Yellow Ribbon Event September 2026

PERFORMANCE WORK STATEMENT (PWS) FOR HOTEL LODGING, CONFERENCE, AND EVENT SUPPORT SERVICES Yellow Ribbon Reintegration Program (YRRP) Event — Phase 1 Period of Performance: 24–27 September 2026 Place of Performance: San Juan / Fort Buchanan Area, Puerto Rico 1.0 General 1.1 Scope This Performance Work Statement (PWS) establishes the requirements for procurement of non-personal services in support of the 1st Mission Support Command (MSC) Yellow Ribbon Reintegration Program (YRRP) Phase 1 event, to be conducted in Puerto Rico on 24–27 September 2026. The resultant contract shall be a single-event, firm-fixed- price (FFP) contract and shall not be construed to establish a Blanket Purchase Agreement (BPA), Basic Ordering Agreement (BOA), or any recurring ordering vehicle. 1.2 Background The U.S. Army Reserve Yellow Ribbon Reintegration Program (YRRP), established under DoDI 1342.28, supports Service Members and Families across the deployment cycle by providing information, resources, and support services, with emphasis on reintegration following redeployment. Execution of this mission requires adequate lodging, meal service, conference facilities, and administrative support IAW the standards set forth herein. 1.3 Objectives The Government requires a venue environment that facilitates effective instruction, briefings, breakout sessions, and Family engagement activities. The Contractor shall ensure appropriate room configuration, lighting, acoustics, and technical capability to support the full range of programmed YRRP activities described in this PWS. 1.4 Non-Personal Services Services furnished under this contract are non-personal in nature. The Contractor, and not the Government, shall be responsible for supervising its employees, scheduling their work, and directing the manner and method by which the work is performed. The Government will neither supervise Contractor employees nor establish work schedules for them; the Contracting Officer's Representative (COR) will limit interaction with inspection and acceptance of deliverables IAW the terms of this PWS. 1.5 Place of Performance Performance shall occur at a hotel/conference facility to be identified in the San Juan / Fort Buchanan area of Puerto Rico, capable of supporting up to 217 daily event -- 1 of 8 -- attendees and up to 110 overnight lodging guests (3 advance-party staff and 107 Service Members and Families). 1.6 Government Furnished Property and Information (GFP/GFI) The Government will furnish the following in support of contract performance: • Event agenda, room-configuration requirements, and daily programming schedule • Lodging room roster (IAW paragraph 3.2.2) not later than 15 calendar days prior to the event • Meal-count roster and dietary-accommodation requirements • A designated Contracting Officer's Representative (COR) as the primary Government point of contact for day-to-day performance oversight 1.7 Contractor Furnished Items Except as otherwise specified as Government-furnished, the Contractor shall furnish all personnel, equipment, tools, materials, supervision, lodging, meals, conference rooms, audiovisual support, administrative support, and any other resources necessary to accomplish the full scope of this PWS, including all facilities, utilities, and services required for uninterrupted event execution. 1.8 Key Personnel The Contractor shall designate a primary Point of Contact (POC) and an alternate POC, each vested with full authority to act on the Contractor's behalf for matters concerning daily contract execution. Names and contact information for both individuals shall be furnished to the Contracting Officer (KO) not later than three (3) calendar days after contract award. Any change in Key Personnel shall be reported to the KO in writing. 1.9 Organizational Conflict of Interest (OCI) The Contractor shall identify and disclose to the Contracting Officer, prior to performance, any actual or potential organizational conflict of interest IAW FAR Subpart 9.5. Absent such disclosure and KO determination, the Contractor warrants that no such conflict exists. 1.10 Quality Standards The Government will monitor Contractor performance through the Quality Assurance Surveillance methods and Performance Requirements Summary described in Section 4.0 of this PWS to ensure compliance with all performance standards herein. 2.0 Period of Performance and Event Schedule 2.1 Advance Party Staff The advance party (3 staff) shall require lodging for four (4) days and three (3) nights, beginning 24 September 2026 and concluding 27 September 2026. -- 2 of 8 -- • 24 Sep 2026: Advance party arrives; Contractor shall provide lodging, conference room access (as required), and all preparatory support. • 25 Sep 2026: Venue setup commences, to include AV testing, room configuration, signage placement, and registration-desk preparation; advance party conducts final venue inspection; Contractor finalizes meal coordination, breakout-room arrangements, and technical checks. • 26–27 Sep 2026: Advance party on-site at 0600 daily for connectivity and final coordination; the event shall commence at 0700 with breakfast and conclude at 1630 daily. 2.2 Service Members and Families Lodging for Service Members and Families (107 pax) shall occur for three (3) days and two (2) nights, beginning 25 September 2026 and concluding 27 September 2026. • 25 Sep 2026: Attendees begin arriving at the registration area; Contractor provides lodging check-in support and welcome-desk operations; opening sessions/orientation occur in the afternoon/evening IAW the Government-provided agenda. • 26 Sep 2026: Daily check-ins with YRRP staff, 0700–0800; full event programming (general sessions, workshops, breakout activities, resource briefings), 0800–1630, with continuous AV, meal, and room-management support. • 27 Sep 2026: Daily check-ins with YRRP staff, 0700–0800; final sessions and closing briefings, 0800–1630; Contractor shall support attendee check-o…