Yellow Ribbon Event in Greenville, SC 29601 for SEP 2026

Page 1 of 4 PERFORMANCE WORK STATEMENT (PWS) FOR September 11-13, 2026, Greenville, SC 29601 YELLOW RIBBON REINTEGRATION PROGRAMS The vendor shall provide all personnel, equipment, tools, materials, supervision, and other items and non- personal services necessary to perform a weekend retreat for Service Members with or without children or family members to improve their relationship skills, communication, and conflict resolution requested in the requirements. These events are for the Service Members, and Families of the South Carolina National Guard. All Family Member attendees are placed on travel orders and/or invitational travel orders in accordance with the Joint Federal Regulation (JFTR), the Joint travel regulation (JTR) and with Operation Order (OPORD) 08-102 mandated by Congress. The South Carolina National Guard Yellow Ribbon Reintegration Program was initiated by the Secretary of Defense. The program provides information, services, referral, and proactive outreach programs to Service Members of the SC National Guard and their Families through all phases of the deployment cycle. The goal of the Yellow Ribbon Reintegration Program is to prepare Service Members and their Families for mobilization, sustain Families during mobilization, and reintegrate Service Members with their Families, communities, and employers upon redeployment or REFRAD. The program includes information on current benefits and resources available to help overcome the challenges of reintegration. Yellow Ribbon Reintegration Programs are offered by the State with the full support of their Commanding Officers. Families gain practical, useful information based on curriculum designed especially for Military Families. Through small group and one-on-one activities, Family members learn how to maintain closeness during frequent relocation, long separations, and repeated reunions. OBJECTIVES: Vendor shall: – Provide high quality sleeping rooms with adequate space and amenities for Service Members or Family Members with or without children. Contractors are required to identify the number and types of rooms in their proposals if they are not broken down into double size bed rooms, king size bed rooms, queen size bed rooms or two queen size bed rooms on the line items. Non-smoking rooms are preferable, but if the hotel does not have enough, they must indicate in their proposal. – Provide a variety of healthy food choices for breakfast, lunch and dinner. Estimated number of meals and attendees will be identified on each line item. (see section 3.10). 3.1. Lodging: Vendor shall contact the Contracting Officer Representative (COR) prior to conference start date to reconfirm actual number of attendees and review the agenda. The quantities ordered in this contract are estimates. The Federal Government is tax exempt. Vendor accommodations must be within the area of Greenville, SC zip code 29601. 1.0 INTRODUCTION 2.0 BACKGROUND 3.0 SCOPE -- 1 of 4 -- Page 2 of 4 All sleeping rooms must be at or below the Government’s per diem rate. The support staff usually arrives on one day prior to the event starts date. These staff members should be provided with assistance from Hotel Managers or Event Coordinators to be ready for in-processing. Attendees who meet our requirements for lodging will start to arrive on Friday. On Friday prior to event start date, the COR and Program Manager will arrive to do the final walk through with the hotel staff to ensure that everything asked for within the Purchase Order is received. The time frame for this to occur can be from 9:00am-4:00pm. 3.2. Billing: The vendor shall invoice for actual services/supplies provided only. The Vendor will receive a final count no later than September 10th at 5:00pm. 3.3. Personal Expenses: Personal expenses in guest rooms such as long-distance phone charges, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant contract. 3.4. Conference Space: Conference space must be co-located with sleeping accommodations. They are required to be located in the same facility as the guest rooms. No onsite renovations or other activities shall interfere with meeting space with noise or unsightly distractions. Line of site requirements: no pillars or posts obscuring views. Comfortable padded chairs are required to accommodate extended meetings. Conference space should be secluded to minimize distractions and improve counseling process. Conference space will be held from 6:30am-3:00pm on the day of the event. Meeting Rooms: Meeting Requirements are needed for two days (Saturday & Sunday). This room should have a water station at the back of the room/s. A small table for projectors in second or third row with enough space for one individual to monitor with laptop connection. Please see requirements below Section 6.0. 3.5. Security: No conference meeting spaces are allowed in basements. The meeting rooms shall be secured enough for Attendees, Staff, Government’s information, supplies, equipment and other properties. 3.6. Space: (The dimensions mentioned below are different for all events. Size of the meeting rooms are determined by the number of attendees). Therefore, Hotel Managers or Event Coordinators are required to work closely with the Contracting Officer’s Representatives. Please see requirements below in paragraph 6. Seating style – Theater Style. The Square footage indicated in section 6.0 is a minimum square footage required. Please see requirements below for room square footage required for each break out/conference room. Section 6.0 3.7. Schedule or Performance Period: A tentative schedule (subject to change) should be sent to you at least 3 days after a contract is provided to you (Vendor). Receipt of an Agenda for the events is dependent on when you receive a contract. Hotel Managers or Event Coordinators are required to work closely with Contracting Officer’s Representatives for questions and answers pertai…