Video Teleconferencing (VTC) Upgrade - Cannon AFB, NM

PERFORMANCE WORK STATEMENT (PWS) Video Teleconferencing (VTC) Upgrade and Integration Cannon Air Force Base, New Mexico Rooms 119 & 121 1. Description of Services / Scope of Work The contractor shall provide all labor, materials, equipment, tools, transportation, and supervision necessary to upgrade and integrate video teleconferencing (VTC) capabilities within the 27th Special Operations Support Squadron (27 SOSS) facilities located in Building 724 at Cannon Air Force Base, New Mexico. The objective of this requirement is to provide a modern, reliable, and user‑friendly video conferencing capability supporting Department of Defense collaboration platforms such as Microsoft Teams, Zoom, and WebEx through a Bring Your Own Device (BYOD) interface. The upgraded system shall provide high‑definition video, integrated audio, and automated camera tracking capability to support conference and briefing operations conducted within the auditorium and designated conference areas. 2. Period of Performance The contractor shall complete delivery, installation, integration, and operational testing within 180 calendar days after contract award. Final system acceptance will occur following successful functional testing and demonstration of operational capability to the Government. 3. Specific Requirements The contractor shall provide, install, configure, and commission a video teleconferencing upgrade capable of supporting software‑based video conferencing from a Bring Your Own Device (BYOD) laptop connection. Brand names referenced in this PWS are provided for reference to establish minimum compatibility and performance requirements. Equivalent products may be proposed provided they integrate fully with the existing audiovisual system infrastructure. Minimum system components (or equal): System capabilities shall include: -- 1 of 6 -- • High-resolution 4K displays provide enhanced image magnification for presen‑ tations, briefings, and live events. • Secure, non-wireless operation eliminates potential cybersecurity vulnerabili‑ties by omitting Wi‑Fi and Bluetooth functionality. • Adjustable tilt wall mounts allow for optimal screen positioning, ensuring clear visibility across the room. • Reliable power distribution and surge protection safeguard equipment from electrical fluctuations, ensuring long‑term system stability. • 4K60 4:4:4 video distribution ensures high‑resolution content delivery without compression. • DigitalMedia 8G+ technology provides long‑distance, uncompressed video and audio transmission over a single cable. • HDMI signal extension and switching support multiple input sources, allowing seamless content management. • Scalable architecture enables future expansion or integration with additional AV components. • HDR support enhances image quality, ensuring vivid and accurate color repro‑duction. • Advanced DSP processing ensures clear, echo‑free audio for both in‑room and remote participants. • Ceiling-mounted microphone array captures voices from multiple speakers without the need for tabletop microphones. • Integrated Dante audio networking allows flexible routing and expansion for future upgrades. • High-performance in-ceiling speakers provide even room coverage for presentations and remote conferencing. • Scalable design supports future additions to the system without requiring major reconfiguration. • Fully integrated hardware-based Webex conferencing system for secure and reliable communication. • Dual AI-powered auto-tracking PTZ cameras provide intelligent participant framing and speaker tracking. • Flexible BYOD support with HDMI‑to‑USB conversion for compatibility with soft‑ ware‑based conferencing platforms such as Microsoft Teams and Zoom. • USB 3.0 extension capabilities ensure stable, long‑distance connectivity be‑tween AV components and user devices. • Touchscreen control unit will be used for initial codec configuration and then stored in a credenza drawer. • Fully integrated hardware‑based Webex conferencing system for secure and reli‑able communication. • Dual AI‑powered auto‑tracking PTZ cameras provide intelligent participant fram‑ing and speaker tracking. -- 2 of 6 -- • Flexible BYOD support with HDMI‑to‑USB conversion for compatibility with soft‑ware‑ based conferencing platforms such as Microsoft Teams and Zoom. • USB 3.0 extension capabilities ensure stable, long‑distance connectivity between AV components and user devices. • Provides uninterruptible power supply (UPS) to ensure continued operation during short‑term power outages. • Includes surge protection and power conditioning to safeguard AV equipment from electrical fluctuations. • Energy monitoring and remote‑control capabilities allow proactive system maintenance and troubleshooting. • Multiple power distribution outlets support clean and reliable power delivery for all AV components. Open Storage Area – Room 119 & 121 • Two (2) 75” 4K Professional TV (No Wi‑Fi, No Bluetooth, TAA) • Two (2) Large Fusion® Micro‑Adjustable Tilt Wall Mount, TAA Compliant • Two (2) NEXSYS™ 2 Outlet, 15 Amp Compact Power with Series Surge Protection • One (1) 3‑Series 4K DigitalMedia Presentation System 350. • Two (2) DigitalMedia 8G+ Transmitter 201. • Two (2) DigitalMedia 8G+ 4K60 4:4:4 HDR Receiver & Room Controller 100. • One (1) DM Essentials 4K60 4:4:4 Transmitter for HDMI, RS‑232, and IR Signal • Extension over CATx Cable. • One (1) DM Essentials 4K60 4:4:4 Receiver for HDMI, RS‑232, IR, and Analog Audio Signal Extension over CATx Cable. • One (1) 1:2 HDMI Distribution Amplifier w/4K60 4:4:4 & HDR Support. • One (1) Fixed I/O DSP with AEC, Dante, VoIP, and USB audio. • One (1) X‑Series Amplifier, 300 W • Two (2) Saros In‑Ceiling Tile Loudspeaker • One (1) Conferencing Ceiling Array Microphone • One (1) GFE Cisco Webex Codec Plus • One (1) GFE Webex Room Navigator Control Unit • Two (2) 12X 4K AI PTZ with Auto Tracking Camera • Two (2) Wall Mount Bracket (Black) • One (1) HDMI 4K to USB Con…