 1,250 square feet, Maximum of 1,600 square feet. • Located in Valencia County, NM • The office space shall meet the minimum requirements identified in the International Building Code for office space occupancies (HVAC, Flooring, wall, ceiling finishes, # of restrooms). • The office space shall be ADA compliant and shall provide easy access by the public. • The office space shall provide for sole access and control by the USDA Farm Service Agency. • Adequate security- Exterior Doors Must Lock. • Parking for 3-4 visitors and 2 employees. • Available for a base year of 12 months with four possible option year periods of 12 months each (Not to exceed 5 years). • Desired occupancy to begin on September 1, 2026. • The office space shall have access to telephone and internet service. (Government will procure these services separately.) -- 3 of 7 -- • Contractor must be registered with System for Award Management (SAM.gov) prior to providing a quote. • Space shall provide one (1) private office space. • Two (2) restrooms, one for each gender. • Janitorial, snow removal and all utilities shall be provided in the monthly firm-fixed price rental amount. • Conference Room for seven employees (County Committee members) Desired Characteristics but not required: • Quotes that include furnished items (chairs, desks, etc.). • A third bathroom, two for the public and one for staff. 2.1 Non-Personal Services Not applicable 2.2 Contractor Personnel Qualifications Not Applicable 2.3 Key Personnel Not Applicable 2.4 Location and Hours of Work Not Applicable 2.5 Travel Not Applicable 2.6 Invoicing Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system and in accordance with the payment clause(s) in the contract. ELECTRONIC INVOI…