W065--Lease SPS Reverse Osmosis - Brooklyn & Manhattan VAMC

?.## STATEMENT OF WORK LEASE FOR STERILE PROCESSING REVERSE OSMOSIS (RO) CRITICAL WATER SYSTEM, MAINTENANCE AND WATER QUALITY TESTING BROOKLYN VAMC AND MANHATTAN VAMC Introduction: The contractor shall provide, install and maintain, under lease arrangement, a Reverse Osmosis (RO) critical water treatment system in the Sterile Processing Service (SPS) located at the Brooklyn VA Medical Center and Manhattan VA Medical Center. The system shall have a built-in means of redundancy, such that the backup system can be operated should the primary system be out of service. Additionally, the contractor shall test utility water used in both the Brooklyn VAMC; 800 Poly Place, Brooklyn, NY 11209, SPS Department and Manhattan VAMC; 423 E. 23rd. St., New York, NY 10010, SPS Department as well as steam (as condensate), and the final rinse water of the Automated Endoscope Reprocessors. Special Conditions: The facility has an existing critical water system leased by the VA which will be removed once the contract elapses for the new contractor. During the removal process of the old system, the vendor must install and operate a temporary critical water system meeting all contract requirements, to include testing and monitoring, until vendor s permanent system can be installed. Coordinate removal/set up/maintenance so at least one (1) facility is running at all times. Privacy: All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements. Critical Water System Requirements: The system must produce water meeting all requirements of the American National Standard Institute/Association for the Advancement of Medical Instrumentation (ANSI/AAMI) ST108:2023 Water for the processing of medical devices , including but not limited to: At a minimum, the system shall incorporate the following technologies: appropriate pre-treatment including multi-media filter to remove suspended solids, water softener, carbon filter, reverse osmosis, ultraviolet light disinfection, deionization, and endotoxin filtration. System shall have sufficient capacity to provide 30 gallons per minute of treated water and be equipped with a minimum 125-gallon treated water storage tank. The system shall provide recirculation at a rate of 3 to 5 feet per second as stipulated by ANSI/AAMI ST108:2023. System dimensions shall not exceed 72 length, 36 depth and 72 height and shall fit within the designated room. System shall provide acceptable quality Critical Water (as defined by ANSI/AAMI ST108:2023) to various outlets in the existing SPS suite including decontamination sinks, washer-disinfectors, ultrasonic equipment, spray nozzles and other devices designated. Systems shall be on a fully recirculating loop to allow for full and effective disinfection of the system piping and have a fully drainable tank for complete and faster disinfection. The system shall have a properly sized final loop filter of 0.2 micron or tighter/smaller (absolute rated, not nominal rated), with endotoxin removal capabilities necessary to achieve endotoxin specification as defined in ANSI/AAMI ST108:2023 Table 2. This filter should be located at the point of connection to the loop supply and sized to meet or reasonably exceed the intended flow rate of the loop. Vendor shall install sanitary water sampling ports at all critical locations including loop out after final filtration, right before re-entry into the storage tank, and before all individual points of use (e.g. immediately before the inlet to the washer-disinfectors, before inlet to the ultrasonics, etc.). The system shall provide Critical Water meeting the quality requirements outlined in Table 2. This includes, but is not limited to, specified quality requirements for pH, Conductivity/Resistivity, Total Alkalinity, Total Hardness, Heterotrophic Plate Count (HPC) Bacteria, Endotoxin, Color and Turbidity, Total Organic Carbon (TOC), Endotoxin, and Ionic Contaminants (Aluminum, Chloride, Copper, Iron, Manganese, Nitrate, Phosphate, Sulfate, Silicate and Zinc). The vendor shall provide delivery, uncrating, assembly, final electrical and plumbing connections and all required commissioning of the critical water system. Critical alarms, such as those associated with deionizer exhaustion or low water levels in a storage tank, should be configured to be audible and/or visual both in the water treatment area and in the area where the water is used or monitored to alert operators to faults or failures of the supplied utilities. Alarms must be installed for the continuous monitoring of conductivity as well as low level tank alarms. Critical Water System Maintenance Requirements: The vendor shall conduct a training plan for all necessary VA personnel on the operation and basic troubleshooting of the new system to include any system assessments required by the end user per manufacturer s instructions. The Vendor shall perform routine maintenance of the system at a minimum frequency of once per month and as outlined in the equipment manufacturer s instructions for use. Additional service visits shall be made at whatever frequency is needed to ensure that the system is operational and produces water at the specified rate and quality standards. Monthly service visits shall include loop and tank sanitization using procedures stipulated by ANSI/AAMI ST108:2023. Additional service visits shall be made for loop disinf…