The Department of Veterans Affairs, Office of Inspector General, Office of Audits & Evaluations Operational Planning Meeting FY26 from August 23 – 28, 2026
VETERANS AFFAIRS, DEPARTMENT OF
Notice type
Presolicitation
Solicitation #
OIG-26-000003
NAICS
721110
PSC
V231
Set-aside
No Set aside used
Posted
June 17, 2026
Response due
June 17, 2026
Place of performance
Houston, TX
What this opportunity is
The Department of Veterans Affairs is seeking venue and event planning services for its Office of Inspector General's Operational Planning Meeting in Houston, TX, scheduled for August 23–28, 2026. This presolicitation notice indicates that there is no set-aside for small businesses, meaning any qualified vendor can compete. The requirements include multiple meeting rooms, audiovisual support, high-reliability Wi-Fi, and light refreshments. Interested businesses should track this opportunity as it develops, as it is not currently a request for quotes.
Analysis by Mindy, grounded in the SAM.gov notice.
Description
The Office of Inspector General, Office of Audits & Evaluations (QAE) plans to have a conference and meeting in Houston, TX It is their FY26 Operational Planning Meeting scheduled August 23 – 28, 2026.
Minimum Venue & Room Specifications:
· General Session: 1 room, classroom style, ≥106 attendees; wide layout to maintain sightlines for the back of room.
· Breakouts: 5 rooms (airwalls acceptable), ≥25 attendees each.
· Quiet Room: 1 room, ≈10 people, no A/V required (optional if at no charge).
· Total Rooms Needed: 7.
A/V and Connectivity:
· A/V packages for all rooms, with capability to accommodate virtual attendees.
· General Session: Mainstage podium; 2 lavalier mics; 4 handheld wireless mics; ≥2 screens (final count based on layout).
· Breakouts: Podium; 1 lavalier mic; 2 handheld wireless mics; 1 presentation screen each.
· High-reliability Wi-Fi coverage in all rooms.
Light Refreshments:
· AM & PM 30-minute breaks, Monday–Thursday (meeting days). Include coffee/tea, water, and standard light break items; offer pricing tiers and service fees.
Event Location:
Locations with criteria set is to ensure walkability for individuals that may have mobility issues and not being authorized a rental car.
· Houston, TX, within 0.5 miles from dining establishments in the Galleria area
Room Block:
· Room block for 106 attendees at the government per diem rate. Note : Attendees will be booking and paying for their rooms individually with their own government travel card.
Additional Information:
This is not a request for quote at this time
Source: SAM.gov, as posted. Verify the current solicitation before responding.
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