U.S. Senate Delinea Renewal

December 2025 Page 1 Purchase Order Clauses The following clauses apply to this Purchase Order: 1. Authority. This Purchase Order (“Order”) is issued and administered by the Sergeant at Arms (“SAA”) Contracting Officer or delegate (“Contracting Officer”). The Contracting Officer is authorized to make modifications and decisions regarding this Order, subject to authority delegated to the Contracting Officer. No modifications shall be effective without a written Change Order. In the event of any conflict or inconsistency between the terms in the Purchase Order clauses and the Contractor Specific Terms, as defined in 2(f), the Contractor agrees that the terms of the Purchase Order clauses will supersede and be controlling. 2. Order of Precedence. The following documents are hereby incorporated into this Order and any inconsistency herein shall be resolved by giving precedence in the following order: (a) Pricing Table; (b) Scope of Work (if applicable); (c) Purchase Order Clauses, set forth in this document; (d) Addendum to Commercial Agreements (if applicable); (e) Contractor’s GWAC Terms & Conditions (GSA Schedule/NASA SEWP/Other GWAC) if quotation is subject to those terms and conditions; and, (f) Terms & conditions, including any original equipment manufacturer (OEM) terms & conditions (together referred to as “Contractor Specific Terms”), but only to the extent that Contractor Specific Terms are consistent with the U.S. Senate Procurement Regulations and applicable federal law (e.g., the Anti-Deficiency Act (31 U.S.C. § 1341), the Anti-Assignment statutes (31 U.S.C. § 3727, 41 U.S.C. § 6305), Treatment of Electronic Services (2 U.S.C. § 6628, as amended by Pub. L. 116-260, div. FF, title IV, § 401), DOJ’s jurisdictional statute 28 U.S.C. § 516 (Conduct of Litigation Reserved to the Department of Justice (DOJ), and 28 U.S.C. § 1498 (Patent and copyright cases)). To the extent any terms and conditions are inconsistent with U.S. Senate Procurement Regulations and applicable Federal law, such inconsistent terms shall be rejected, unenforceable and of no legal force or effect in all resultant orders. (g) Contractor’s quotation or proposal. 3. Security. The Contractor shall comply with all Senate security regulations and procedures that pertain to vendors and suppliers in the performance of this Order. 4. Acceptance. The SAA has the right to inspect and evaluate all goods and services provided or performed under this Order at all reasonable times and in a manner that will not unreasonably delay the work. If any of the goods or services provided or performed do not conform to Order requirements, the Contracting Officer may require the Contractor to correct or to re-perform the services in conformity with Order requirements, at no increase in Order price. Goods and services provided to the Senate must comply, at a minimum, with -- 1 of 13 -- December 2025 Page 2 the technical features and functionality represented or warranted by the Contractor including, but not limited to, the Contractor quotation incorporated into this Order. 5. Incorporating other Terms by Reference. Any terms and conditions referenced as hyperlinks, or in other documents including third party terms, are not applicable to this Order unless submitted in full text, in searchable PDF, with the quotation. Incorporation of any terms and conditions after the time of award may only be performed by bilateral modification with the approval of the Contracting Officer. Any OEM or third-party supplier shall be brought into the negotiation, if applicable. All Contractor Specific Terms that incorporate third-party terms by reference are hereby rejected. 6. Price. Contractor may offer an hourly rate or price reduction at any time effective upon the date offered by the Contractor. The reduced rates will apply to all services performed on or after the effective date of the price change. Price increases must be mutually agreed to and incorporated into the Order through a modification or change order hereto. 7. Taxes. The United States Senate, including the SAA, is tax exempt as a Federal instrumentality and pays no state and local taxes. Except as may be otherwise provided in this Order, the price is inclusive of all Federal, state, and local taxes and duties. 8. Changes. The Contracting Officer may make changes, by modification or change order, within the general scope of this Order. The Parties may negotiate or agree upon such changes before they are made to this Order. The Contracting Officer may also make unilateral changes and modify this Order by issuing a written modification or change order. The Contractor shall assert any claim for equitable adjustment within thirty days of its receipt of the change order. 9. Payment and Invoicing. The Contractor shall email invoice(s) in PDF format to AP@saa.senate.gov after acceptance of deliverables by the Contracting Officer or the Officer’s designee. Do not email invoices to the Contracting Officer, the Contracting Officer’s Representative, the Buyer, or include the invoices with physical deliveries. Contractor questions regarding payment status should be directed to the email address above. The SAA shall make payment to the Contractor after receipt and acceptance of invoices and approval by the Contracting Officer or the Officer’s designee. The SAA is not bound to the payment due dates on the vendor’s invoice and will pay within a reasonable time. The SAA does not pay state and local sales taxes, late payment fees, interest, penalties, or equivalent charges. All Contractor Specific Terms requiring the U.S. Senate to pay any future fees, charges, or penalties are hereby rejected The SAA is not subject to the Prompt Payment Act, 31 U.S.C. § 3901 et. seq. The invoice shall contain at a minimum: the company letterhead with name, address, telephone number, remittance address, Accounts Receivable department email address, invoice number, billing date, account number, amount due…